Zoho Projects vs Todoist

Trello

Asana

monday.com

Microsoft To Do

Any.do

Things

Compare Zoho Projects and Todoist based on features, pricing, verified reviews, integrations & more on GetApp. Find out which software is best for your business in 2026.

Clockify

Clockify is a time tracking app that helps teams track work hours across projects. For unlimited users, project and client managers can measure employee productivity, track the progress of every project and do all necessary reporting and administration work in one place.

Jira

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Zoho Projects is an online project management tool that helps teams plan, track, and collaborate on tasks with ease.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Ad hoc Reporting

AI Copilot

Alerts/Escalation

Alerts/Notifications

Approval Workflow

Archiving & Retention

Assignment Management

Backlog Management

Bar Chart

Bid Management

Billable Items Tracking

Billable & Non-Billable Hours

Billing & Invoicing

Budgeting/Forecasting

Budget Management

Budget Tracking

Bug/Issue Capture

Bug Tracking

Calendar Management

Capacity Management

Charting

Chat/Messaging

Client Portal

Collaboration Tools

Color Codes/Icons

Commenting/Notes

Communication Management

Configurable Workflow

Content Management

Contract/License Management

Cost-to-Completion Tracking

Customizable Branding

Customizable Fields

Customizable Reports

Customizable Templates

Dashboard

Data Import/Export

Data Visualization

Deadline Management

Dependency Tracking

Discussions/Forums

Document Management

Document Storage

Drag & Drop

Email Management

Email-to-Task Conversion

Employee Database

Employee Management

Employee Scheduling

Equipment Tracking

Expense Tracking

File Management

File Sharing

Forms Creation & Design

For Small Businesses

Gantt/Timeline View

Generative AI

Goal Setting/Tracking

Idea Collection

Idea Management

Inventory Management

Invoice Management

Issue Management

Issue Scheduling

Issue Tracking

Kanban Board

Knowledge Base Management

Live Chat

@mentions

Milestone Tracking

Mobile Access

Mobile App

Monitoring

Multiple Billing Rates

Multiple Projects

Notes Management

Online Time Tracking

Overtime Calculation

Percent-Complete Tracking

Performance Metrics

Planning Tools

Portfolio Management

Predictive Analytics

Prioritization

Productivity Tools

Product Lifecycle Management

Product Roadmapping

Progress Reports

Progress Tracking

Projections

Project Management

Project Planning

Project Planning/Scheduling

Project Scheduling

Project Templates

Project Time Tracking

Reviews for Zoho Projects come from a wide variety of industries, including information technology and services (15% of reviewers), computer software (9%), and marketing and advertising (8%). The most frequent use case for Zoho Projects cited by reviewers is project management (84% of reviewers).

Users and use cases

Most reviewers indicate Zoho Projects offers strong value for money due to affordable pricing, scalable plans, and robust free options. Some users report that essential features require extra purchases and costs escalate with advanced needs.

Value for money

The Zoho Projects integrations most frequently cited by reviewers are: Zoho Books (an accounting product rated 4.7 out of 5 for its integration with Zoho Projects), Zoho CRM (a CRM product, 4.8), and Microsoft Teams (a meeting product, 4.8).

Integrations

Zoho Projects is a project management program offering key features such as task management, project planning and scheduling, task progress tracking, and support for multiple projects, among others.

Zoho Projects

Web-based

Android

iPhone

iPad

Free

Premium

Enterprise

Ultimate

Project Manager

The platform's user-friendly interface and customizable features make it easy to manage projects efficiently. While there is a slight learning curve for beginners, the tool's robustness and compatibility with other Zoho products provide a versatile platform for managing complex projects.

Owner

I liked the Time Log and UI Flexibilities and the Task System Overall with Reports which can be easily accessible for monitoring the projects.

QMS Manager

Great product to use for managing Mutiple projects and integration of with different apps like Zoho People, Analytics, and other org apps

Account Manager

I found occasional bugs in task organization and slower customer support responses, which can interrupt workflow during insurance renewal or claims periods.

Executive Director

Zoho Projects not only offers task and project management tools but also have team collaboration and issue tracking features that makes it a complete tool.

the was im able to collaborate with my team, and shar all of the items we need to purchase all in one location

Informatics Engineer

Having a centralized pane that provide us with visibility into all our projects enable us to easily track progress and generate accurate reports on task completion and resource utilization.

I appreciates the comprehensive suite of tools it offers, such as task management, time tracking, and Gantt charts, which helped streamline project management and improve team collaboration.

Its features, like task management, Gantt charts, and time tracking, integrate seamlessly, helping teams stay organized and on schedule.

Lead Developer

We are always trying to customize reports for different clients, but it felt like we never got the desired output we were after.

project manager

It offers a high degree of customization for project workflows, fields, and reports, allowing users to tailor the platform to their specific needs.

The platform’s customization options and smooth integration with other Zoho apps streamline workflows, while real-time collaboration tools keep team communication efficient and centralized.

With its comprehensive features such as time tracking, timelines, and file sharing capabilities, I can rely on Zoho Projects to manage my projects with confidence.

Planning Engineer

It's a powerful tool for project management, offering efficient task tracking, collaboration, and automation. While there’s a learning curve for some features, it greatly enhances productivity and team coordination.

General Manager

For deployment projects where the scope is fixed, Zoho projects is optimal, which works in a waterfall model.

Users typically appreciate its user-friendly interface, flexibility in project organization, and the range of tools available for task management, time tracking, and reporting.

The UI was a little crowded and confusing for some of our team to navigate and slowed down some workflows.  

Additionally, its integration with other Zoho apps and third-party tools enhances its flexibility and usability, making it a versatile solution for various project management needs.

Customer Success Manager

We used Projects to plan for and run an event/conference for our customers.

I wish Accelo could take notes from Zoho's mobile app approach - that was a standout for us.

Digital Marketing Specialist

It’s helped us keep track of copywriting, design and client approvals all in one timeline.

Director

Project directors can monitor progress and make decisions in real time using project data, which is also very beneficial for project reporting and analytics.

Zoho Projects has been a suitable tool since it adapts to different methodologies that allow us to streamline the workflow of our complex program development and IT projects.

Collaboration tools like the discussion forums and file sharing are fantastic for keeping everyone on the same page. Plus, the integration with other Zoho apps has streamlined our workflow immensely.

Work manager

No posibilty to split projects and tasks into folders/ workspaces

Sys Admin

Limitation of the free version, I understand the limitation of features for those who don't want to pay for the service, but for those who like to have their work organized and require very little detail (small projects), the free ZOHO could offer more.

Bookkeeper

the workflow automation allows us to create rules to automate projects tasks.

Some customization options and advanced functionalities are only available in the higher-tier plans, which can be restrictive for smaller teams or budgets.

Founder

However, it provides a great balance of functionality and cost, making it a strong option for growing businesses or teams looking for a comprehensive project management solution.

Accounts Manager

It allows sharing of documents, great interactions through in built chats and comments.

Graphic Designer

The design and user interface feel a bit outdated compared to more modern tools.

While the UI and the setup were slightly complicated, Zoho Projects helps you track your projects efficiently and in a detailed way.

Administrator

It almost has too many customization options.

Senior software engineer

I can create tasks, assign them to my team, set deadlines, and see how everything is going—all in one place.

Some of the advanced customization features could be more user-friendly, and occasionally, the software can feel sluggish when dealing with large-scale projects or multiple users accessing simultaneously.

From task management to time tracking and document sharing, Zoho Projects covers all aspects of project management efficiently.

Brokerage Operations Associate

We liked the ability to be able to collaborate with coworkers on projects and set specific deadlines on tasks within the project.

I have used many different software and I always go back to projects because using the zoho platform makes moving inbetween great.

Sales Funnel and Marketing Automation Expert

I like that it offers a wide array of features ranging from PM, TM, file sharing to kanban board in one place.

SALES MANAGER

It is very versatile for handling many projects and we can define the workflow for our client users

It also supports mobile phone application which helps us work remotely without hassles.

Its seamless integration with other Zoho products enhances its functionality, streamlining workflows for a more productive experience.

The app has limited functions, only offering a few things that you can perform effectively on a mobile device.

Managing Partner

Self-explanatory product with good mobile app and excellent light weight UI.

The value of Zoho projects felt like it delivered and was pretty competitive compared to the other options we considered.  

Finance and Operations Manager

The app is a little slow and laggy especially when your on gantt views or when you’re switching between projects.

Zoho Projects vs Todoist Comparison (2026)

Zoho Projects

Todoist

Overview

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Pricing

User reviews

Key features

Integrations

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