ProcessCollector - 2026 Pricing, Features, Reviews & Alternatives

ProcessCollector is business process management software for teams that need their processes documented, current and findable — without running a six-month BPM project.

Start from what you have

Upload an existing SOP, work instruction or quality manual as PDF or Word. In about a minute the AI proposes a complete process: the steps in order, the roles involved, the systems and resources used, and the requirements that apply. It matches everything against the master data already in your account, so you are not creating duplicates. You review the proposal and confirm it — nothing is written to your system until you do.

Prefer to start from scratch? Describe a workflow in plain language and the AI builds the structure the same way. Either route works without BPMN training.

More than a flowchart

Every process is linked to the departments, roles, locations, resources and requirements it touches. Instead of a folder of separate diagrams you get one connected model of how your organization works — a process map at the top, individual processes beneath it, and the organizational data they all share.

Full-text search runs across processes, requirements and resources, so a colleague looking for "how do we handle a complaint" finds the current answer instead of asking around. An open REST API exposes processes, BPMN models, requirements and organizational data through documented endpoints — the same ones your own AI tools can call.

Improve, not just document

On request, the AI Expert reviews a process and returns concrete recommendations: where a control point is missing, where the flow has a gap, what a quick win would look like. You decide what to apply. Changes go through an approval step with a change note and approvers, and every version is retained, so your documentation stays defensible when an auditor asks what changed and why.

Built for the people that actually maintain it

In practice a handful of people keep the processes current while many more just need to look something up. Explorer licences are read-only, so you decide who can change a process and who can only read it. Every user needs a licence. Packages start at 25 users.

What it is not

ProcessCollector does not do process mining, it will not reconstruct processes from ERP event logs. It is not a document management system; documents are linked to processes but stay where they live, such as SharePoint. And if you need deep BPMN rigour or process simulation, a classic BPM suite fits better.

Trial, pricing, hosting

The 14-day trial runs on the full feature set with no credit card; you pick a plan at the end, not the start. Pricing starts at EUR 7.95 per user per month billed annually, in packages of 25 users. Process data is hosted in the EU (AWS Frankfurt, Germany), never used to train AI models, and aiio is certified to ISO/IEC 27001. Interface available in English and German.