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Trello vs Microsoft Teams Comparison

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Overview

If you’re in the market for web collaboration software, Trello and Microsoft Teams are two products worth considering. But how do their features, functionality, and pricing stack up against each other? Let’s take a look.


From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. Supported platforms include web-based, iPhone, and Android devices. Activity management, configurable workflow, deadline management, project time tracking, and task management are some of its key features. It integrates with third-party applications such as GitHub, Salesforce Sales Cloud, and Slack.


Microsoft Teams is a chat-based workspace in Office 365 which lets users collaborate on documents, make voice and video conference calls, view chat logs, and more. Users can access the software via web-based, iPhone, and Android devices. Some of its key features include access control, calendar management, email integration, file transfer, and two-way audio and video. It also integrates with third-party apps such as Asana, Microsoft 365, and Zendesk.


Keep reading for a more in-depth comparison of these two products.

  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials
  • Platforms supported
  • Web-based
  • iPhone app
  • Android app
  • Windows Phone app
  • Typical customers
  • Freelancers
  • Small businesses
  • Mid size businesses
  • Large enterprises
  • Customer support
  • Phone
  • Online
  • Knowledge base
  • Video tutorials

Screenshots

Pricing

Starting from
$12.50/mo.month
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based
Starting from
$5/mo.month
  • Free trial available
  • No credit card required
  • Free account
  • Subscription based

User reviews

5

4

3

2

1

11,380

5,753

1,293

161

46

  • Value for money
  • Ease of use
  • Features
  • Customer support
97%
would recommend this app

5

4

3

2

1

2,074

1,391

344

58

17

  • Value for money
  • Ease of use
  • Features
  • Customer support
95%
would recommend this app

Pros

I like the organization and order and Trello complies with all this, it is one of the best tools to organize each project and better optimize time.
Ease of organization and simple, intuitive layout are the strengths. Undoubtedly, for the cost benefit, one of the best software I have ever used for this purpose.
For me to keep track of my personal to do list and notes, trello has been a good tool. I am a fan of the "notebooks" that you can set up as that keeps me better organized.

Pros

The mobile app is fantastic and so far offers the same capabilities as the desktop app. It's nice having a preserved chat channel around the team and promotes an added degree of organization.
Love all the apps that can be linked to the software and the personalization abilities. Also good that you can easily track what files were sent.
To start with, i must disclose that Microsoft Teams makes communication easier, smooth and easy. Behind it, there is a great customer support team, very helpful and responsive.

Cons

It probably does not work well for team collaboration. The display of the cards becomes annoyance once you have too many of them.
I dont like how the software doesnt really have any templates to it which can be extremely confusing at times; it has caused me to create my own templates which was annoying.
And we were not working on major projects, we just needed to cut out the text messaging and relentless emails back and forth.

Cons

I have yet to figure out all the features in the program. I have a weak internet, therefore loose the video and sometimes the sound is distorted.
The teams arrangement is not straightforward and the UI is very busy. Often times, notifications are lost when there are multiple channels within a team and those channels are in the collapsed view.
Notifications for teams are not automatically enabled so you have to enable it yourself but you might run into problems because it is not very user-friendly.
  • Vendor responds to reviews
  • Last review4 days ago
  • Vendor responds to reviews
  • Last review5 days ago

Key features

  • Total features53
  • @mentions
  • API
  • Access Control
  • Active Directory Integration
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Application Integration
  • Archiving & Retention
  • Assignment Management
  • Automatic Backup
  • Automatic Notifications
  • Availability Indicator
  • CRM Integration
  • Calendar Management
  • Call Routing
  • Call Transfer
  • Chat
  • Collaboration Tools
  • Collaborative Review
  • Collaborative Workspace
  • Commenting
  • Communication Management
  • Compliance Management
  • Conferencing
  • Configurable Workflow
  • Contact History
  • Contact Management
  • Custom Fields
  • Data Import
  • Data Import/Export
  • Data Storage Management
  • Data Synchronization
  • Deadline Management
  • Desktop Notifications
  • Disaster Recovery
  • Document Management
  • Document Storage
  • Drag & Drop Interface
  • Email Integration
  • Email Invitations & Reminders
  • Email Notifications
  • Employee Management
  • Event Management
  • Event Scheduling
  • File Management
  • File Transfer
  • Filtered Views
  • Instant Messaging
  • Labeling
  • Meeting Management
  • Microsoft Outlook Integration
  • Multimedia Support
  • Multiple Projects
  • Permission Management
  • Personalized Profiles
  • Planning Tools
  • Policy Management
  • Prioritizing
  • Project Management
  • Project Notes
  • Project Planning
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Real Time Data
  • Real Time Notifications
  • Real Time Updates
  • Remote Access
  • Reporting & Statistics
  • Role Management
  • Role-Based Permissions
  • SSL Security
  • Search Functionality
  • Secure Data Storage
  • Social Media Integration
  • Spell Correction
  • Tagging
  • Task Management
  • Task Planning
  • Task Scheduling
  • Task Tracking
  • Template Management
  • Third Party Integration
  • To-Do List
  • Two-Way Audio & Video
  • Usage Tracking
  • User Management
  • User Photos
  • Video Conferencing
  • Video Support
  • Voting
  • Workflow Management
  • Total features67
  • @mentions
  • API
  • Access Control
  • Active Directory Integration
  • Activity Dashboard
  • Activity Management
  • Activity Tracking
  • Application Integration
  • Archiving & Retention
  • Assignment Management
  • Automatic Backup
  • Automatic Notifications
  • Availability Indicator
  • CRM Integration
  • Calendar Management
  • Call Routing
  • Call Transfer
  • Chat
  • Collaboration Tools
  • Collaborative Review
  • Collaborative Workspace
  • Commenting
  • Communication Management
  • Compliance Management
  • Conferencing
  • Configurable Workflow
  • Contact History
  • Contact Management
  • Custom Fields
  • Data Import
  • Data Import/Export
  • Data Storage Management
  • Data Synchronization
  • Deadline Management
  • Desktop Notifications
  • Disaster Recovery
  • Document Management
  • Document Storage
  • Drag & Drop Interface
  • Email Integration
  • Email Invitations & Reminders
  • Email Notifications
  • Employee Management
  • Event Management
  • Event Scheduling
  • File Management
  • File Transfer
  • Filtered Views
  • Instant Messaging
  • Labeling
  • Meeting Management
  • Microsoft Outlook Integration
  • Multimedia Support
  • Multiple Projects
  • Permission Management
  • Personalized Profiles
  • Planning Tools
  • Policy Management
  • Prioritizing
  • Project Management
  • Project Notes
  • Project Planning
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Real Time Data
  • Real Time Notifications
  • Real Time Updates
  • Remote Access
  • Reporting & Statistics
  • Role Management
  • Role-Based Permissions
  • SSL Security
  • Search Functionality
  • Secure Data Storage
  • Social Media Integration
  • Spell Correction
  • Tagging
  • Task Management
  • Task Planning
  • Task Scheduling
  • Task Tracking
  • Template Management
  • Third Party Integration
  • To-Do List
  • Two-Way Audio & Video
  • Usage Tracking
  • User Management
  • User Photos
  • Video Conferencing
  • Video Support
  • Voting
  • Workflow Management

Integrations

  • Total integrations398
  • Asana
  • Basecamp
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • QuickBooks Online
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • VisitorTrack
  • Zapier
  • Zendesk
  • Total integrations249
  • Asana
  • Basecamp
  • Box
  • Dropbox Business
  • GitHub
  • Gmail
  • Google Calendar
  • Google Drive
  • Jira
  • Microsoft 365
  • Microsoft Excel
  • Microsoft Outlook
  • QuickBooks Online
  • QuickBooks Online Advanced
  • Salesforce Sales Cloud
  • Slack
  • Trello
  • VisitorTrack
  • Zapier
  • Zendesk

Security

  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation
  • Encryption of sensitive data at rest
  • HTTPS for all pages (web-based apps)
  • Reports/alerts for security breaches
  • Multifactor authentication options
  • Customer data removed upon service cancellation

User reviews that mention these apps

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend8/10

Share this review:

Trello

Trello review

Reviewed 2 years ago
Pros

Customizable easy to use 'homepage' that lets me organise activities

Cons

Clunky integration with Microsoft 'Teams'

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend8/10

Share this review:

Trello

User review

Reviewed 3 months ago
Pros

I have used Microsoft Teams task management features before but they had many flaws that are taking care of by using Trello instead.

Cons

Although helpful it’s imbedded Microsoft Teams software is a little hard to use

Overall Rating
  • Ease of use
  • Features
  • Likelihood to recommend7/10

Share this review:

Trello

Well loved software but confusing

Reviewed 2 years ago
Pros

Relatively easy to use. Integrated with Microsoft teams. Used by many people.

Cons

I find using this software confusing and too visual.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend7/10

Share this review:

Trello

Trello retroactive tool for agile teams

Reviewed 2 years ago
Pros

I just love it .its a kind of tool that we were looking for for regular retrospective meetings. The way it reminds us on discussed points and the notifications it sends when there is no activity from assigned members is a nice idea

Cons

It would be good if we can add this as a plug in to mailing systems like outlook and Microsoft teams

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

Share this review:

Trello

Manage Projects with EASE using TRELLO!

Reviewed a year ago

I got my small business setup with Trello in minutes. We added staff accounts and projects were started easily. Tasks assigned and work was getting done. What more do you need?

Pros

This is very simple to use project management tool. So easy to build a board for efficient and effective Agile, SCRUM or Kanban style projects

Cons

It connects with Gmail more easily than Microsoft Office. I was unable to use Microsoft Teams for my conferences, just Google Hangouts.

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Likelihood to recommend8/10

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