EasyPQQ Pricing, Features, Reviews & Comparison of Alternatives

EasyPQQ

Cloud-based document authoring solution

4.44/5 (32 reviews)

EasyPQQ overview

What is EasyPQQ?

EasyPQQ is a cloud-based document authoring system which enables users to create and approve documents, manage projects, store certifications and policy documents, manage bids and submissions, and more. The software can be used across a range of industries, including construction, security, recruiting, healthcare, legal, financial services, and consulting, and is designed to streamline the process of completing a variety of bid types, such as RFI, RFP, RFQ, ITT, and PQQ.

EasyPQQ includes a text editor which allows users to create documents from scratch, with tools for adding numbered or bulleted lists, creating or importing tables, inserting and editing images, and spell checking text. Users can track changes and leave comments on documents, with multiple team members able to work concurrently on submissions. Pre-qualification, proposal, bid, and tender documents can all be automatically populated with existing content, and users can review and approve content before it is published. Multiple versions of CVs, evidence, and case studies can also be created and stored in EasyPQQ, with multiple indexed versions all in standard formats.

EasyPQQ’s project management tools allow users to control the document authoring process while also creating proposals, by assigning tasks to writers and reviewers, setting deadlines, monitoring progress, issuing reminders, and generating reports. Project and document statuses can be tracked in real-time, with a traffic-light system for identifying sections or questions requiring further input. The search engine built into EasyPQQ enables users to find and reuse previously-created content, and can suggest responses for PQQs or tender document based on previous answers.
www.easypqq.co.uk

Pricing

Pricing options
Subscription
Value for money
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Devices

Business size

S
M
L

Markets

United States

Supported languages

English
EasyPQQ screenshot: Existing documents and files can be imported into EasyPQQAn Introduction to EasyPQQEasyPQQ screenshot: Manage document authoring and assign tasks from the dashboard

EasyPQQ reviews

Value for money
Features
Ease of use
Customer support
  4.3
  4.2
  4.3
  4.8
Laura Rogers

A user friendly piece of software built by bid managers for bid managers.

Used daily for less than 6 months
Reviewed 2017-05-09
Review Source: Capterra

Very easy to use once you're up and running, and really well supported by the team at Propeller.

Pros
The process of importing the original bid document and using this to create the structure for the response is a great time saver and reduces the frequency of errors that might otherwise occur (for example, if you were keying in each question). I'm looking forward to using the Word text editor for formatting responses. This additional functionality will make document creation and formatting much easier. The project management tool provides an excellent dashboard for checking progress and allocating questions to casual users is a real bonus. It allows people to contribute their responses without requiring a log-in and full access to the system, and can be accessed from a link in an email. Really user-friendly and quick. Having a one-stop shop for the bid process from the very beginning to the final creation of the document and everything in between undoubtedly creates efficiency, which is vital to the all too often time-starved bidding programme. Access to all previous answers, which can be ranked according to previous scores, saves time and results in a higher quality library of answers.

Cons
I find the cover pages and separator pages a little tricky to navigate and change when updating the style on a document. I haven't spent a great deal of time on this element of the document creation process, so it could come down to practice makes perfect! The contents page is rather inflexible. It would be great if you could either edit the table of contents itself, or highlight words in the question to include (rather than including the whole question, which can be too lengthy).

Response from EasyPQQ


Thank you very much for posting your review. Your comments regarding amending the Contents Page can be done in the new Text Editor. Give it a go or contact Jeremy Gilbert or Cara Smith for further advice and help.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Trudy Stripp

Great submissions tool which saves us time and resources

Used daily for 2+ years
Reviewed 2017-05-08
Review Source: Capterra

Increased win rations on PQQ's and Bids, reductions in marketing budget going externally to graphics companies, and increased speed in responding to enquiries.

Pros
We can put together any professional document in house (not just tenders and PQQ's,) which for a small company like ours saves us a lot of money in external graphics companies. We can also search all our previous answers, which enables us to fill in most questionnaires quickly, saving resources. Because of the way it is set up, it enables us to pull together the main elements of a bid using an administrator, which for us is a much better use of resource-giving our directors and managers a head start from which to work. Since implementing the system our documents are much more professional, and we are more successful with our bids.

Cons
Like any software, you only get out what you put in, so keeping things up to date is essential. But this is true of any system. Sometimes things that you think would be intuitive aren't, but they are really good at listening to suggestions regarding improvements and bringing these into the system, and implementing new features to keep the system up to date.

Response from EasyPQQ


Thank you very much for posting your review. Pleased you find it does what it says on the tin.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Patrick Hebbert

Generally an easy and convenient way of writing tenders let down by several annoying bugs.

Used daily for 1-2 years
Reviewed 2017-05-12
Review Source: Capterra

It has made bid writing much more efficient as well as acting as great of storing bid information. It has also been a really useful way of tracking bids - particular with the visual reporting on the dashboard. The ability to have all bids and bidding information in one place has been the greatest benefit to us.

Pros
- Clear layout - Easy to use - Can customise the main menu - Great way to store stock answers/general company information - Visual reporting feature - Having multiple users makes it easy to divide up bid work between staff - Branding documents is easy - Search All feature saves vast amounts of time when searching for information - Collateral feature is really useful for storing key documents - Support service always very quick to sort out any reported issues

Cons
- Text editor can be very buggy - have lost entire answers before - Exporting - often moves bullets points when exporting to word and tables often have to be redrawn on word because of how they appear on the page - Sometimes won't allow use to copy and paste images in to the text box - When copying and pasting text we're able to format the text (e.g. not make it bold) - Search All feature doesn't search similar phrases - need to search word for word

Response from EasyPQQ


Thank you very much for posting your review. Please look at the newly released Text Editor. Significant improvements have been made with additional functionality too (including improved importing of images). However, your comments have been taken on board and will be reviewed at the end of May when planning our 6 monthly development programme. In the meantime please contact Cara Smith and Jeremy Gilbert so as to iron out any problems you're encountering.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Gill Dack

The system is good value for money

Used daily for 2+ years
Reviewed 2017-05-17
Review Source: Capterra

Customer relationship management is much more efficient than the previous system we worked with

Pros
1. The system is easy to use we have lots of staff as designated users for a wide range of applications 2. It does everything that we need it to do 3. Easy PQQ is an effective tool to help the business develop and track leads and business relationships 4. The response from the Propeller support team is always quick and efficient and we are pleased to note that some of our system improvement suggestions have been introduced

Cons
there is an element of rigidity in the reporting - so in order to set up a contact, a specific job title must be entered - which might be a one off and then unless you recall that specific title the name would not come up in reporting. An element of human thought process is required.

Response from EasyPQQ


Thank you very much for posting your review. Regarding the 'niggle', would you mind contacting either Cara Smith or Jeremy Gilbert to get a better idea of what you are referring to. We're always happy to take on suggestions for improvement - particularly if it makes the software flexible and adaptable to clients' needs as far as possible.
I believe following a phone call the issue has been resolved. The problem encountered had nothing to do with EasyPQQ but another software product.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Nick Gwyther

Company output at the beginning but also at the end of the construction process - very impressive

Used daily for 2+ years
Reviewed 2017-05-08
Review Source: Capterra

Consistency in documentation throughout the construction process which is great in the eyes of the end client so this has been a massive positive for me.

Pros
The impression that the output provides to the end client is very professional and the system itself is easy to use. I use the system to provide manuals to clients at the end of a construction project and this in l ine with the pre construction documentation is great as it shows a consistency of documentation which we are in control of. I like the way that the outputs can be adapted to suit any client requirements in documentation. All in all the system in my opinion is excellent.

Cons
I think the updates that are always ongoing are key to making this even more user friendly, I like the fact that prior to your word editor update we were slightly restricted as to what we could do with the software, For me when creating documents as PDFs I would like to see it where the header page can incorporate the pdf within it rather than having a blank page but I guess this is something that is just the way it is.

Response from EasyPQQ


Thank you very much for posting your review.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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EasyPQQ pricing

Pricing options
Subscription
View Pricing Plans

Contact EasyPQQ for pricing information.

EasyPQQ features

Activity Dashboard
Automatic Notifications
Collaboration Tools
Search Functionality

API (163 other apps)
Activity Tracking (74 other apps)
CRM Integration (136 other apps)
Contact Database (72 other apps)
Contact Management (75 other apps)
Customizable Templates (61 other apps)
Data Import/Export (71 other apps)
Email Integration (56 other apps)
Lead Capture (57 other apps)
Lead Management (75 other apps)
Real Time Data (68 other apps)
Reporting & Statistics (75 other apps)
Sales Analytics (72 other apps)
Sales Reporting (67 other apps)
Third Party Integration (113 other apps)
Workflow Management (58 other apps)

Videos and tutorials

Additional information for EasyPQQ

Key features of EasyPQQ

  • Auto answer submissions
  • Customizable branding
  • Collaboration tools
  • Content management
  • Knowledge base
  • Bid process management
  • Bid dashboard
  • Resource management
  • Automatic formatting
  • Email reminders
  • Search functionality
  • Document status tracking
  • Version control
  • User access controls
  • Audit trail
  • Customizable reporting
  • Text editor
  • Change tracking
  • Project management
  • Progress monitoring
  • Automatic notifications
  • Template management
View All Features

Benefits

Data in pre-qualification, proposal, bid, and tender documents can be automatically populated.

Headers, footers, covers, dividers, numbering, indexes, appendices, and more are automatically added to documents by EasyPQQ.

Version control tools ensure that users are always working on the latest document version, and the traffic light status tracking system gives an at-a-glance view of which questions or sections within a document require further work.

Users can configure report formats, specify recipients, and schedule production, with EasyPQQ automatically distributing reports via email.

Questions and tasks can be assigned writers and reviewers, and users can set deadlines for tasks, issue reminders, monitor progress and project statuses, and generate reports.