Microsoft OneNote vs Notion Comparison

If you're simply looking for note taking then it does the job well but anything more than that it can't compete.

It lacks integrations and features when compared to Notion.

Well, it’s a pretty generic note taking app, so it works as it is expected

It’s not easy to keep track on where did you write some notes and it’s very simple, there is no advantage over any other note taking app that comes with your phone

- Sleek interface - If you are comfortable with Word, then this is an easy transition - Sections are easy to navigate

- Decent bit of kit, but all you need to know is that it is inferior to Notion. Notion can do everything OneNote can and then some - Not really a fan of how text sits with in text boxes, so the alignment can be fiddly

I think my favorite thing about OneNote is the ability to password-protect certain notebooks. Notion or Evernote doesn't allow that so I keep OneNote running as a backup specifically for this option. Once you dig in, the interface is intuitive and simple and just makes sense. Being able to highlight, draw and annotate is really great as well. I love Notion but it doesn't allow that quite yet so, again, OneNote has been a keeper for that reason as well. I have notebooks from when I first started business (back in 2007, before Microsoft 365 came around) and they're still safe, password protected and sync flawlessly. I appreciate having that level of confidence in a piece of software that has stood the test of time and kept my data saved and intact.

There are times I wish I could transfer some of my notes easily to other platforms (like Notion) but haven't found a streamlined way to do this as of yet.

It is pretty simple to use over other Knowledge Management Tools like Notion, and Evernote. The best part is that one can get all his notes just by logging in to his Microsoft account and can also share access to specific pages.

It is difficult to navigate over a page with a lot of information. Also it can be confusing to navigate through the pages while using the search and filter feature.

I love how easy it is for me to create my uni notes, use the platform to organise, plan and track my assignments on time and also be able to do all this at a fair price.

I hate the fact that there's no app that I can use offline with more features from apps like Notion. It would be nice to have all the different templates that other people use being introduced to Onenote as well.

A free-flowing, never-ending, no constraints canvas. The canvas is just as a blank sheet of paper that grows infinitely in all directions. OneNote allows the user to add texts, images, annotations or any object anywhere on the canvas - flexibility allows for creativity and better experience while taking notes. I've used OneNote on a laptop with keyboard and also on tablet (Surface Go) with a digital pen. Note taking experience is fluid in all input forms. User Interface is intuitive and allows the user to focus on the writing. The Dark UI is a must try, the high contrast UI makes the colors pop and it's easy on the eyes.

OneNote resembles a traditional notebook in a digitized manner. It is most suited for users who write structured, content heavy notes. It is not ideal for adding rapid notes on the fly - say shopping lists. (Google Keep, Notion might come in handy here).

- Different Notebooks & Sections helps in organising notes. - Password protection of notebooks - Can attach files, images, pdf - Keeps a history of page version & deleted notes

- If you are not using notebook from cloud (OneDrive) then import/export feature of notebook is painful when importing to Macbook from Windows. - Copilot is not yet available for all users compared to its competitor Notion - Macbook OneNote gets all the new features i.e. after Windows and Web application

Ce que j'ai aimé c'est d'intégrer les documents stocké dans mon OneDrive directement dans OneNote, ce qui m'évitais d'aller les chercher à chaque fois dans mes fichiers. Depuis, on peux les regrouper comme on le souhaite. J'aime aussi la prise de note rapide, ou d'un simple bouton, on va ajouter une note qui va s'ajouter dans un espace dédié. Il faut juste penser à le reclasser ensuite dans le bon dossier. Sinon, la section "Notes rapide" peut vite se retrouver inondée de notes.

Ce que j'ai le moins apprécié s'est vu dans l'utilisation à long terme. L'indexation des blocs, des pages est trop limité à mon sens. J'aurais aussi aimé pouvoir changer les vues comme dans Notion. Cela offre une lecture beaucoup appréciable, facile et claire des différentes pages et bases de données.

Readily available with the MS suite. Simple UI.

Sync and exports often fail, tagging and organising notes isn’t intuitive, no connection between notes and themes.

Once I embraced the OneNote's way of notetaking nuances, there was no turning back. It completely revolutionized my notes and the history of notes. Now, all my notes stay put in different notebooks, sections and pages - neatly organized. This is really handy for note taking, be it on PC or mobile. Go for it!

It's different for different versions of MS Office. That's a bummer. Since I use both Home office and Office 365 I can visibly see the differences between two versions of OneNote and that UI difference for different users is evident. Another one: not a big con, but I feel the tables within OneNote should have calculative capabilities like the features in Notion app. Apart from that, I'm happy with OneNote, and am going to use it for years to come, for sure.

Everything honestly. From the new added AI features to the ready made templates, notion is EVERYTHING. I cancelled my other social media calendar schedulars and now I use Notion as my SM calendar for my clients! Keeps me on track with what events they have coming up, what posts to create/win. ANNNND my clients are able to access Notion and approve or update caption ideas!

Sometimes getting the right template can be a little cumbersome.

I initially started using it as a note-taking tool, but later found it extremely helpful for task management and documentation in agile projects. Therefore, I highly recommend it. There are already many templates available online for task and schedule management, making it easy for beginners to quickly catch up. Additionally, with a paid subscription, you can share workspaces with team members, making it suitable for small projects without much financial burden.

I primarily used Microsoft OneNote but switched to Notion for side projects. The shortcuts were not standardized and quite different, which made it inconvenient initially. However, once I got used to it, it was fine, so I consider this a personal issue.

I'm fascinated by the structure Notion allows. I can create a relational database within a note-taking app! This is great. The vibe of the platform is minimalist and clean. / commands are fantastic tools--and embedding PDFs works better than in OneNote.

Coming as I do from OneNote, a few nitpicks: First, this app is not as intuitive as I wish. Templates and structure can get in the way of usability. For that reason, I'm not sure I'll replace OneNote with this. Also, full-text search puzzles me. I can't search the content of PDFs, apparently, unless I'm on the page in which that file is embedded.

Notion’s versatility sets a remarkably high industry benchmark. One could simply start using it on Day One to replace EverNote or OneNote with minimal ramp-up time. Adding Kanban boards or Airtable-like features are merely a few clicks away, however. That exact nature may explain why a smaller organization (eg a boot-strapped startup) would find this flexibility invaluable. A larger organization may not embrace such a bottom-up governance approach.

Notion’s versatility could also be its own biggest threat. How would you categorize what Notion exactly does? Productivity is too ambiguous an answer while database, calendaring or project management is only partially accurate as well. Most end-users may find this multiple identities a little disorienting.

Simple to input text and numbers. Terrific shortcuts for a variety of jobs. Excellent for including and embedding media. The app allows me to quickly photograph handwritten notes and store them in a folder I can sort through on my computer later.

Don't try to reinvent the wheel when it comes to table cell entry; if I click into a cell and start typing, it will replace the existing content (just like Excel does), and choosing cells is far more cumbersome than in Excel. The process of making a template is not the most straightforward, and it took me some time to master it.

The ease with which Notion lets you create templates based on your ideas is what dragged us towards it. We used it to track our daily tasks, the task itself had an option to add notes, pdfs, and files that could be easy to archive and retrieve when required.

Not a lot but there was a case when the mobile app was not optimized and it hung a lot. It meant that it was not reliable for taking offline notes like onenote or evernote.

The simplicity of the interface and diversity of templates makes it easy to organize information any way you want.

Many people compare Notion to Onenote and Evernote, but I don't think it stacks up well primarily because of how hard it is to get the interface out of the way when you want to focus.

I really like how adaptable and easy at the same time Notion truly is. It's excellent for note-taking, project planning, collaboration, documentation, and many other things. Additionally, I've developed a passion for the emoji style because it stands out among the majority of other tools and provides a breath of new fresh air.

Honestly, I don't currently have any complaints about it.

Notion stands out as a very strong alternative to notes organizer (i was previously using onenote) for following reasons: 1) database: notion allows to make table with all sort of features: tags, date, reminder, sorting (1st,2nd,3rd order sorting) 2) cross-platform and web-based 3) limitless: has a to-do list, can be used as a personal wiki

1) needs wifi: no offline support 2) not free but price is affordable 3) may be limited by your company's vpn: since it has data storage capacity, prior to switch pl ensure your hospital allows the app 4) steep learning curve

- think evernote, onenote, todoist but more awesome - compare to the competitor, this app are easy to use and the user experience are pleasant - have a web clipper - can link to files and other notes - more affordable compared to airtable and zenkit - have templates - have an android and windows app.

- compared to the competitor the function are not very complex - the free version is a bit limited to 1000 block - no mindmap like zenkit

I love Notion for managing my projects, both work and personal. Its so easy to take meeting notes, make to-do lists, track expenses, etc. I used to use OneNote, but found that I needed something that synced between my phone and computer - Notion was the solution. It's pretty intuitive, and I've had a ton of fun learning the program.

I've had to spend a little time adapting, it wasn't as intuitive for me as OneNote. I also struggled with figuring out the best way to organize and segment my different categories, mostly because I didn't quite understand how Notion worked until I'd tried it for a few weeks.

Not even sure where to begin, honestly. I'm a single mom who homeschools and run a couple of businesses as well. Notion is my life, and keeps me sane and semi-ordered. It's connected to all of my devices and literally goes everywhere I go. I use it for budgeting, homeschooling, journaling, writing, business planning, future planning, etc.. the list is endless. It's a goldmine.

Not one thing. I like it all. It's thorough and flexible. It can be easy, or it can be complicated, just depends on how deep you'd like to go. That's the beauty of it. They've done good, so good it quickly became my daily bread, replacing OneNote & Evernote.

I love how easy it is to organize my notes from different classes and to seamlessly tie them together if there is overlapping subjects. I like to create a new "notebook" for each course, and then create a new "page" for the different subjects, which makes my notes really structured and easy to find. I especially like the "toggle-list" which makes it possible to hide the content, so that you can try to answer a question without having the answer right away.

Even though i really like the features of this software, it is a bit difficult to get the hang of all the different features. For me this ment that i had to give it many chances to really get the hang of it, and starting to use it on a daily basis.

It's like OneNote in that it's extremely powerful and feature rich. But far more user friendly and intuitive. Not to mention, the interface is great. I love how easy it is to customize and build any kind of document/structure I can imagine. And collaboration is pretty nifty too. Great perks for recommending folks that sign up.

The only thing I had any trouble with was understanding the storage/size limits on the free version. It's not super clear what a "block" is. But you can gauge it once you start building content. I haven't looked recently to see if documentation has been updated to better explain.

The fact that serves many different purposes. It’s our most heavily used tool next to Microsoft office

It was a bit challenging to get familiar with it and all its features. I needed some time to “get it”

Enables me to record, note and plan things in whatever way works best at the time, and then find it again, instantly!

As a new user, it takes a little planning to maximise some of its benefits; I needed to rethink the structure behind many things that had previously existed purely as notes.

Notion product development is top notch. New highly usable features keep getting rolled out.

Although there’s a Notero work-around, I’d still like a Zotero seamless integration, please. Also, although embedded PDFs are very satisfactory, it will be amazing if users can annotate PDFs within Notion.

Can do just about anything you can imagine. I replaced Trello Boards, Confluence type of documentation, Onenote, Todoist, Meetings, Databases, everything. The block style formatting takes a few minutes to get used to, but once you are in the groove you cannot be stopped. I use this tool for just about everything now. Sure it takes me a bit to type things up, categorize it, ect, but my productivity is way up now

Would like if there were an easier way to export it into Word or into a format that could easily be pasted into Outlook as many things I Notion require an email. Or have an outlook plug type of thing.

Notion makes it easy for us to manage tasks, collaborate, and create "living documents" that are used within singular teams and across our organization. It is a powerful tool that is intuitive and easy to learn!

Notion is fantastic, the only negative I can think of is that I wish it had better functionality with Microsoft Teams/Office products.

I've been using OneNote to keep track of my tasks and when I heard a lot noise about Notion I had to give it a try. It was a good decision. As a major procrastinator, Notion has helped me stay on track of my tasks and therefore save time and schedule better. The more I use it the more features I found. It just keeps helping me out in new ways that I never thought about.

The only thing that I have an issue with is when I have to print a page from Notion. If I have a grid or graphics it usually goes out of proportion even after tweaking the printing option as much as I could. Hope they integrate some printing options into the app itself.

I love Notion for creative brainstorming and note-taking. It makes taking notes or having a creative session more user-friendly than traditional Google or Microsoft.

There is a strong learning curve. Once you learn the tips and tricks of the software it's easy to create new workspaces and customize existing ones.

I started using Notion to manage my business and absolutely love it! The east-of-use and toggle dropdown lists are fantastic to keep all of your content organized in a very clean way. I love the built-in database similar to a spreadsheet in functionality, but very simple to see data at-a-glance. The two-minute quick-start videos are also amazing to get up and running in the software. Overall this software has helped me to plan and document everything I need for my business.

Some of the keyboard shortcuts aren’t always the most intuitive. For instance, adding and removing columns in the database cannot be as easily done as with Microsoft Excel or Google Sheets.

Ease of use and lots of templates (both free and purchasable) that can be used with ease. I like that it's almost a combination of various software I've used before, including from Microsoft as well as Trello.

Took a bit of getting used to at first; links lead to webpage instead of into app which is frustrating and inconvenient. Otherwise overall positive.

It’s one platform with a huge amount of hyperlinked and metadated content. Content in its databases is presented in an unlimited number of filtered views - anyone gets served, based on only one truth that recycles the data.The AI component is really added value: it helps me translate, write letters, write documentation; it helps me think! And it even acts as a coach for me!!It also offers you the possibility to present your information in beautifully designed ways.

I can understand that some find it too dynamic, when they are used to the Microsoft files in folders, or the ‘my desktop’-world. Here you are always “together” —- collaboration is in the dna of Notion. Welcome to the 21st century!

I have been using Notion for about three years now and it just keeps getting better and better. What I like most is the block-based concept for building your documents, projects, etc. In fact, Notion is so flexible, that after I'd gotten familiar with it and had been using it for only about 2-3 weeks, I eliminated nine other programs I was using because everything that was available or useful in them, I could do in Notion. To clarify, the programs I replaced were Google Docs, Sheets, MS Access, MS OneNote, a KanBan program, Google Keep, Pocket, clipping program, Collectorz (book management program), Plottr (novel outlining program) and three other minor notetaking and writing apps.

I think for now, the only feature I would like to see that Notion doesn't (YET) have is the ability to open multiple documents at the same time. There are actually a couple of ways around that, but that minor issue is all I could think of. I am an absolute diehard Notion fan.