Roadworthy HQ - 2026 Pricing, Features, Reviews & Alternatives

Roadworthy HQ is a compliance management platform designed for small US motor carriers operating between one and ten trucks. The system centralizes recordkeeping to meet Federal Motor Carrier Safety Administration requirements under Title forty nine of the Code of Federal Regulations. It maintains driver qualification files, drug and alcohol program documentation, vehicle inspection reports, and maintenance records in a single workspace. Retention periods are enforced at the database level and audit binders are generated in a format compatible with FMCSA submission portals.

Compliance workflows are organized around four regulatory pillars aligned to the Code of Federal Regulations. The driver qualification module tracks required documentation through a comprehensive checklist covering employment applications, motor vehicle records, road tests, medical certificates, and annual reviews with automated alerts for impending expirations. The drug and alcohol program module schedules random testing pools across quarters at the approved federal rate, logs pre-employment, post-accident, and return-to-duty events, and records federal clearinghouse queries with consent forms retained for the mandated term. The maintenance module manages inspection reports, annual certificates, and systematic service schedules with database-enforced retention policies. The audit readiness function synchronizes a new-entrant timeline, flags disqualifying violations before binder finalization, and produces exportable packages that comply with records availability standards.

The retention engine assigns regulatory retention windows to each document upon upload. An append-only, immutable event log records corrections as reversing events rather than overwrites, ensuring that current-status documents remain accessible while preserving a complete historical trail. A two-step purge process issues a warning, waits a predefined grace period, and then purges expired records while maintaining tombstone entries. Role-based access controls and a driver self-service portal facilitate submission workflows, and rule-driven alerts notify designated personnel of upcoming deadlines for motor vehicle record reviews, medical validations, and inspections.

The platform operates as a standalone software-as-a-service solution with a web-based interface supporting manual entry and spreadsheet imports for initial setup. Compliance documents and manifest files export as packaged archives compatible with FMCSA portals, enabling seamless audit submissions or data migration. Subscription options accommodate varying fleet sizes with flat-rate plans, no per-driver fees, and self-serve onboarding. A free trial period is available without requiring payment details to activate a workspace.