Microsoft OneNote Pricing, Features, Reviews & Comparison of Alternatives

Microsoft OneNote

Collaboration and file management

4.47/5 (616 reviews)

Microsoft OneNote overview

What is Microsoft OneNote?

E-Book: Store all your contacts in one place with one handy template so your digital posse goes wherever you go.

University: With the fall courses template, you can manage your course load and stay organized throughout the semester.

Outlook: Tight integration with your inbox means you can share stuff easily.

Cut. Paste. Cook: Gather and organize recipes and entertainment tips using notes, photos, and even clippings from websites.

Live sharing: Collaborate with friends or colleagues on the same page with Live Sharing.

Canvas: OneNote makes adding, grouping, and moving your notebooks a work of art.

Pricing

Pricing options
One time license
Free trial
Value for money

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, China and 3 other markets, India, Japan, Germany

Supported languages

English
Microsoft OneNote screenshot: OneNote Task ManagementMicrosoft OneNote screenshot: OneNote Document Management

Microsoft OneNote reviews

Value for money
Features
Ease of use
Customer support
  4.5
  4.5
  4.5
  4.3
Jesús Noehi Posada Navarro

Taking notes made easy

Used weekly for 1-2 years
Reviewed 2020-09-10
Review Source: GetApp

Its been fairly good, for my line of work I have to create lots of user guides, and OneNote simplified a lot that task. Also, in meetings i take lots of notes and I can easily organize them.

Pros
I liked how taking notes with pictures, graphics and more has become a lot more easier since I started using OneNote, it has simplified a lot of my work when dealing with creating usage guides and such.

Cons
I havent been able to find a easy way to share data to another coworker. It would be awesome if it where possible that several people could edit at the same time.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 8/10

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Phil Blake

OneNote for every note!

Used weekly for 2+ years
Reviewed 2020-02-27
Review Source: Software Advice

I use onenote for business meetings for note taking, tracking takeaways and sharing them with the whole team. We all have access to the same notes, same takeaways and can all add to the meeting notes. I also like to use it for keeping track of information I might come across that I want to follow up on at some point, putting my ideas down so I don't forget them. Clipping articles/webpages so I can refer back to it. Create to-do lists.

Pros
If you are working in the Microsoft eco system OneNote is a must. Taking notes and keeping track of information is simple since it is tied into every Office/O365 application; Sharepoint, Word, Outlook even when browsing the web. Can be used for note taking during business meetings, training/school, planning vacations, shopping list. Uses are limit less. Best of all you can do it from what ever device you have with you and your notes will be available to you everywhere.

Cons
Onenote is such a powerful tool that it can be overwhelming to get a grasp on all that it can do and how to best use it for your situation.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 10/10

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Prabhu Sundararaj

Place to organize official notes

Used daily for 1-2 years
Reviewed 2020-09-02
Review Source: GetApp

My organization partnered with Microsoft. I have got access to Onenote application via my official outlook ID. I am using this application to track my day-to-day activity, Save important points to speaking in status calls ,Tracking my skill growth and also I am using this as a mini agile for my project activity.

Pros
1. I love this various colours indicators for each tab it helps me to priorities. 2. We able to view notes in a horizontal structure. 3. 7 step hierarchy organization for each note. 4. It didn't use much in drawing and assistance features, but it is also cool.

Cons
I didn't feel any major cons in this application. But still they need to improve their web add-on feature.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 7/10

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Anonymous

Many problems for a renowned product

Used daily for less than 6 months
Reviewed 2020-05-10
Review Source: GetApp

I would give this a 3/5 star but considering how well-known and popular it is, then I can't give it more than a 2 star. It's ok. Note this is the windows Microsoft Windows 10 version which is not the same as the Office 365 Onenote 2016 ... let alone others. MS Whiteboard has issues but is much better overall.

Pros
Pros: Wide range of functionality. You can convert to different file types and insert files into it rather easily. It has great cloud support and is overall easy to access.

Cons
Cons: There is great support for onenote on the web, but at least 90% of the searches I've done to troubleshoot an issue or functionality apply to one type of Onenote and not another... for some reason. I've spent many hours troubleshooting options that don't exist for one type or another. Example: The ink-to-math is not present in this version. The ink-to-draw is not present in the office 365 version. Why? There is a view option of fitting what's been drawn to the page width which will also show up if printed to a .pdf. What's bad is that there is no option for displaying where the pages end. I saw a comment from a developer about this saying that it would be too difficult. But I know they could figure out a way to do that. There are so many option. Just have the length of each page increase if a user increases the width to the right. That could cause issues if the user wants the content displayed on certain pages. So, have the page separators actually splice the content shown and add whitespace if page width/length grows ... or shrink/grow content of pages accordingly like a picture. Or, when in "page view mode" like this, warm the user if they are trying to grow pages sizes ... or just have a fixed page size in this mode! My main issue: Why it is so glitchy with an epen. If I tap the screen it wants me to type - this happens a lot when I'm scrolling and not tapping also. The developers didn't input an option to make the pen the default and disable tap to keyboard.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 4/10

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Francesco Fidecaro

Replacement for blackboard

Used daily for 2+ years
Reviewed 2020-07-09
Review Source: Software Advice

I use OneNote to lecture, using hand writing to match note taking pace of students. We think that for physics note taking and home reviewing them is an essential step in learning as it stimulates immediate questioning if something is not understood. Projecting the screen affords for large class rooms. Changing colors, moving sketches around works well, notes can then be turned into pdf or edited to produce better hand out. I use finite size sheets to distribute notes, during the lecture I use a continuous sheet. The notebook is on OneDrive and is available in different devices, which is sometimes useful. Overall this made a change from blackboard and chalk, and when remote lecturing came due to pandemics I did not change lecture habits. These habits might look old fashioned but for some subjects that require reasoning, sketches, math, numerical computations, comparison with graphs, I feel these are necessary and OneNote gives a good support

Pros
Handwriting with a Microsoft Surface and its pen is easy, erasing is natural, select and move also. You can color your handwriting afterwards. For lecturing you can enlarge what you wrote, or pick up a detail of a sketch. I use it with small squares, which help writing in an orderly way. Printing can be of a single sheet, a section or more. The vey few times I went into a crash, recovery was fast and essentially no data was lost, all essential in a lecture.

Cons
Sometimes, quite rarely, the whole sheet moves, it probably depends on how you approach your hand before positioning for writing, this might be something inherent to pen tablets. In older versions the management of the sheet format (finite size vs infinite) was easier.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 10/10

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Microsoft OneNote features

API (321 other apps)
Access Control (232 other apps)
Activity Dashboard (195 other apps)
Activity Tracking (144 other apps)
Automatic Notifications (188 other apps)
Chat (165 other apps)
Collaboration Tools (356 other apps)
Collaborative Workspace (228 other apps)
Commenting (206 other apps)
Customizable Branding (173 other apps)
Document Management (210 other apps)
Document Storage (223 other apps)
Drag & Drop Interface (180 other apps)
File Management (146 other apps)
Permission Management (201 other apps)
Projections (151 other apps)
Reporting & Statistics (144 other apps)
Search Functionality (266 other apps)
Third Party Integration (234 other apps)
Workflow Management (152 other apps)

Additional information for Microsoft OneNote

Key features of Microsoft OneNote

  • Book summary
  • Remember everything
  • Save while you surf
  • Social notebook
  • Task planner
  • Live sharing
View All Features

Benefits

Your friends and family will gawk with amazement at how organized you are.