eRechnung Tool - 2026 Pricing, Features, Reviews & Alternatives

eRechnung Tool is a cloud-based web service that converts PDF invoices into the two legally recognized German e-invoice formats: XRechnung (XML) and ZUGFeRD 2.5 (hybrid PDF/XML). Designed for German B2B companies of all sizes, including freelancers, small businesses, craft businesses (Handwerker), agencies, professional service providers, tax advisors, and companies invoicing public authorities (Behoerden), the platform addresses the German e-invoicing mandate (E-Rechnungspflicht) without requiring users to replace existing invoicing workflows in Word, Excel, or ERP systems. Every generated e-invoice is automatically validated against official KoSIT rules before download, and all processing complies with EU standard EN 16931 as well as XRechnung 3.0 and ZUGFeRD 2.5 specifications. No software installation is required for the web-based workflow; servers are located in the EU, and invoice data is processed in memory only and deleted immediately after conversion, supporting GDPR compliance.

eRechnung Tool also offers an optional Windows desktop companion application (E-Rechnungsordner) for local, offline conversion via a watched folder or virtual printer, with GoBD-compliant archiving including checksum and daily timestamp. Additional capabilities include AI-based automatic extraction of invoice fields (invoice number, date, amounts, tax rates, recipient data) from uploaded PDFs, a built-in XRechnung viewer, a standalone KoSIT validator, a Leitweg-ID directory covering over 17,000 German public authorities, and an E-Rechnungspflicht-Check tool. Higher-tier plans unlock manual BT-code mapping, batch processing, an email-based conversion workflow, encrypted vault storage in Germany (up to 25 GB), DATEV-compatible document export for tax advisor collaboration, and up to 10 user logins per account. A permanent free tier (3 conversions per month, no credit card required) and no minimum contract term make the platform accessible across business sizes and use cases.