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Asana vs Knowify Comparison (2026)
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Good recommendations?
Overview
Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.
For HVAC commercial subs looking to run a more productive business. Seamless job management with invoicing, job costing, and more.
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
- Platforms supported
- Web-based
- iPhone app
- Android app
- Windows Phone app
- Typical customers
- Freelancers
- Small businesses
- Mid size businesses
- Large enterprises
- Customer support
- Phone
- Online
- Knowledge base
- Video tutorials
Video & Screenshots
Pricing
User reviews
4.5
13.7K
5
4
3
2
1
8.1K
4.4K
920
131
102
- Value for money
- Ease of use
- Features
- Customer support
77%
would recommend this app4.5
110
5
4
3
2
1
67
34
9
0
0
- Value for money
- Ease of use
- Features
- Customer support
76%
would recommend this appPros
“It also offers project analytics tools which provides us insightful project reports allowing us to always stay up to speed with our performance in project management.”
PH
Paul H.
Creative Director
“The platform offers strong features for task tracking, clear organizational management, and helpful reporting tools that provide visibility into team progress and deadlines.”
Estela G.
HR Assistant
“I like that it offers multiple project views like lists, boards, timelines, and calendars, which makes it flexible for different types of workflows and teams.”
Gabby W.
Founder
Pros
“ie. if we have Electrical Rough in and Schedule Electrician A and we also have phase Electrical Top out it will not automatically pull the electrician into that phase meaning there is a lot of time input to make sure the schedules are correct. ]”
TC
Taylor C.
Managing Partner
“It keeps all document numbers in order, helped with professionalism and allowed us to spend more time bidding jobs instead of on spreadsheets.”
EK
Erica K.
Chief of Admin
“The resource board is a little complicated since our project have mutliple phases that the subcontractors are responsible for and when scheduled on one item they do not go over into other phases.”
TC
Taylor C.
Managing Partner
Cons
“The mobile app is extremely slow when attachments are large and basically unusable when you are trying to view both completed and active tasks simultaneously due to the filter settings. When I utilize the planning tool it creates duplicate tasks if I attempt to enter hours manually which then makes the entire list look like chaos and I have to go back and correct it.”
TK
Tatsiana K.
Manager
“Also, the transition between the list view and the timeline view can sometimes feel a bit clunky if you’re managing massive, multi-phase projects with tons of dependencies.”
KH
Kira H.
Project manager
“Similar to other tools like Asana that I have used-- I think Asana has too much capability-- they try to be flexible to cater to as many differetn workflows as possible, but instead, they confuse their customer base on how the product is intended to be used.”
Tyra O.
People Operations Specialist II
Cons
“The inability to have multiple templates for proposals and also not being able to edit or change the proposal template without contacting knowify's it team.”
MS
Marie S.
Business Manager
“The bill approval integration with QB is annoying. When the bill is input into knowify it only allows the option to sync with QB or not PRIOR to the approval or rejection.”
TC
Taylor C.
Managing Partner
“The submittal process is not ideal, the flow is difficult to manage and it is lacking some functionality that would be nice to help manage the submittal process.”
GL
Geni L.
Business Manager
- Vendor responds to reviews
- Last reviewa day ago
- Vendor responds to reviews
- Last reviewa month ago
Key features
- Total features180
- @mentions
- AI Copilot
- API
- Access Controls/Permissions
- Accounting
- Accounting Integration
- Accounts Payable
- Accounts Receivable
- Action Item Tracking
- Activity Dashboard
- Activity Tracking
- Activity/News Feed
- Ad hoc Reporting
- Agenda Management
- Agile Methodologies
- Alerts/Notifications
- Approval Process Control
- Approval Workflow
- Archiving & Retention
- Assignment Management
- Attendance Tracking
- Audit Trail
- Automated Scheduling
- Backlog Management
- Bar Chart
- Bid Management
- Billing & Invoicing
- Bills of Material
- Blogs
- Brainstorming
- Budget Control
- Budget Management
- Budget Tracking
- Budgeting/Forecasting
- Bug Tracking
- Bug/Issue Capture
- Business Process Automation
- Business Process Control
- CRM
- Calendar Management
- Calendar Sync
- Calendar/Reminder System
- Campaign Analytics
- Campaign Management
- Campaign Planning
- Campaign Scheduling
- Capacity Management
- Catalog Management
- Change Management
- Change Order Management
- Channel Management
- Charting
- Chat/Messaging
- Client Management
- Client Portal
- Client Tracking
- Collaboration Tools
- Color Codes/Icons
- Commenting/Notes
- Commercial
- Communication Management
- Compliance Management
- Compliance Tracking
- Configurable Workflow
- Construction Breakdowns
- Contact Management
- Content Creation
- Content Management
- Contract/License Management
- Contractor Database
- Contractor Management
- Cost Database
- Cost Estimating
- Cost Tracking
- Cost-to-Completion Tracking
- Customer Database
- Customer Management
- Customer Portal
- Customizable Branding
- Customizable Dashboard
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Dashboard
- Dashboard Creation
- Data Connectors
- Data Import/Export
- Data Security
- Data Tabulation
- Data Visualization
- Deadline Management
- Dependency Tracking
- Digital Asset Management
- Discussions/Forums
- Dispatch Management
- Display Ad Management
- Document Management
- Document Storage
- Drag & Drop
- Due Date Tracking
- Electrical Estimating
- Electronic Forms
- Electronic Payments
- Electronic Signature
- Email Management
- Email Marketing
- Email Reminders
- Email-to-Task Conversion
- Employee Activity Monitoring
- Employee Database
- Employee Directory
- Employee Management
- Employee Onboarding
- Employee Scheduling
- Equipment Tracking
- Estimating
- Event Triggered Actions
- Expense Tracking
- Feedback Management
- File Management
- File Sharing
- File Storage
- File Transfer
- Filtering
- Financial Management
- For AEC Industry
- For Commercial and/or Industrial Electrical Contractors
- For IT Project Management
- For Plumbing Industry
- For Residential
- For Sales Teams/Organizations
- Forecasting
- Forms Automation
- Forms Creation & Design
- Forms Management
- GPS
- Gantt/Timeline View
- Generative AI
- Goal Management
- Goal Setting/Tracking
- Graphical Workflow Editor
- Guest Access
- Historical Database
- Idea Management
- Idea Ranking
- Ideation
- Incident Reporting
- Innovation Management
- Integrated Business Operations
- Inventory Management
- Invoice Management
- Issue Management
- Issue Tracking
- Job Costing
- Job Management
- Job Scheduling
- Job Tracking
- KPI Monitoring
- Kanban Board
- Knowledge Base Management
- Knowledge Management
- Labor Cost Reporting
- Labor Forecasting
- Lead Management
- Live Chat
- Location Tracking
- Machine Learning
- Maintenance Scheduling
- Marketing Automation
- Marketing Calendar
- Materials Management
- Media Planning
- Meeting Management
- Meeting Notes
- Meeting Preparation Tools
- Messaging
- Milestone Tracking
- Mobile Access
- Mobile App
- Mobile Signature Capture
- Monitoring
- Multi-Campaign
- Multi-Channel Marketing
- Multi-board
- Multiple Projects
- Natural Language Processing
- Negative Feedback Management
- No-Code
- Notes Management
- Office Suite
- Offline Access
- Orientation Workflow Management
- Overrun Reporting
- Payment Processing
- Percent-Complete Tracking
- Performance Review Management
- Permit Management
- Personalization
- Planning Tools
- Plumbing Estimating
- Polls/Voting
- Portfolio Management
- Presentation Tools
- Price/Margin Management
- Pricing Management
- Pricing and Cost Calculations
- Prioritization
- Private Dashboards
- Process Change Tracking
- Process Modeling & Designing
- Product Lifecycle Management
- Product Roadmapping
- Production Cost Tracking
- Productivity Tools
- Progress Reports
- Progress Tracking
- Project Accounting
- Project Billing
- Project Estimating
- Project Management
- Project Planning
- Project Planning/Scheduling
- Project Scheduling
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Proposal Generation
- Proposal Management
- Public Dashboards
- Purchase Order Management
- Qualification Tracking
- QuickBooks Integration
- Quotes/Estimates
- RFI & Submittals
- Real Time Editing
- Real-Time Analytics
- Real-Time Chat
- Real-Time Data
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Recording
- Recurring Tasks
- Release Planning
- Reminders
- Remote Access/Control
- Remote Support
- Reporting & Statistics
- Reporting/Analytics
- Reporting/Project Tracking
- Rescheduling
- Resource Management
- Sales Pipeline Management
- Scheduling
- Service History
- Staff Calendar
- Status Tracking
- Subcontractor Management
- Subcontractor Monitoring
- Supplier Management
- Task Management
- Task Progress Tracking
- Task Scheduling
- Team Collaboration
- Technician Management
- Third-Party Integrations
- Time & Expense Tracking
- Time Tracking
- Time Tracking by Project
- Timer
- Timesheet Management
- What-if Analysis
- Work Order Management
- Workflow Management
- Total features146
- @mentions
- AI Copilot
- API
- Access Controls/Permissions
- Accounting
- Accounting Integration
- Accounts Payable
- Accounts Receivable
- Action Item Tracking
- Activity Dashboard
- Activity Tracking
- Activity/News Feed
- Ad hoc Reporting
- Agenda Management
- Agile Methodologies
- Alerts/Notifications
- Approval Process Control
- Approval Workflow
- Archiving & Retention
- Assignment Management
- Attendance Tracking
- Audit Trail
- Automated Scheduling
- Backlog Management
- Bar Chart
- Bid Management
- Billing & Invoicing
- Bills of Material
- Blogs
- Brainstorming
- Budget Control
- Budget Management
- Budget Tracking
- Budgeting/Forecasting
- Bug Tracking
- Bug/Issue Capture
- Business Process Automation
- Business Process Control
- CRM
- Calendar Management
- Calendar Sync
- Calendar/Reminder System
- Campaign Analytics
- Campaign Management
- Campaign Planning
- Campaign Scheduling
- Capacity Management
- Catalog Management
- Change Management
- Change Order Management
- Channel Management
- Charting
- Chat/Messaging
- Client Management
- Client Portal
- Client Tracking
- Collaboration Tools
- Color Codes/Icons
- Commenting/Notes
- Commercial
- Communication Management
- Compliance Management
- Compliance Tracking
- Configurable Workflow
- Construction Breakdowns
- Contact Management
- Content Creation
- Content Management
- Contract/License Management
- Contractor Database
- Contractor Management
- Cost Database
- Cost Estimating
- Cost Tracking
- Cost-to-Completion Tracking
- Customer Database
- Customer Management
- Customer Portal
- Customizable Branding
- Customizable Dashboard
- Customizable Fields
- Customizable Forms
- Customizable Reports
- Customizable Templates
- Dashboard
- Dashboard Creation
- Data Connectors
- Data Import/Export
- Data Security
- Data Tabulation
- Data Visualization
- Deadline Management
- Dependency Tracking
- Digital Asset Management
- Discussions/Forums
- Dispatch Management
- Display Ad Management
- Document Management
- Document Storage
- Drag & Drop
- Due Date Tracking
- Electrical Estimating
- Electronic Forms
- Electronic Payments
- Electronic Signature
- Email Management
- Email Marketing
- Email Reminders
- Email-to-Task Conversion
- Employee Activity Monitoring
- Employee Database
- Employee Directory
- Employee Management
- Employee Onboarding
- Employee Scheduling
- Equipment Tracking
- Estimating
- Event Triggered Actions
- Expense Tracking
- Feedback Management
- File Management
- File Sharing
- File Storage
- File Transfer
- Filtering
- Financial Management
- For AEC Industry
- For Commercial and/or Industrial Electrical Contractors
- For IT Project Management
- For Plumbing Industry
- For Residential
- For Sales Teams/Organizations
- Forecasting
- Forms Automation
- Forms Creation & Design
- Forms Management
- GPS
- Gantt/Timeline View
- Generative AI
- Goal Management
- Goal Setting/Tracking
- Graphical Workflow Editor
- Guest Access
- Historical Database
- Idea Management
- Idea Ranking
- Ideation
- Incident Reporting
- Innovation Management
- Integrated Business Operations
- Inventory Management
- Invoice Management
- Issue Management
- Issue Tracking
- Job Costing
- Job Management
- Job Scheduling
- Job Tracking
- KPI Monitoring
- Kanban Board
- Knowledge Base Management
- Knowledge Management
- Labor Cost Reporting
- Labor Forecasting
- Lead Management
- Live Chat
- Location Tracking
- Machine Learning
- Maintenance Scheduling
- Marketing Automation
- Marketing Calendar
- Materials Management
- Media Planning
- Meeting Management
- Meeting Notes
- Meeting Preparation Tools
- Messaging
- Milestone Tracking
- Mobile Access
- Mobile App
- Mobile Signature Capture
- Monitoring
- Multi-Campaign
- Multi-Channel Marketing
- Multi-board
- Multiple Projects
- Natural Language Processing
- Negative Feedback Management
- No-Code
- Notes Management
- Office Suite
- Offline Access
- Orientation Workflow Management
- Overrun Reporting
- Payment Processing
- Percent-Complete Tracking
- Performance Review Management
- Permit Management
- Personalization
- Planning Tools
- Plumbing Estimating
- Polls/Voting
- Portfolio Management
- Presentation Tools
- Price/Margin Management
- Pricing Management
- Pricing and Cost Calculations
- Prioritization
- Private Dashboards
- Process Change Tracking
- Process Modeling & Designing
- Product Lifecycle Management
- Product Roadmapping
- Production Cost Tracking
- Productivity Tools
- Progress Reports
- Progress Tracking
- Project Accounting
- Project Billing
- Project Estimating
- Project Management
- Project Planning
- Project Planning/Scheduling
- Project Scheduling
- Project Templates
- Project Time Tracking
- Project Tracking
- Project Workflow
- Projections
- Proposal Generation
- Proposal Management
- Public Dashboards
- Purchase Order Management
- Qualification Tracking
- QuickBooks Integration
- Quotes/Estimates
- RFI & Submittals
- Real Time Editing
- Real-Time Analytics
- Real-Time Chat
- Real-Time Data
- Real-Time Notifications
- Real-Time Reporting
- Real-Time Updates
- Recording
- Recurring Tasks
- Release Planning
- Reminders
- Remote Access/Control
- Remote Support
- Reporting & Statistics
- Reporting/Analytics
- Reporting/Project Tracking
- Rescheduling
- Resource Management
- Sales Pipeline Management
- Scheduling
- Service History
- Staff Calendar
- Status Tracking
- Subcontractor Management
- Subcontractor Monitoring
- Supplier Management
- Task Management
- Task Progress Tracking
- Task Scheduling
- Team Collaboration
- Technician Management
- Third-Party Integrations
- Time & Expense Tracking
- Time Tracking
- Time Tracking by Project
- Timer
- Timesheet Management
- What-if Analysis
- Work Order Management
- Workflow Management
Integrations
- Total integrations103
- Adobe Creative Cloud
- Box
- Bybrand
- Bynder
- Campaign Monitor by Marigold
- Canva
- ChatGPT
- Claude
- Clockify
- Clockwise
- Confluence
- Devart ODBC Drivers
- Docusign
- Drata
- DronaHQ
- Dropbox
- Everhour
- Evernote Teams
- Expiration Reminder
- Exterro E-Discovery Software Suite
- Figma
- Front
- GitHub
- GitLab
- Gmail
- Google Calendar
- Google Chat
- Google Docs
- Google Drive
- Google Sheets
- Google Slides
- Google Workspace
- Grow
- Happeo
- Harvest
- HourStack
- HubSpot CRM
- Hubstaff
- IBM App Connect
- IFTTT
- Instagantt
- Jira
- Jotform
- Looker
- Loom
- Lucidchart
- Luciq
- Mailbird
- Make
- Marker
- Microsoft 365
- Microsoft Intune
- Microsoft Outlook
- Microsoft Power BI
- Microsoft Teams
- Netskope Active Platform
- Notion
- Okta
- OneDrive
- OneLogin
- PaySimple
- Pipedrive
- Pivotal Tracker
- QuickBooks Online
- QuickBooks Online Advanced
- QuickBooks Time
- Rollbar
- Salesforce Sales Cloud
- Screenful
- ServiceNow
- SkedPal
- Slab
- Slack
- Splunk Enterprise
- Square Payments
- SupportBee
- SyncEzy
- TMetric
- Tableau
- TeamKeeper
- TestMu AI
- Testmo
- Time Doctor
- TimeCamp
- Timely
- Toggl
- TrackingTime
- Transcend
- Tray.io
- Trello
- TriNet HR Plus
- Twist
- Unito
- Usersnap
- Vanta
- Velocity
- Vimeo
- WebWork Time Tracker
- Weekdone
- Whimsical
- Wistia
- Wufoo
- Ybug
- Zapier
- Zendesk Suite
- Zight
- Zoho Cliq
- Zoho Connect
- Zoho Flow
- Zoom Workplace
- Total integrations8
- Adobe Creative Cloud
- Box
- Bybrand
- Bynder
- Campaign Monitor by Marigold
- Canva
- ChatGPT
- Claude
- Clockify
- Clockwise
- Confluence
- Devart ODBC Drivers
- Docusign
- Drata
- DronaHQ
- Dropbox
- Everhour
- Evernote Teams
- Expiration Reminder
- Exterro E-Discovery Software Suite
- Figma
- Front
- GitHub
- GitLab
- Gmail
- Google Calendar
- Google Chat
- Google Docs
- Google Drive
- Google Sheets
- Google Slides
- Google Workspace
- Grow
- Happeo
- Harvest
- HourStack
- HubSpot CRM
- Hubstaff
- IBM App Connect
- IFTTT
- Instagantt
- Jira
- Jotform
- Looker
- Loom
- Lucidchart
- Luciq
- Mailbird
- Make
- Marker
- Microsoft 365
- Microsoft Intune
- Microsoft Outlook
- Microsoft Power BI
- Microsoft Teams
- Netskope Active Platform
- Notion
- Okta
- OneDrive
- OneLogin
- PaySimple
- Pipedrive
- Pivotal Tracker
- QuickBooks Online
- QuickBooks Online Advanced
- QuickBooks Time
- Rollbar
- Salesforce Sales Cloud
- Screenful
- ServiceNow
- SkedPal
- Slab
- Slack
- Splunk Enterprise
- Square Payments
- SupportBee
- SyncEzy
- TMetric
- Tableau
- TeamKeeper
- TestMu AI
- Testmo
- Time Doctor
- TimeCamp
- Timely
- Toggl
- TrackingTime
- Transcend
- Tray.io
- Trello
- TriNet HR Plus
- Twist
- Unito
- Usersnap
- Vanta
- Velocity
- Vimeo
- WebWork Time Tracker
- Weekdone
- Whimsical
- Wistia
- Wufoo
- Ybug
- Zapier
- Zendesk Suite
- Zight
- Zoho Cliq
- Zoho Connect
- Zoho Flow
- Zoom Workplace
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