WagePilot - 2026 Pricing, Features, Reviews & Alternatives

WagePilot is a cloud-based staff scheduling, clock-in, and labour-cost management platform built for small UK businesses across hospitality, care, security, manufacturing, and holiday lets. Available on web, iOS, and Android, it covers the full shift lifecycle: building and publishing rotas, tracking attendance via geofenced GPS clock-in with QR fallback, monitoring live labour costs, and exporting approved timesheets directly to payroll. The rota builder flags conflicts and holiday clashes before they are published, and completed rotas can be copied from the previous week and adjusted, reducing repetitive scheduling work. Staff receive rota updates instantly on their phones and can view a live earnings gauge as their shift progresses.

WagePilot gives business owners a real-time labour-cost board showing who is currently on site and what each shift is costing as it happens. Holiday requests, balances, and accrual are managed within the platform, and all timesheet approvals are fully audited. Approved hours export to CSV for use with existing payroll processes, removing the need for manual data re-entry or a separate payroll bureau. The platform is compliant with UK GDPR and Working Time Regulations.

Pricing is flat per site with no per-head fees, starting from 29 GBP per month. A free plan covers one site of up to five staff with no payment card required, making WagePilot accessible to the smallest operations without upfront commitment.