Garage Desk - 2026 Pricing, Features, Reviews & Alternatives

Garage Desk is cloud-based workshop management software for independent UK garages and MOT stations, built mobile-first so the whole system runs from a phone in the workshop bay — no desktop install, no on-premise server.

CORE FUNCTIONS

- Job management — digital job cards with status workflow (draft, in progress, on hold, ready, delivered), work-to-do checklists, and per-job parts and labour billing.

- Estimates and invoicing — build itemised estimates, convert to branded PDF invoices in one tap, apply per-line or whole-document discounts and configurable tax, and email PDFs directly to the customer.

- Vehicle data — type a UK registration and Garage Desk auto-fills make, model, year via the DVLA API and pulls real MOT history and expiry from the DVSA MOT History API.

- Automated reminders — MOT and service reminders email customers before the due date, so repeat work returns to your workshop automatically.

- Online booking — a public booking page on your own garage URL; bookings land in an inbox for one-tap accept.

- Customer portal — customers log in to see live vehicle status, service history, shared inspection reports, invoices and next MOT date, cutting inbound "is it ready yet?" calls.

- Digital inspections — vehicle health checks with photos, shareable to the customer as a link or PDF.

- Inventory — parts stock with atomic stock adjustment as parts are used on jobs, low-stock visibility and over-the-counter parts sales.

- Accounts and reporting — invoiced vs collected, revenue reporting and exportable data.

INTEGRATIONS

- Xero — invoices and payments sync automatically on creation and payment.

- QuickBooks Online — same two-way sync, production-approved app.

- DVLA Vehicle Enquiry Service and DVSA MOT History API — live UK vehicle and MOT data.

- Email delivery with open/click tracking, PDF attachments and one-click unsubscribe compliance.

TECHNICAL SPECS

- Deployment: cloud SaaS. Web app works in any modern browser (desktop layout included); installable as a PWA on Android and iPhone. No local install or maintenance.

- Multi-user: owner and mechanic roles with scoped access; unlimited customers, vehicles and jobs.

- Data: UK-format registrations, GBP, configurable tax label and rate, garage-level timezone handling.

SECURITY

- All data encrypted in transit (TLS) and at rest.

- Row-level security enforced at the database layer — every record is isolated per garage, not just filtered in the app.

- Role-based access control for team logins.

- Soft delete with 30-day trash and restore for all business records.

- UK GDPR-aligned: data export, account deletion, and unsubscribe handling built in.

PRICING

GBP 149/month or GBP 1,499/year (2 months free). 7-day free trial, no card required. No contracts, no per-user fees.