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Fleet Management Software

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All-in-one fleet operations management platform

Samsara is a fleet operations management platform which helps various industries including transportation, logistics & construction streamline fleet operations with features like GPS fleet tracking, ELD compliance, routing & dispatch, documents, reporting & alerts, & more

Read more about Samsara



Connected vehicle and asset management for enterprise fleets

IntelliShift is a next-generation, connected vehicle and asset management technology platform that unifies multi-use fleet and operations data in a single 360-degree view to drive business success.

Read more about IntelliShift

Whip Around


Take Control of Fleet Inspections and Maintenance

Take your day from reactive to proactive and manage your vehicle processes from anywhere. Whether you're focusing on getting your drivers home safely at night or improving fleet performance, we’ll connect your team so you can see where your risk or reward might be.

Read more about Whip Around



The modern fleet management & GPS tracking platform.

The KeepTruckin fleet management solution helps fleets of all types track vehicles with real-time GPS, automate operations, simplify compliance, and protect their business with dashcams—all in one place.

Read more about KeepTruckin



Manage your fleet from anywhere

All-in-one fleet management software.

Read more about Fleetio



No-code application development platform & online database

Streamline processes and data used across your fleet teams in an agile platform to reduce equipment spend and increase fleet efficiency. Provide visibility and accessibility to a single source of truth across fleet trends, spend, and status from the office or the field, and minimize miscommunication

Read more about Quickbase

Rhino Fleet Tracking


Fleet & GPS tracking system

Rhino Fleet Tracking is a vehicle fleet tracking service with integrated GPS Google Maps tracking, route management tools, after hours alerts and reporting

Read more about Rhino Fleet Tracking



Real-time GPS vehicle, fleet and asset tracking

Clients can manage and optimize their fleet in real-time with custom reports and alerts that allow users to track and manage maintenance schedules, rate and monitor driver performance, and more.

Read more about Linxup

Driveroo Fleet


Fleet management & maintenance solution

Driveroo Fleet is a cloud-based solution designed to help businesses in transport, vehicle rental & construction industries automate the entire maintenance lifecycle through analysis & vehicle movement control. Its digital DVIR tool provides fleet imagery to locate assets across multiple job sites.

Read more about Driveroo Fleet



Last-mile delivery management software

Onfleet makes it easy for businesses to efficiently manage their last mile delivery operations, with intuitive driver apps and a powerful dashboard & API.

Read more about Onfleet

Veturilo Fleet Management


Fleet management with GPS tracking

As a cloud-based, SaaS, Vehicle and Fleet Management platform, Veturilo is best suited to manage and monitor your fleet of vehicles, ranging from a handful to a fleet of several tens of vehicles.

Read more about Veturilo Fleet Management



Fleet management with ELD, compliance, tax & safety tools

Easy, Accurate, Reliable fleet management. User-friendly reports help improve productivity across the business by reducing costs and downtime.

Read more about EROAD



Cloud Based Trucking and Fleet Management Software (TMS)

HorizonGo is a cloud-based Transportation Management System that empowers your fleet to remain connected at any time, any place, with any device.

Read more about HorizonGo

Azuga Fleet


Good for Drivers. Great for Business

Azuga combines GPS tracking, diagnostics, and driver rewards to boost safety, accountability, and efficiency at every turn.

Read more about Azuga Fleet



#1 Automatic Business Mileage Tracker & Expense Log Software

#1 Rated Fleet Management Software. Automatically track mileage & expenses for reimbursement.

Read more about Everlance

Fleet Complete


GPS fleet, asset and workforce management platform

Fleet Complete is a cloud-based IoT tracking and management system with solutions for fleet and asset tracking, workforce management, video telematics, ELD compliance, DVIR, and integrations with many industry platforms, like TMW TruckMate, Trux Waste Management Business Solutions, Route4Me & more .

Read more about Fleet Complete



Route & scheduling optimization for every service industry

OptimoRoute is a scalable, cloud-based route and schedule optimization solution for companies deploying delivery drivers and field service technicians

Read more about OptimoRoute



Full Suite of Integrated Business Apps

Manage your vehicles, contracts, costs, insurances and assignments with Odoo Fleet.

Read more about Odoo

TripLog Mileage Tracker


Mileage tracking & expense reimbursement

TripLog is a mileage & expense tracking solution with automatic GPS mileage capture, live fleet location tracking, expense reimbursement, approval control, & more. The enterprise solution is designed to streamline employee expense reporting, produce accurate driver logs & track fleets automatically.

Read more about TripLog Mileage Tracker



Production planning and field asset management solution

REDLIST is a cloud-based CMMS, production planning and asset management solution for small to large firms, which helps track and manage assets through custom forms, maintenance and production tools. Features include smart inspections, forecasting, safety management, planning, and data analysis.

Read more about REDLIST

Dispatch Science


Artificial intelligence for your unfair advantage

Dispatch Science is a disruptive Delivery Management System for shippers, transporters, and couriers. Dispatch Science simplifies and automates your dispatching, routing and live tracking. It comes with a comprehensive driver app, a client self-service web portal, advanced reporting, and accounting.

Read more about Dispatch Science

Dossier Fleet Maintenance


Fleet management software for transportation industry

Dossier Fleet Management software helps surface transportation managers to control and manage vehicle fleets and other assets

Read more about Dossier Fleet Maintenance

SOAR Solutions


EHS and compliance tools for fleets, equipment and drivers

SOAR Solutions offers a single web-based suite of safety software for operations and transport fleet management, fully customizable to compliance requirements

Read more about SOAR Solutions



Fleet management solution for trucking businesses

Switchboard is a cloud-based transportation management solution that helps trucking businesses streamline fleet and logistics operations. The platform enables users to maintain service logs with drivers’ working hours and change duty status to on-duty, driving, sleeper berth, or off-duty.

Read more about Switchboard

Constellation TMS


Multi-modal transportation management & services

Constellation TMS is a multi-modal transportation management platform that provides shippers with the technology to rate, tender, and track shipments, and more

Read more about Constellation TMS

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Buyers Guide

Fleet Management

Fleet management software helps businesses dispatch and track their vehicles from anywhere. To further ease operations, some software vendors also offer fuel management, inventory tracking and maintenance, and employee management capabilities. This type of software improves operational efficiency by automating processes and notifications, and helps with compliance and documentation by storing relevant data.

Here's what we'll cover in this buyers guide:

What is fleet management software?

Fleet management software helps users track, coordinate, and manage work vehicles, assets, and inventory, and it helps to optimize delivery routes and schedules. As customer service becomes more important, fleet management software can improve the efficiency of your business operation's on-time delivery as well as provide operational insights.

What are the types of fleet management software?

The fleet management software market is quite segmented, with many companies offering solutions tailored to different fleet sizes, industries, and geographies. However, there are two primary distinctions for fleet management software:

  • Type of telematics systems

  • Frequency of GPS data collection/transfer


Telematics systems, which enable the use of GPS, are an essential component of fleet management software. Telematics enable asset and vehicle tracking, as well as routing functionalities, but the delivery methods for these systems vary.

  • OEM-embedded telematics systems: Original equipment manufacturers (OEMs) install onboard computers, or fleetboxes, in their vehicles during manufacturing. These systems can track engine diagnostics and are customizable. The benefit of these systems is that they come with the vehicle you purchase, often already installed. However, unless you are purchasing an entire fleet at once, the solution could not be immediately applied to your existing fleet.

  • Aftermarket-installed telematics systems: These systems vary from onboard computers to plug-in devices. The benefit of these solutions is that they can be installed on almost any vehicle, allowing for the application of a single solution to your entire fleet.

  • Portable telematics systems: Portable telematics systems include portable navigation devices, tablets, and smartphones. These solutions connect to a network to transmit data and are easy to install.


There are two main types of GPS: passive and active (or real-time).

  • Passive: Passive solutions gather and store data on a device. The data can be retrieved once the vehicle arrives at the office or has access to a wireless network. This solution can be inexpensive as it only requires the purchase of the telematics device.

  • Active: Data is gathered and transmitted in real time. This type of GPS uses satellite and cellular networks to send the data to your computer. The cost can be higher as you may need to purchase both a device and access to a network connection. Real-time data might be necessary for a delivery company, for example, but not as important for a construction fleet.

Key question to ask your vendor before you buy: Does your software require hardware? If so, what is its cost and installation process?

What are the deployment options for fleet management software?

Deployment options are an important consideration when selecting fleet management software. This decision will hinge on data, security, and talent needs. GetApp exclusively features SaaS solutions as they better cater to the needs of small and midsize businesses.

On premise

With on-premise systems, you can expect:

  • Upfront investment; minimized monthly expenses

  • Control of data storage and security

  • Allows for many integrations, and has fewer data structure limitations


SaaS fleet management solutions increasingly cover a larger share of the market. Some of their benefits include:

  • Inexpensive, often pay as you go

  • Faster on-boarding

  • More reliability

  • Storage space not a concern

  • More frequent updates

Key question to ask your vendor before you buy: How quickly is system data updated, and how easily can data be shared with remote team members?

What are some common features of fleet management software?

Fleet management solutions have two main components: a GPS-enabled device and software. The software component processes the location data the GPS-enabled device collects to offer insights into fuel consumption, routing, and mile tracking. Many solutions go a step further to help you manage your fleet by tracking maintenance and managing employee information. 

The most common fleet management software features are:

Dispatch management: Allows operators to send personnel and resources to a site as needed. This feature helps operators choose the best vehicle for the job and notify drivers of their assignments.


Dispatch functionality with GPS Insight

GPS tracking: With the help of a GPS tracking device, this feature allows you to view team, job, equipment, and vehicle locations on a map. Knowing where your fleet is at any given time can help you better track job progress and plan your next assignment. 

tomtom gps

GPS tracking with TomTom

Routing: This feature is essential to making sure your vehicle knows where to go and how to get there. It provides drivers with directions and plans the day's work to optimize employee scheduling.

tenna routing

Routing functionality with Tenna

Maintenance management: Enables you to assess and plan maintenance operations and updates to ensure longevity of physical assets. This feature can schedule maintenance ahead of time, track inspection history, and send reminders, all while reducing paperwork.

GPStrackit assetmgmt

Status of vehicle maintenance in Fleet Manager

Employee management: Helps you track employee schedules, availability, and performance. This feature will enable you to manage time cards and track metrics such as miles driven and time per trip.

timecar clearpath

Employee timecard with Clearpath GPS

Fuel management: Allows you to track, manage, control, and monitor fuel consumption and stock. Monitoring fuel usage will help you see how it impacts your operating costs, and how you can optimize usage to reduce this expense.


Mobile fuel entry with Fleetio

Mile tracking: Logs miles driven for tax deduction or reimbursement purposes. This information will help you track asset usage, and will often include additional trip details such as idle time, stops, and speed.


Trip Log, including tracked miles with Azuga

Key question to ask your vendor before you buy: What features does your software specifically have for small to mid-sized businesses?

What are some important fleet management software integrations?

Ensuring that your fleet management software can be integrated with existing software and databases is essential to making the most of your resources. These are some of the most important integrations to consider:

  • Fuel systems; fuel cards: Track and analyze fuel usage, improve fuel efficiency, and offer an easy payment method.

  • Asset management: Track and predict asset maintenance needs; track assets and warranties.

  • GPS and telematics: Enables connection to telematics systems, including hardware and additional tracking and routing optimization applications.

Key question to ask your vendor before you buy: Does your software pull data from other applications, and does it allow me to see my data all in one place?

What are my options for advanced fleet management software configuration?

While fleet management software solutions have certain features in common, every vendor will have slightly different functionalities to offer. Aside from the core features for this type of software, advanced configurations have the potential to take your business a bit further—you can be on top of the latest technology and ensure your software does more for your business.

Depending on your business's needs, these are the configurations you should consider:

  • ELD: Legislative mandate requires trucking companies to maintain electronic logs of their drivers' trips. Many fleet management vendors offer FMCSA approved ELDs and hours of service tracking capabilities.

  • Data security: Keep your assets and drivers secure by protecting against data breaches.

  • Route history: Track past routes to better plan and optimize repeat trips.

  • Incident reporting: Report and update incidents that occur on a job or site.

  • Work order management: Create work orders and track their status to completion

  • Inventory management: Track and manage the quantity of resources on hand to maintain proper supply

  • Tire management: Track vehicle tires to result in better cost-per-mile output.

  • Inspection management: Track, manage, control, and monitor worksite inspections to remain compliant with industry standards.

Key question to ask your vendor before you buy: How does your software cater to your needs? Are your software offerings scalable?

What does the future hold for fleet management software? It's not easy to remain current with all new technology, but these are some of the trends to look out for:

Cloud: Cloud deployments are becoming increasingly more common. The low cost of implementation, scalability, and high degree of connectivity with other platforms and systems makes this a popular deployment model that is expected to continue to grow.

Real-time visibility platforms: As customer experience expectations grow, so does the demand for real-time visibility of loads in transit. Real-time visibility means increased transparency, providing users with more current information.

Artificial intelligence: Some vendors are incorporating AI to optimize scheduling and routing to improve efficiency and better deal with driver shortages, reduced capacity, and traffic.

Key question to ask your vendor before you buy: Does your business plan to add new features in the next 12 months? What technologies are you thinking of incorporating in the next few years?

Back to Fleet Management Software directory

Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.

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