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Fleet Management Software

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Samsara logo



All-in-one fleet operations management platform

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Samsara is a fleet operations management platform which helps various industries including transportation, logistics & construction streamline fleet operations with features like GPS fleet tracking, ELD compliance, routing & dispatch, documents, reporting & alerts, & more

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Descartes Route Planning, Optimization & Dispatch logo

Descartes Route Planning, Optimization & Dispatch


Cloud-based fleet monitoring and route planning software

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Descartes Route Planner On-demand is a cloud-based fleet management solution designed for use by private fleet owners, retailers, business services, distributors, manufacturers, and more. It can be accessed through all web-enabled devices and native mobile and desktop applications.

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Fleetio logo



Manage your fleet from anywhere

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All-in-one fleet management software.

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Azuga Fleet logo

Azuga Fleet


Good for Drivers. Great for Business

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Azuga combines GPS tracking, diagnostics, and driver rewards to boost safety, accountability, and efficiency at every turn.

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Shipday logo



Dispatch and delivery tracking software for small businesses

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Shipday is a dispatch and delivery tracking software designed to help restaurants, courier services, grocery stores, and other small businesses plan orders, manage drivers, send alerts to customers in real-time, and more on a unified platform.

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Whip Around logo

Whip Around


Fleet maintenance software platform & digital inspection app

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Fleet management software that helps keep your fleet safe, compliant, and running.

With Whip Around, fleet managers can manage drivers, vehicles, and assets. You can monitor fleet-wide health, stay DOT-compliant, schedule maintenance, track work orders, and enforce thorough vehicle inspections.

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SM2 logo



Locate, Maintain, and Secure Your Fleet & Fuel

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GPS tracking, fuel management, preventive maintenance, and access control: SM2's unique mix of software and hardware does it all seamlessly.

And with live support over the phone with a trained Coencorp technician, you get top level service on all fronts.

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Motive logo



The modern fleet management & GPS tracking platform.

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The Motive fleet management solution helps fleets of all types track vehicles with real-time GPS, automate operations, simplify compliance, and protect their business with dashcams—all in one place.

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LoadOps logo



Trucking and fleet management software

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LoadOps is a fleet management software that helps businesses streamline truckload carrier operations by providing load management, dispatching, and automation capabilities.

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Fleet Complete logo

Fleet Complete


GPS fleet, asset and workforce management platform

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Fleet Complete is a cloud-based IoT tracking and management system with solutions for fleet and asset tracking, workforce management, video telematics, ELD compliance, DVIR, and integrations with many industry platforms, like TMW TruckMate, Trux Waste Management Business Solutions, Route4Me & more .

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AUTOsist logo



Mobile fleet tracking, management & maintenance software

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AUTOsist is a mobile fleet tracking & maintenance software which enables fleet management companies to track fuel & maintenance records simply & effectively

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MobiWork logo



Robust, Scalable, & Configurable Mobile Workforce Solution!

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MobiWork the #1 mobile workforce software solution for your employees in the field, in the office, and for you all your customers.

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PCS TMS logo



Transportation Management Platform for Mid-large Fleets

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All-in-one cloud-based fleet management software to help mid-large fleets manage assets, costs, dispatch, accounting, safety, compliance and more. The platform's built-in fuel management system tracks fuel revenue, optimizes consumption, and reduces carbon footprint.

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Odoo  logo



Full Suite of Integrated Business Apps

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Manage your vehicles, contracts, costs, insurances and assignments with Odoo Fleet.

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Fleet Manager Professional logo

Fleet Manager Professional


Vehicle fleet management software for logistics companies

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Fleet Manager Professional is an on-premises, Windows-based transportation dispatch application with business hours support. It offers live online and in-person training, a self-help knowledge base, billing and invoicing, fuel management, routing, scheduling, vehicle tracking, and mileage tracking.

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Blue Eye logo

Blue Eye


Maintenance & Operation Software Solution

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The MRX Systems software solution is a fully-integrated digital platform enabling aviation
professionals to access real-time data and take control over their fleet and their operations.

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allGeo logo



Automate. Innovate. Field Service.

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A 360-degree cloud-based platform with Industry-specific solutions that helps our customers automate their field service operations.

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Vromo logo



The #1 software for restaurant food delivery

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VROMO is a delivery software solution designed specifically for restaurant food delivery that drives efficiency and increases profitability of the delivery channel.

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Cloud-based Fleet Management Software

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RENTALL is a web (cloud) based fleet rental software that allows you to manage a fleet from any part of the world. We strive to offer your rental business comprehensive and versatile SaaS solutions through our state-of-the-art platform

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Tenna logo



Asset & inventory management for Construction Companies

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Simplify fleet management while protecting high-value assets & improving ROI with fleet management software built for construction.

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Dossier Fleet Maintenance logo

Dossier Fleet Maintenance


Fleet management software for transportation industry

visit website software helps surface transportation managers to control and manage vehicle fleets and other assets

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Fleet Mobility logo

Fleet Mobility


Fleet management software for small and midsize businesses

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Trimble’s fleet telematics solutions improve the driver experience by connecting your drivers with vital trip and route data, Hours of Service information, and the back office.

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TripLog Mileage Tracker logo

TripLog Mileage Tracker


Mileage tracking & expense reimbursement

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TripLog is a mileage & expense tracking solution with automatic GPS mileage capture, live fleet location tracking, expense reimbursement, approval control, & more. The enterprise solution is designed to streamline employee expense reporting, produce accurate driver logs & track fleets automatically.

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WooDelivery logo



Cloud-based delivery management software

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WooDelivery is the cutting-edge delivery & field service management solution for thousands of businesses across different industries including couriers, e-commerce, retail, food and beverage, laundry and more.

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Route4Me logo



Fleet route planning & route optimization software for SMBs

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Routing chaos finally solved, with Route4Me. Extremely easy-to-use, Route4Me lets you create, share, manage, & drive optimized routes in seconds. Perfect for field service, field sales, field marketing, field merchandising, territory management, and every business requiring last-mile optimization.

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Here's what we'll cover:

Buyers Guide

Fleet Management

Fleet management software helps businesses dispatch and track their vehicles from anywhere. To further ease operations, some software vendors also offer fuel management, inventory tracking and maintenance, and employee management capabilities. This type of software improves operational efficiency by automating processes and notifications, and helps with compliance and documentation by storing relevant data.

Here's what we'll cover in this buyers guide:

What is fleet management software?

Fleet management software helps users track, coordinate, and manage work vehicles, assets, and inventory, and it helps to optimize delivery routes and schedules. As customer service becomes more important, fleet management software can improve the efficiency of your business operation's on-time delivery as well as provide operational insights.

What are the types of fleet management software?

The fleet management software market is quite segmented, with many companies offering solutions tailored to different fleet sizes, industries, and geographies. However, there are two primary distinctions for fleet management software:

  • Type of telematics systems

  • Frequency of GPS data collection/transfer


Telematics systems, which enable the use of GPS, are an essential component of fleet management software. Telematics enable asset and vehicle tracking, as well as routing functionalities, but the delivery methods for these systems vary.

  • OEM-embedded telematics systems: Original equipment manufacturers (OEMs) install onboard computers, or fleetboxes, in their vehicles during manufacturing. These systems can track engine diagnostics and are customizable. The benefit of these systems is that they come with the vehicle you purchase, often already installed. However, unless you are purchasing an entire fleet at once, the solution could not be immediately applied to your existing fleet.

  • Aftermarket-installed telematics systems: These systems vary from onboard computers to plug-in devices. The benefit of these solutions is that they can be installed on almost any vehicle, allowing for the application of a single solution to your entire fleet.

  • Portable telematics systems: Portable telematics systems include portable navigation devices, tablets, and smartphones. These solutions connect to a network to transmit data and are easy to install.


There are two main types of GPS: passive and active (or real-time).

  • Passive: Passive solutions gather and store data on a device. The data can be retrieved once the vehicle arrives at the office or has access to a wireless network. This solution can be inexpensive as it only requires the purchase of the telematics device.

  • Active: Data is gathered and transmitted in real time. This type of GPS uses satellite and cellular networks to send the data to your computer. The cost can be higher as you may need to purchase both a device and access to a network connection. Real-time data might be necessary for a delivery company, for example, but not as important for a construction fleet.

Key question to ask your vendor before you buy: Does your software require hardware? If so, what is its cost and installation process?

What are the deployment options for fleet management software?

Deployment options are an important consideration when selecting fleet management software. This decision will hinge on data, security, and talent needs. GetApp exclusively features SaaS solutions as they better cater to the needs of small and midsize businesses.

On premise

With on-premise systems, you can expect:

  • Upfront investment; minimized monthly expenses

  • Control of data storage and security

  • Allows for many integrations, and has fewer data structure limitations


SaaS fleet management solutions increasingly cover a larger share of the market. Some of their benefits include:

  • Inexpensive, often pay as you go

  • Faster on-boarding

  • More reliability

  • Storage space not a concern

  • More frequent updates

Key question to ask your vendor before you buy: How quickly is system data updated, and how easily can data be shared with remote team members?

What are some common features of fleet management software?

Fleet management solutions have two main components: a GPS-enabled device and software. The software component processes the location data the GPS-enabled device collects to offer insights into fuel consumption, routing, and mile tracking. Many solutions go a step further to help you manage your fleet by tracking maintenance and managing employee information. 

The most common fleet management software features are:

Dispatch management: Allows operators to send personnel and resources to a site as needed. This feature helps operators choose the best vehicle for the job and notify drivers of their assignments.


Dispatch functionality with GPS Insight

GPS tracking: With the help of a GPS tracking device, this feature allows you to view team, job, equipment, and vehicle locations on a map. Knowing where your fleet is at any given time can help you better track job progress and plan your next assignment. 

tomtom gps

GPS tracking with TomTom

Routing: This feature is essential to making sure your vehicle knows where to go and how to get there. It provides drivers with directions and plans the day's work to optimize employee scheduling.

tenna routing

Routing functionality with Tenna

Maintenance management: Enables you to assess and plan maintenance operations and updates to ensure longevity of physical assets. This feature can schedule maintenance ahead of time, track inspection history, and send reminders, all while reducing paperwork.

GPStrackit assetmgmt

Status of vehicle maintenance in Fleet Manager

Employee management: Helps you track employee schedules, availability, and performance. This feature will enable you to manage time cards and track metrics such as miles driven and time per trip.

timecar clearpath

Employee timecard with Clearpath GPS

Fuel management: Allows you to track, manage, control, and monitor fuel consumption and stock. Monitoring fuel usage will help you see how it impacts your operating costs, and how you can optimize usage to reduce this expense.


Mobile fuel entry with Fleetio

Mile tracking: Logs miles driven for tax deduction or reimbursement purposes. This information will help you track asset usage, and will often include additional trip details such as idle time, stops, and speed.


Trip Log, including tracked miles with Azuga

Key question to ask your vendor before you buy: What features does your software specifically have for small to mid-sized businesses?

What are some important fleet management software integrations?

Ensuring that your fleet management software can be integrated with existing software and databases is essential to making the most of your resources. These are some of the most important integrations to consider:

  • Fuel systems; fuel cards: Track and analyze fuel usage, improve fuel efficiency, and offer an easy payment method.

  • Asset management: Track and predict asset maintenance needs; track assets and warranties.

  • GPS and telematics: Enables connection to telematics systems, including hardware and additional tracking and routing optimization applications.

Key question to ask your vendor before you buy: Does your software pull data from other applications, and does it allow me to see my data all in one place?

What are my options for advanced fleet management software configuration?

While fleet management software solutions have certain features in common, every vendor will have slightly different functionalities to offer. Aside from the core features for this type of software, advanced configurations have the potential to take your business a bit further—you can be on top of the latest technology and ensure your software does more for your business.

Depending on your business's needs, these are the configurations you should consider:

  • ELD: Legislative mandate requires trucking companies to maintain electronic logs of their drivers' trips. Many fleet management vendors offer FMCSA approved ELDs and hours of service tracking capabilities.

  • Data security: Keep your assets and drivers secure by protecting against data breaches.

  • Route history: Track past routes to better plan and optimize repeat trips.

  • Incident reporting: Report and update incidents that occur on a job or site.

  • Work order management: Create work orders and track their status to completion

  • Inventory management: Track and manage the quantity of resources on hand to maintain proper supply

  • Tire management: Track vehicle tires to result in better cost-per-mile output.

  • Inspection management: Track, manage, control, and monitor worksite inspections to remain compliant with industry standards.

Key question to ask your vendor before you buy: How does your software cater to your needs? Are your software offerings scalable?

What does the future hold for fleet management software? It's not easy to remain current with all new technology, but these are some of the trends to look out for:

Cloud: Cloud deployments are becoming increasingly more common. The low cost of implementation, scalability, and high degree of connectivity with other platforms and systems makes this a popular deployment model that is expected to continue to grow.

Real-time visibility platforms: As customer experience expectations grow, so does the demand for real-time visibility of loads in transit. Real-time visibility means increased transparency, providing users with more current information.

Artificial intelligence: Some vendors are incorporating AI to optimize scheduling and routing to improve efficiency and better deal with driver shortages, reduced capacity, and traffic.

Key question to ask your vendor before you buy: Does your business plan to add new features in the next 12 months? What technologies are you thinking of incorporating in the next few years?

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Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.