Rotahr - 2026 Pricing, Features, Reviews & Alternatives

Scheduling and labour cost. Drag-and-drop rota with wage cost recalculating per change against budget, availability and approved time off in the same view, manager-routed swap requests, publish-to-phone, late and no-show alerts.

Time, attendance, payroll. Phone clock in and out, rostered versus actual hours side by side, working-time break entitlement tracking, tips and tronc distribution, CSV export for your payroll provider.

Reservations and guests. Visual floor plan with per-table shape, capacity and position, live status by date, click a free table to open a pre-assigned booking, public booking page, guest profiles built from reservation history with visit counts and no-show tracking.

Food safety. Temperature checks against your own named equipment, cooking and cooling logs with thresholds and automatic use-by dates, editable opening, closing and cleaning checklists, scheduled reminders that repeat until a check is logged, one-click inspection pack for print or PDF.

Stock, costing, purchasing, bookkeeping. Photograph a delivery note and AI extraction populates stock, expenses and the HACCP delivery check in one pass. Recipe costs recalculate from last landed price, so margin per dish stays live. Supplier order lists move draft to sent to received. Upload a supplier statement for automatic reconciliation against orders with discrepancies flagged. Receipt capture feeds P&L, tax summary and accountant CSV export.

Specs. Next.js and React front end, PostgreSQL with Prisma, hosted on Vercel with a managed Postgres cluster. Responsive browser app plus native iOS and Android apps. Web push and mobile push for published rotas, shift changes, messages and due checks. EUR, GBP, USD, CAD and AUD with tax labels matching your jurisdiction. Multi-venue under one account.

Integrations. Google sign-in via OAuth. Gmail connection so booking enquiries land in an assisted inbox. Square and Lightspeed POS sales sync via OAuth, tokens encrypted at rest. Transactional email. CSV in and out across payroll, expenses, orders and guests. Subscription billing runs through a merchant of record, so no card data reaches Rotahr.

Security. Every record query is scoped to your business ID server side, not filtered in the client. Three roles: staff, manager, admin. Passwords hashed with bcrypt, JWT sessions expiring after eight hours, rate-limited auth endpoints, OAuth tokens encrypted with AES-256-GCM. TLS in transit, encrypted at rest. Soft delete on financial records, guest data anonymisation on request, scheduled purge of stored receipt images. Privacy programme covers GDPR, UK GDPR, CCPA and CPRA, PIPEDA and the Australian Privacy Act.

Not included. No point of sale, no customer payment processing, no table-side ordering, no course or training content. Rotahr runs alongside your till.

First month free, no card required. Support comes from the founder directly.