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Box vs M-Files Comparison (2026)

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Good recommendations?

Box

M-Files

Overview

Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

M-Files ends info chaos. Find documents fast with intelligent search. Automate workflows & collaborate seamlessly. Work smarter, not harder.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

Pricing

Starting from

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

No pricing info

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.4

5.6K

3.1K

1.8K

490

109

Value for money

Ease of use

Features

Customer support

75%

would recommend this app

4.4

277

155

Value for money

Ease of use

Features

Customer support

74%

would recommend this app

Pros

“The folder permissions are good for when we have to share certain docs with clients or freelancers without letting them see everything else. Plus, version history has saved us a few times already whenever someone accidentally overwrote a file.”

Pritam P.

Early Childhood Educator

“It offers strong collaboration features, version history, and advanced security controls, making it a great choice for businesses and teams working on shared documents.”

Viergela C.

Aba

“An optimal choice for cloud storage, the one stop place for collaborating on various documentation (including versioning). While I'm using Box both within the organization, and also for personal usage, I find it suitable and easy to use for document management, for accessing older versions when needed, and for syncing with local Box Drive.”

Robert S.

Data Visualization

Pros

“It helps reduce the mess of shared drives and makes documents easier to find by project, client, date, or other filters.”

Arunmurugan S.

Project Manager

“Search and dynamic views surface the right document and version in seconds, while no-code workflows standardized approvals and cut manual follow-ups.”

khutso a.

IT Administrator

“M-Files lets me use metadata tags so that the specific document I want appears immediately. Since the AI-based classification learns my preferences, it becomes consistently accurate and intelligent after a few uses, to find files across systems.”

Martin H.

Purchasing Analyst

Cons

“I do not like how image/video storage works on box and the latency. If you are storing and sharing images and videos through box, it will take you a lot of time if you are looking for a specific image/video and clicking on each image, it takes so much time to load even with a very high speed internet.”

Vatsal K.

Software Engineer Intern

“The interface can feel less intuitive than some competitors, and certain advanced features are only available on higher-priced plans.”

Viergela C.

Aba

“There's an inefficient notification system, difficulties with integration and file sharing, limitations on file size, and a user interface that can feel dated sometimes.”

Jude K.

Business advertiser

Cons

“M-files Does not have dedicated Application for Mac os which sucks , There is only web browser to use it”

Utsav G.

Technical Analyst

“The interface and setup can feel a bit complex in the beginning.”

Arunmurugan S.

Project Manager

“very mixed, didn't work well with our citrix farm and due to lack of guidance have set up a complex document class structure, setting up views can be hard”

Gill D.

Strategy and Improvement manager