Knowify Pricing, Features, Reviews & Comparison of Alternatives

Knowify

Integrated mobile contractor management platform

4.5/5 (70 reviews)

Knowify overview

What is Knowify?

Know­ify is a mobile contractor management solution for small to medium contracting businesses and construction professionals who want to streamline their workflow for managing projects, scheduling, contracts, invoices, change orders, purchasing, and more. Users are able to track time, submit expenses, and check work orders from any mobile device, as well as sync data in real time.

Knowify provides built-in job costing and project management tools that enable users to estimate jobs and track performance. Project management features are fully integrated with purchasing and timekeeping for real-time monitoring against labor and materials budgets. The platform enables users to prepare bids for commercial GC jobs and contracts for property owners with e-signature capabilities. The built-in change order feature allows users to send change orders out for acceptance while on the go.

Dispatch management features allow users to create service tickets to send to technicians in the field. The platform supports both time and materials, as well as fixed price service tickets. Notifications are sent to on-site workers via mobile app, including additional photos, notes, and more. Users are able to view work orders, clock in and out, as well as add materials while on the go. Maintenance contract management tools enable users to schedule, track and bill service appointments with clients. Users can also get real-time cost and revenue data while jobs are in progress.

Knowify’s invoicing tools help users with billing time and materials, including progress billing, and milestone billing, as well as percentage completion, line-item-based, and more. Users can create AIA-style g702/g703 applications for payments to be submitted to commercial general contractors. Knowify’s mobile app for Android and iOS comes with features for GPS-verified clock in / clock out, timekeeping for on-site crew, and classic timecards. Users can integrate with QuickBooks to sync their list of vendors, classes, purchases, and employees for increased accountant productivity.
www.knowify.com

Pricing

Starting from
$68/month
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada

Supported languages

English, Spanish
Knowify screenshot: "The bird's eye view of your whole business" (President at Texas Pride Custom Floors)Knowify | General demonstrationKnowify screenshot: Manage multiple jobs simultaneously.Knowify screenshot: Track crew time and GPS location from both the office and the jobsite.Knowify screenshot: Schedule crews with the resource scheduler that automatically sends out reminders for each service.Knowify screenshot: Impress your clients with your professionalism.Knowify screenshot: Prepare a quote for a homeowner or a large, multi-phase bid for a commercial general contractor.Knowify screenshot: Schedule of values, progress billing, time and materials, and more!Knowify screenshot: Create cost estimates or bids, and use progress or AIA billing to invoice clients.Knowify screenshot: Real-time connection between the office and the field.Knowify screenshot: Allow employees to submit expenses and track time from their smartphones.Knowify screenshot: Make better decisions with real-time job performance data.Knowify screenshot: Get real-time information about job profitability and work in progress.Knowify screenshot: Accurately track POs, expenses and revenue per job.

Knowify reviews

Value for money
Features
Ease of use
Customer support
  4.4
  4.2
  4.5
  4.7
Tonya Schulte

Absolutely the best job costing app for subcontractors and trades that integrates with QuickBooks.

Used weekly for 6-12 months
Reviewed 2017-10-28
Review Source: Capterra

We love sharing this software and its great features with our construction clients. To my mind there is no better job costing app on the market today for subcontractors and tradesmen in commercial construction.

Pros
The 2-way sync with QuickBooks; the ability to create AIA style billings directly out of the program (no duplicate entering); the integrations with great apps like ClockShark and Tsheets; the great dashboard on which you can monitor the profitability of each current job; the ease with which you can budget and bid from within the software; the wealth of available reports; and so much more.

Cons
Some improvements could be made to the service ticket side of the program to make it more comprehensive; if a PO is fulfilled in QuickBooks there is no way to match it in Knowify, so it has to be closed out manually on the Knowify side.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Tierney Bartell

As a Quickbooks desktop Beta customer, we are still ironing out some sync troubles.

Used daily for 6-12 months
Reviewed 2017-10-24
Review Source: Capterra

The online-ability is great for the boss in the field, but with QBD we have had to establish work arounds.

Pros
Knowify has many modules that are useful, however they do not all work with QBD quite yet. Once they can get the sync figured out it will be a one-stop-shop for estimating, time-tracking, invoicing, scheduling. We do not use the Plan and Track feature, but I can see how that could be VERY helpful. Emailing customers is very easy. Purchase orders are EASY to send. Getting customer signatures is EASY.

Cons
1) The billing module is very detailed, so it takes a long time to enter bills. There should be a shortcut around entering an "Item" that allows choosing an expense account. And maybe allocate to the job not based on an item in contract. Also Autofill feature? Or a Copy previous bill? 2) Default accounts are confusing. For a long time they did not save after I entered them. And many of them do not allow us to choose a COGS type account. 3)Time tracker does not sync at all. 4) Sub customer doesn't autofill address of top customer. 5)Estimate/Invoice template formats are not editable - I want to adjust which fields and where they go on the document. 6)Can't do a $0 estimate -sometimes a customer wants to choose from options. 7) Class info did not sync 8) In Plan and Track the work order should autofill item description from the contract 9) t would be great if Comments were visible in Time entries Instead of having to click on them to see.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 6/10

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Michael Snelson

This is how it should be and it's only getting better

Used weekly for 6-12 months
Reviewed 2016-07-06
Review Source: Capterra

Knowify is singularly impressive in it's ability to speak to both the complex and real time needs of contractors while satisfying the employee, office staff, and the accountant's requirements. Our office has tried repeatedly to classify this program, as estimation, project management, AR, job costing, etc. when speaking with clients, and ultimately with each new client we find it is more than that, it is simply the right answer for the right problem for contractors. Combine Knowify's ever growing list of built in (and truly astonishing) benefits, with a staff who are willing to take our's, and I'm sure many, users suggestions for improved useage and the result is a company you want to see leading the market.

Pros
By far the best feature of Knowify is that, with a seemingly simple but comprehensive interface, the program is intuitively generating more beneficial outputs, then we could first imagine.

Cons
At first blush the interface seems very directed in how one should use it, but we began, after working with the demo, to find it slightly obtuse when faced with little ideosyncrasies common to many contractors. So far the team at Knowify has not disappointed in aiding us with these minor hiccups, which tended to be a lack of understanding on our end about certain settings, and not the program itself.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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John Steadham

Great Program

Used daily for 1-2 years
Reviewed 2019-12-03
Review Source: Capterra

I finally feel organized in my business.

Pros
This software makes it very simple to make change orders, simple invoicing, and great documentation.

Cons
Some times the address look up system does not work. The phone log in app tends to lag or not work at times. I wish I could add lines in-between existing lines on the break down or bill of materials. This would be for grouping reasons. To make is easier to understand.

Rating breakdown

Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Elizabeth Scheidecker

Concerns with Knowify

Used daily for 1-2 years
Reviewed 2018-12-14
Review Source: Capterra

Knowify allows me to better track materials and labor. Overall, it's alright as a support tool but I feel it still has a long way to go. Knowify Support basically refers to the user manual for any questions - may as well start there before contacting them.

Pros
Allows me to have a front-end to Quickbooks and provides for a little better job tracking. We previously tracked jobs manually. Knowify also has some helpful reports.

Cons
When you first start using Knowify, it is not user friendly. There are many "quirks" in the system. We have submitted requested all through 2018 for some of these to be addressed. Our company cannot be the only user experiencing some of these issues. Using Knowify has helped but is still lacking for my purposes. Examples: adding another default phase for Subcontractors - the entry of this data now is awful. Support has not be terrific. Job numbering - if jobs are initiated in Knowify or Quickbookos, if the are communicating properly, the LAST number issued should automatically populate. This does not happen, even though Support says to mark it in preferences - it is flagged.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 6/10

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Knowify pricing

Starting from
$68/month
Pricing options
Free trial
Subscription
View Pricing Plans

Essentials: $68/month --- Bid and contract management, change order management (with built-in e-signature capture), scheduling, progress and AIA-style invoicing, and more. 20% off if paid yearly.

Plus: $86/month --- Essentials plan + job costing, project management, up to 50 active jobs, and more. 20% off if paid yearly.

Growth (Most Popular): $186/month --- Plus plan + custom templates, overtime management, advanced reports, up to 150 active jobs, and more. 20% off if paid yearly.

Enterprise $330/month --- Growth plan + API access, advanced project management, custom report, and more. 20% off if paid yearly.

Knowify features

API
Accounting Integration
Activity Dashboard
Activity Tracking
Automatic Notifications
Billing & Invoicing
Calendar Management
Customer Database
Customizable Reporting
Data Import/Export
Electronic Payments
Invoice Management
Reporting & Statistics
Search Functionality
Third Party Integration

Client Portal (81 other apps)
Document Management (86 other apps)
Inventory Management (122 other apps)
Inventory Tracking (93 other apps)
Reminders (98 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Additional information for Knowify

Key features of Knowify

  • Change orders
  • Contracts & estimates
  • Document / photo management
  • Commercial
  • Residential
  • Budgeting
  • Contractors
  • Job scheduling
  • Task management
  • Warranty / service management
  • Accounting
  • Submittal management
  • Lead management
  • Job costing & estimating
  • Bids
  • Service work
  • Time tracking
  • Scheduling
  • Percent completion & fixed price
  • Project management
  • Dispatch management
  • Profitability analysis
  • Invoices (with progressive and AIA)
  • Resource scheduler
  • Purchasing and expenses
  • QuickBooks 2-way synching
  • iOS and Android App
  • Reporting (with time and job reports)
  • Personalized PDF outputs
  • Export to spreadsheet
  • Customized privileges
  • Personalized setup and customization
  • Email notifications and alerts
  • Accountant's view
  • Expense
  • Activity Dashboard
View All Features

Benefits

Knowify enables organizations to run their entire contracting business, whether within the plumbing, HVAC, solar, painting, electric, landscaping, or roofing industry.

The integrated platform enables contracting businesses to complete all their administrative tasks within one centralized location, including time tracking and scheduling.

Knowify integrates with QuickBooks for syncing transaction data automatically, giving accountants improved visibility on records.

Phases of work by outside subcontractors can be incorporated into the project plan, with invoice reconciliation to ensure the right payments.

Users can create bids and contracts with the company's letterhead and send them through Knowify for electronic signature.