Microsoft To Do vs Birdview

Any.do

Trello

Jira

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Microsoft To Do is a daily planner app that allows users to manage and share daily to-do lists, add due dates, set reminders, and more. It is accessible via mobile apps on iOS, Android, and Windows 10 as well as on the web. Microsoft To Do can integrate with Outlook Tasks for easier task management all in one place.

Activity Tracking

Alerts/Notifications

Collaboration Tools

Commenting/Notes

Customizable Templates

Dashboard

Data Import/Export

Deadline Management

Drag & Drop

File Sharing

Mobile Access

Notes Management

Prioritization

Productivity Tools

Progress Tracking

Project Management

Recurring Tasks

Reminders

Reporting/Analytics

Reporting & Statistics

Search/Filter

Sub-Task Management

Tagging

Task Editing

Task Management

Task Progress Tracking

Task Scheduling

Task Tagging

Team Collaboration

Third-Party Integrations

To-Do List

Reviews for Microsoft To Do come from a wide variety of industries, including Information Technology and Services (8% of reviewers), Computer Software (7%), and Education Management (5%). The most frequent use case for Microsoft To Do cited by reviewers is task management (90% of reviewers).

Users and use cases

Most users consider Microsoft To Do to deliver excellent value for money, as they receive robust features for free and face no hidden charges. However, some reviewers feel the Pro version is expensive and confusingly priced.

Value for money

The Microsoft To Do integrations most frequently cited by reviewers are: Microsoft Outlook (an email management product rated 4.8 out of 5 for its integration with Microsoft To Do), Microsoft Teams (a meeting product, 4.5), and Google Calendar (a scheduling product, 4.5).

Integrations

Microsoft To Do is a task management tool with key features that include task management, task scheduling, task editing, reminders, alerts/notifications, task progress tracking, and more.

Microsoft To Do

Web-based

iPad

Android

iPhone

Windows

Todoist

Things

Asana

Notion

Evernote Teams

monday.com AI Work Platform

Wrike

Basecamp

Remember The Milk

Miro

Google Workspace

Basic

Inconsistent notification system

Information Technology Assistant

I need to open it manually, and if not, the software will not updating automatically and not sending notification for any pending task on my list.

Accessibility Consultant

The notifications for scheduled tasks aren't always on time and they can easily be missed especially on mobile (iOS).

47% of reviewers feel negative about notifications. Reviewers indicate that notifications can be unreliable, with delays, missed alerts, or inconsistent delivery across devices. Some users find the notification sounds and settings confusing or difficult to customize, leading to either too many alerts or missing important reminders. They say that manual intervention is sometimes needed to receive timely updates, and performance issues occasionally prevent notifications from appearing at all. Users report that these inconsistencies can result in overlooked tasks and reduced trust in reminders.

Uncertain updates and costs

Ph.D. Scholar

I cannot share the lists if required with my family as they are not a part of the institution and personal purchase of the software is a little steep for non-institutional use.

41% of reviewers feel negative about update and purchase aspects. Some users report frustration with infrequent updates and uncertainty about the product’s future, especially after acquisitions. Reviewers mention that the transition between different versions or ownership has led to confusion and concerns about discontinued support. They also highlight limitations in the free version, higher costs for premium features, and challenges with cross-platform integration. Users say these issues make it difficult to rely on the software long-term or justify the expense for advanced functionality.

Comprehensive task tracking

Has helped us organize and track the work to ensure everything is assigned and completed on time

Manager

I am able to see everything scheduled for the day and keep track of things I have completed and what is coming up.

96% of reviewers feel positive about task tracking. Users report that the software helps them monitor daily, recurring, and one-off tasks across devices, making it easier to stay on top of responsibilities. Some reviewers find the tracking features intuitive and effective for both work and personal use, noting that it prevents important items from being overlooked. They appreciate being able to assign, prioritize, and check off tasks, which keeps them focused and aware of progress. Many say the tool supports collaboration by allowing teams to track assignments and deadlines together.

Flexible organization features

96% of reviewers feel positive about the organization features. Reviewers appreciate being able to sort tasks into folders and categories, which helps them manage both personal and professional responsibilities. Some users say the ability to create multiple lists and subfolders allows them to handle complex projects and daily routines efficiently. They find the integration with other Microsoft products, like Outlook, useful for keeping everything in one place. Users indicate that the customizable structure supports their need to stay organized, whether planning events, managing teams, or tracking various aspects of their lives.

Intuitive and simple interface

95% of reviewers feel positive about ease of use. Reviewers indicate that the software is straightforward, with a clean and intuitive interface that makes setup and daily use simple for all experience levels. Some users say it requires little to no learning curve, allowing them to quickly organize tasks and manage time without confusion. They appreciate that it works seamlessly across multiple platforms and integrates with other apps. Users find the uncomplicated design helpful for focusing on productivity rather than figuring out how to use the tool.

Project Manager

I can manage each project, one at a time, based on how I scheduled myself to do so in To Do. And even better, I can assign some of these tasks to other users, allowing us to collaborate better.

Software Developer

What I like about Microsoft To Do is how light and clean it feels; I’m able to quickly jot down tasks, set reminders for them, and share rudimentary lists with my colleagues without them needing any training.

I use Microsoft To Do on a constant basis to keep track of my projects, tasks, and other general needs around the business.

Operation Engineer

It is best for managing daily tasks but if you are working on complex project, it feels limited. And the customization is basic.

Operations manager

My team like it as they are operationally focused and have a lot of fact finding within their roles so they will flag an email add to the to do and then go back to it once the task is complete.

I like the interface, it is very simple and I can add tasks, set reminders and organize different list very easily.

technical operations manager

it integrates with O365, making for an easier time getting my tasks from the places i do my work to the places i track my work.

Engagement Officer

I love that I can set tasks with separate due dates and reminders - they are set to each email and you can have daily planner checklists as well as syncing across multiple devices.

Marketing Associate

In my job, I typically get a slew of tasks given to me in quick succession on calls, and having the to-do list up it the best way for me to log in each one quickly, add details during a call/meeting, and then get moving on completing each task within my longer timeframe.

Operations Coordinator

I also like the My Day feature because it helps prioritize what needs to get done each day.

Photo and Videomaker

It integrates well with other services just as the calendar and you can transform to do in appointment in the calendar and allocate time to

When I am working on complex project the app feels limited. And it does not have advance project management features.

Freelance Photographer

It's got a few really nice features such as being able to group your task lists, changing the background of your lists, sync with your OneDrive account, etc.

Customer Service Consultant

One of the best feature that I use daily is the fact that it syntonize seamless with Outlook making it easy to manage my emails and tasks from one place.

I have experienced only minor BUGS AND ISSUES occasionally, like syncing delays, but overall the app runs smoothly and reliably.

HR Advisor

I use Microsoft-To-Do every day, both personally and professionally, within the Outlook desktop app & the iPhone app.

Assistant Manager

The ability to break tasks into subtasks and set reminders keeps our workspace operations running smoothly.

Curriculum Designer and trainer

What’s nice too is that you can set deadlines for the future, which is helpful in case you have yearly items to complete.

My Day" feature helps me focus on most important task every day.

Program Manager

The sync works just perfectly I can create a task on my laptop version of To do and in less than a second it syncs to my mobile .

Office Manager

We use to print out monthly lists to refer to, now everyone can make changes, review what still needs to be done, add notes, etc.

Operations Lead

As someone with ADHD, Microsoft To Do helps me keep track of daily tasks and plan ahead for future deadlines.

By getting tasks out of my head and into the app, I regain a calm and focus that I didn't have before.

Lab engineer

The best thing about Microsoft To Do is how well-balanced its robust task management tools are with its ease of use. Although it is simple to use, its robustness allows it to cover a wide range of organizational demands, from basic to-do lists to more intricate project management chores.

Owner

It helps me organize my daily tasks fast and I can access it from different devices.

analyst

For me, less important small undone tasks clutter the list so much that I have to delete it all and start from scratch if I want to be abel to make sense of it at all and see my priorities, not a cluster of minor tasks.

Freelance Editor

However, once I graduated to larger project management across multiple software ecosystems, the limits of MTD became abundantly clear. If one needs it for small project management, I think it is a better piece of software than its immediate competitor (Google Tasks).

President

I most like the ability to create multiple groups, projects, and lists within projects that remain grouped together.

Design Engineer - Systems Integration Lead

It has been the first thing I check at the beginning of each work day and helps me manage tasks, task priority, and due dates.

System and Network Admin

My overall experience with Microsoft To Do has been positive, as it offers a simple and intuitive interface for task management, but it lacks some advanced features needed for more complex project workflows.

Marketing Specialist

By far out of all the apps ive used to create lists and stay organized this is the one that keeps me on track.

The platform is easy to learn, and the simple layout improves EASE OF USE for both personal and work-related task management.

Task lists are clear, reminders work reliably, and it helps stay organized throughout the day.

For example, under my Pleasures Group, I can maintain a birthday party invite list from last year, and use that list going forward.

Communication Contractor

The ability to plot in different tasks and goals and have them precisely ordered and available to check off or edit.

Graduate Assistant

I also loved the done sound it gave me when I marked a project complete.

Developer

It feels too basic for larger task management needs, lacks advanced features like tagging or detailed progress tracking

Engineer

Leaving notes on the action items is fine but updating notes, changing schedule and the history of To Do item changes is not recorded or easy to manage.

Customer Support

I like the fact Microsoft To Do syncs across Windows, Android & iPhones.7You can share your to do list with others.

The features it has work great for small project management or general to do lists, but beyond that, it lacks some of the common features of its competitors.

Chief Platforms Support

Microsoft To Do allows you to type tasks from WhatsApp, which is great if you want to input information quickly.

self

I like the ability to assign due dates on my phone and they show up on the today feature.

I find Microsoft-To-Do extremely easy to use & find the task scheduling/repeat function the most useful

This is one of the few applications that keeps me on track on all my work and personal projects.

Short Course Manager

This makes it feel close to hand and enables easy task management and collaboration across teams.

This instantly helps me wrap my head around my daily task at hand. And as I gain future tasks I add it right to the to-do list.

Special Projects

I liked that it would alert you if you had something that was vital to be completed, and it allowed me to set other teammates todos as well.

I enjoy using Microsoft and it benefits my ability to track my progress with the things I have going on in life.

Chief Product and Strategy Officer

It’s lightweight, mobile-friendly, and ideal for staying on top of personal to-dos while crushing big-picture product strategy initiatives.

Fleet Admin

The synchronization between the devices is fast and you can always be sure that all devices and people get the task or note immediately.

Users report that Microsoft To Do’s task management capabilities help them stay organized and productive by allowing easy creation, categorization, and prioritization of tasks. Reviewers indicate they can break down large tasks into subtasks, assign due dates, and manage visibility of tasks. They say Microsoft To Do integrates well with Office 365, enabling task creation from emails and notes. Users feel collaboration is supported through shared lists, though some mention limitations for complex task management compared to other tools. Of the 122 Microsoft To Do users who gave detailed accounts of their use of Task Management, 100% rated this feature as important or highly important.

Daily Task Scheduling

Among reviewers who comment on Microsoft To Do reminders, 47% feel negative. Users say the app provides timely alerts for tasks and deadlines, and it integrates well with devices. However, they report missed, delayed, or inconsistent notifications, limited customization, and a lack of location-based or persistent reminders, especially on desktop and mobile.

Sync Across Devices

Note Taking

Email Integration

Task Prioritization

Mobile and Desktop Versions

Features

Small Business

Mid-size Business

Freelancers

Large Enterprises

Microsoft

Clockify

Clockify is a time tracking app that helps teams track work hours across projects. Managers can measure employee productivity, track the progress of every project and do all necessary reporting and administration work in one place.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

System Engineer

It also has a responsive and helpful customer service crew.

Birdview adapts to business growth with comprehensive project oversight. Efficiently manage multiple projects, balance team workloads, and control budgets. Benefit from strong security and supportive service. Gain crucial insights for project and financial success through robust analytics.

Microsoft To Do vs Birdview Comparison (2026)

Microsoft To Do

Birdview

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives