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Fleet Management Software

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Samsara logo

Samsara

4.2
(233)

All-in-one fleet operations management platform

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Samsara is a fleet operations management platform which helps various industries including transportation, logistics & construction streamline fleet operations with features like GPS fleet tracking, ELD compliance, routing & dispatch, documents, reporting & alerts, & more

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Netradyne logo

Netradyne

4.4
(27)

Revolutionizing fleet safety with AI and positive coaching.

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Driveri is the most advanced fleet camera system. Identify up to 7x more risk & fully-automate driver coaching with cutting-edge AI.

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ClearPathGPS logo

ClearPathGPS

4.9
(117)

Business without blindspots.

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GPS tracking for fleets of vehicles, equipment, and assets. Easy-to-use web & mobile apps with real-time updates. Flexible contract terms starting at $20/month. 5-star rated, US-based service & support. Fully integrated dash cams are available.

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Whip Around logo

Whip Around

4.8
(446)

We keep the world’s fleets moving.

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Whip Around is an intuitive and easy to use inspections and maintenance tool enabling users to more effectively and efficiently complete vehicle and asset inspections.

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AUTOsist logo

AUTOsist

4.7
(118)

Mobile fleet tracking, management & maintenance software

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AUTOsist is a mobile fleet tracking & maintenance software which enables fleet management companies to track fuel & maintenance records simply & effectively

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SM2 logo

SM2

(0)

Locate, Maintain, and Secure Your Fleet & Fuel

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GPS tracking, fuel management, preventive maintenance, and access control: SM2's unique mix of software and hardware does it all seamlessly.

And with live support over the phone with a trained Coencorp technician, you get top level service on all fronts.

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Fleetio logo

Fleetio

4.8
(173)

Manage your fleet from anywhere

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All-in-one fleet management software.

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Motive logo

Motive

4.5
(1.1K)

The modern fleet management & GPS tracking platform.

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The Motive fleet management solution helps fleets of all types track vehicles with real-time GPS, automate operations, simplify compliance, and protect their business with dashcams—all in one place.

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Azuga Fleet logo

Azuga Fleet

4.1
(157)

Good for Drivers. Great for Business

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Azuga combines GPS tracking, diagnostics, and driver rewards to boost safety, accountability, and efficiency at every turn.

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Rhino Fleet Tracking logo

Rhino Fleet Tracking

4.6
(59)

Fleet & GPS tracking system

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Rhino Fleet Tracking is a vehicle fleet tracking service with integrated GPS Google Maps tracking, route management tools, after hours alerts and reporting

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Linxup logo

Linxup

4.0
(59)

Real-time GPS vehicle, fleet and asset tracking

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Clients can manage and optimize their fleet in real-time with custom reports and alerts that allow users to track and manage maintenance schedules, rate and monitor driver performance, and more.

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Driveroo Fleet logo

Driveroo Fleet

(0)

Fleet management & maintenance solution

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Driveroo Fleet is a cloud-based solution designed to help businesses in transport, vehicle rental & construction industries automate the entire maintenance lifecycle through analysis & vehicle movement control. Its digital DVIR tool provides fleet imagery to locate assets across multiple job sites.

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Blue Eye logo

Blue Eye

4.6
(11)

Maintenance & Operation Software Solution

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The MRX Systems software solution is a fully-integrated digital platform enabling aviation
professionals to access real-time data and take control over their fleet and their operations.

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Fleet Mobility logo

Fleet Mobility

3.9
(20)

Fleet management software for small and midsize businesses

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Fleet Mobility is a GPS tracking software designed to help businesses with end-to-end vehicle tracking and fleet performance monitoring The platform enables managers to track loads, optimize routes, and receive estimated time of arrival (ETA) information using GPS.

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FleetCommander logo

FleetCommander

4.8
(31)

Online automated motorpool and fleet management solution

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Powerful fleet management solution for large-scale fleets to automate Motor Pools, Maintenance, Key Mgmt, Fuel Costs, GPS, & more.

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EROAD logo

EROAD

4.5
(100)

Fleet management with ELD, compliance, tax & safety tools

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Easy, Accurate, Reliable fleet management. User-friendly reports help improve productivity across the business by reducing costs and downtime.

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Onfleet logo

Onfleet

4.7
(81)

Last-mile delivery management software

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Onfleet makes it easy for businesses to efficiently manage their last mile delivery operations, with intuitive driver apps and a powerful dashboard & API.

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Odoo  logo

Odoo

4.1
(449)

Full Suite of Integrated Business Apps

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Manage your vehicles, contracts, costs, insurances and assignments with Odoo Fleet.

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Force by Mojio logo

Force by Mojio

4.6
(42)

Simpler, more affordable GPS tracking for small businesses

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Force by Mojio was built from the ground up with the business owners in mind. It has all the critical features, with no unnecessary complexity. With updates every 10 seconds or less, Force by Mojio offers a true real-time vehicle tracking experience. A highlight feature is RoadScore, which lets managers see exactly how safely each driver has been driving with an easy-to-understand score out of 100.

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Dossier Fleet Maintenance logo

Dossier Fleet Maintenance

4.7
(24)

Fleet management software for transportation industry

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Dossier Fleet Management software helps surface transportation managers to control and manage vehicle fleets and other assets

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Momentum IoT logo

Momentum IoT

4.9
(12)

GPS telematics tracking solution for fleet managers

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Momentum IoT is a GPS telematics tracking solution designed to help businesses automate processes for live vehicle tracking to provide location visibility. Users can locate trucks from multiple devices using pins to map trip deviations from trips and track the distance from job sites.

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allGeo logo

allGeo

4.0
(25)

Automate. Innovate. Field Service.

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A 360-degree cloud-based platform with Industry-specific solutions that helps our customers automate their field service operations.

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TripLog Mileage Tracker logo

TripLog Mileage Tracker

4.1
(72)

Mileage tracking & expense reimbursement

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TripLog is a mileage & expense tracking solution with automatic GPS mileage capture, live fleet location tracking, expense reimbursement, approval control, & more. The enterprise solution is designed to streamline employee expense reporting, produce accurate driver logs & track fleets automatically.

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Manage Petro logo

Manage Petro

4.7
(3)

On-site Fuel & Fluids Delivery Management Back-office

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Manage Petro is a fuel & propane delivery management software which enables fuel delivery companies to manage dispatching, drivers, deliveries, accounting with auto-dispatching, auto-invoicing, fleet monitoring, inventory management, fuel forecasting technology, document management, and more

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SOAR Solutions logo

SOAR Solutions

(0)

EHS and compliance tools for fleets, equipment and drivers

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SOAR Solutions offers a single web-based suite of safety software for operations and transport fleet management, fully customizable to compliance requirements

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Here's what we'll cover:

Buyers Guide

Fleet Management

Fleet management software helps businesses dispatch and track their vehicles from anywhere. To further ease operations, some software vendors also offer fuel management, inventory tracking and maintenance, and employee management capabilities. This type of software improves operational efficiency by automating processes and notifications, and helps with compliance and documentation by storing relevant data.

Here's what we'll cover in this buyers guide:

What is fleet management software?

Fleet management software helps users track, coordinate, and manage work vehicles, assets, and inventory, and it helps to optimize delivery routes and schedules. As customer service becomes more important, fleet management software can improve the efficiency of your business operation's on-time delivery as well as provide operational insights.

What are the types of fleet management software?

The fleet management software market is quite segmented, with many companies offering solutions tailored to different fleet sizes, industries, and geographies. However, there are two primary distinctions for fleet management software:

  • Type of telematics systems

  • Frequency of GPS data collection/transfer

Telematics

Telematics systems, which enable the use of GPS, are an essential component of fleet management software. Telematics enable asset and vehicle tracking, as well as routing functionalities, but the delivery methods for these systems vary.

  • OEM-embedded telematics systems: Original equipment manufacturers (OEMs) install onboard computers, or fleetboxes, in their vehicles during manufacturing. These systems can track engine diagnostics and are customizable. The benefit of these systems is that they come with the vehicle you purchase, often already installed. However, unless you are purchasing an entire fleet at once, the solution could not be immediately applied to your existing fleet.

  • Aftermarket-installed telematics systems: These systems vary from onboard computers to plug-in devices. The benefit of these solutions is that they can be installed on almost any vehicle, allowing for the application of a single solution to your entire fleet.

  • Portable telematics systems: Portable telematics systems include portable navigation devices, tablets, and smartphones. These solutions connect to a network to transmit data and are easy to install.

GPS

There are two main types of GPS: passive and active (or real-time).

  • Passive: Passive solutions gather and store data on a device. The data can be retrieved once the vehicle arrives at the office or has access to a wireless network. This solution can be inexpensive as it only requires the purchase of the telematics device.

  • Active: Data is gathered and transmitted in real time. This type of GPS uses satellite and cellular networks to send the data to your computer. The cost can be higher as you may need to purchase both a device and access to a network connection. Real-time data might be necessary for a delivery company, for example, but not as important for a construction fleet.

Key question to ask your vendor before you buy: Does your software require hardware? If so, what is its cost and installation process?

What are the deployment options for fleet management software?

Deployment options are an important consideration when selecting fleet management software. This decision will hinge on data, security, and talent needs. GetApp exclusively features SaaS solutions as they better cater to the needs of small and midsize businesses.

On premise

With on-premise systems, you can expect:

  • Upfront investment; minimized monthly expenses

  • Control of data storage and security

  • Allows for many integrations, and has fewer data structure limitations

Cloud

SaaS fleet management solutions increasingly cover a larger share of the market. Some of their benefits include:

  • Inexpensive, often pay as you go

  • Faster on-boarding

  • More reliability

  • Storage space not a concern

  • More frequent updates

Key question to ask your vendor before you buy: How quickly is system data updated, and how easily can data be shared with remote team members?

What are some common features of fleet management software?

Fleet management solutions have two main components: a GPS-enabled device and software. The software component processes the location data the GPS-enabled device collects to offer insights into fuel consumption, routing, and mile tracking. Many solutions go a step further to help you manage your fleet by tracking maintenance and managing employee information. 

The most common fleet management software features are:

Dispatch management: Allows operators to send personnel and resources to a site as needed. This feature helps operators choose the best vehicle for the job and notify drivers of their assignments.

2

Dispatch functionality with GPS Insight

GPS tracking: With the help of a GPS tracking device, this feature allows you to view team, job, equipment, and vehicle locations on a map. Knowing where your fleet is at any given time can help you better track job progress and plan your next assignment. 

tomtom gps

GPS tracking with TomTom

Routing: This feature is essential to making sure your vehicle knows where to go and how to get there. It provides drivers with directions and plans the day's work to optimize employee scheduling.

tenna routing

Routing functionality with Tenna

Maintenance management: Enables you to assess and plan maintenance operations and updates to ensure longevity of physical assets. This feature can schedule maintenance ahead of time, track inspection history, and send reminders, all while reducing paperwork.

GPStrackit assetmgmt

Status of vehicle maintenance in Fleet Manager

Employee management: Helps you track employee schedules, availability, and performance. This feature will enable you to manage time cards and track metrics such as miles driven and time per trip.

timecar clearpath

Employee timecard with Clearpath GPS

Fuel management: Allows you to track, manage, control, and monitor fuel consumption and stock. Monitoring fuel usage will help you see how it impacts your operating costs, and how you can optimize usage to reduce this expense.

1

Mobile fuel entry with Fleetio

Mile tracking: Logs miles driven for tax deduction or reimbursement purposes. This information will help you track asset usage, and will often include additional trip details such as idle time, stops, and speed.

3

Trip Log, including tracked miles with Azuga

Key question to ask your vendor before you buy: What features does your software specifically have for small to mid-sized businesses?

What are some important fleet management software integrations?

Ensuring that your fleet management software can be integrated with existing software and databases is essential to making the most of your resources. These are some of the most important integrations to consider:

  • Fuel systems; fuel cards: Track and analyze fuel usage, improve fuel efficiency, and offer an easy payment method.

  • Asset management: Track and predict asset maintenance needs; track assets and warranties.

  • GPS and telematics: Enables connection to telematics systems, including hardware and additional tracking and routing optimization applications.

Key question to ask your vendor before you buy: Does your software pull data from other applications, and does it allow me to see my data all in one place?

What are my options for advanced fleet management software configuration?

While fleet management software solutions have certain features in common, every vendor will have slightly different functionalities to offer. Aside from the core features for this type of software, advanced configurations have the potential to take your business a bit further—you can be on top of the latest technology and ensure your software does more for your business.

Depending on your business's needs, these are the configurations you should consider:

  • ELD: Legislative mandate requires trucking companies to maintain electronic logs of their drivers' trips. Many fleet management vendors offer FMCSA approved ELDs and hours of service tracking capabilities.

  • Data security: Keep your assets and drivers secure by protecting against data breaches.

  • Route history: Track past routes to better plan and optimize repeat trips.

  • Incident reporting: Report and update incidents that occur on a job or site.

  • Work order management: Create work orders and track their status to completion

  • Inventory management: Track and manage the quantity of resources on hand to maintain proper supply

  • Tire management: Track vehicle tires to result in better cost-per-mile output.

  • Inspection management: Track, manage, control, and monitor worksite inspections to remain compliant with industry standards.

Key question to ask your vendor before you buy: How does your software cater to your needs? Are your software offerings scalable?

What does the future hold for fleet management software? It's not easy to remain current with all new technology, but these are some of the trends to look out for:

Cloud: Cloud deployments are becoming increasingly more common. The low cost of implementation, scalability, and high degree of connectivity with other platforms and systems makes this a popular deployment model that is expected to continue to grow.

Real-time visibility platforms: As customer experience expectations grow, so does the demand for real-time visibility of loads in transit. Real-time visibility means increased transparency, providing users with more current information.

Artificial intelligence: Some vendors are incorporating AI to optimize scheduling and routing to improve efficiency and better deal with driver shortages, reduced capacity, and traffic.

Key question to ask your vendor before you buy: Does your business plan to add new features in the next 12 months? What technologies are you thinking of incorporating in the next few years?


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Note: The applications selected in this article are examples to show a feature in context and are not intended as endorsements or recommendations. They have been obtained from sources believed to be reliable at the time of publication.