Milanote vs Notion

Miro

Trello

Asana

Miro is a visual workspace for innovation that enables distributed teams of any size to dream, design, and build the future together.

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Milanote is a cloud-based collaboration software designed to help creative teams manage storyboarding, creative writing and briefs, mind-mapping, note-taking, and brainstorming. It lets users create private boards and share projects with team members to collect feedback and ensure service quality.

Approval Workflow

Automatic Backup

Brainstorming

Collaboration Tools

Communication Management

Content Management

Customizable Templates

Data Synchronization

Drag & Drop

Feedback Management

File Sharing

File Transfer

Idea Collection

Idea Ranking

Ideation

Image Library

Mind Maps

Mobile Access

Projections

Project Management

Project Planning

Project Templates

Project Tracking

Real Time Editing

Status Tracking

Task Management

Task Progress Tracking

Template Management

Templates

Version Control

Whiteboard

Workflow Management

Milanote

Web-based

Android

iPad

iPhone

Use Milanote for free

Pay per person

Upgrade your team

Founder

I found it quite a steep learning curve and the app still feels a little limited (although that’s probably because of a phone’s screen size).

Communications Director

The only thing I don't prefer is the limited conversation space available on a specific task, like you'd find in Asana, but I know this is not an apples to apples comparison.

IT Specialist

One of my all-time favorite features of Milanote is how easy it is to drag and drop images from google images or elsewhere directly into Milanote without copying, pasting, or saving.

Creative Designer

The free version has limited storage, which can be a bit restrictive if you’re working on multiple projects at once

Owner and Photographer

Being able to freely move the variety of "cards" around any way you want makes it useful for so many different things.  

Dragging and dropping images is super easy and intuitive, and relationships between images or other objects are super simple to create.

The phone app is useful and great for some things, but it's not as easy to view your boards on it because the order they show up in is kind of random.

Owner

Mainly when you need to work remotely and need to share files, ideas, copy texts, mood boards, etc. with collaborators or partners in your projects.

I also really appreciate how easy it is to use on the web

Freelance Social Media Marketing Consultant

Amazing tool for presentation, brainstorming, collaboration and the templates are great places to start for any workflow.  

Data Engineer

I love that i can collaborate with friends for free whereas some alternatives make you pay money to even try out the real time collaboration features.

Director 

It has so many features, post graphic previews, pdf document sharing, brainstorming sessions, video content, website development, project management, team management, and last but not least, a great tool at a great price.

CEO & Ddeveloper

Also the tools that they have for making mudboards or brainstorms are amazing, with that and the facilities for collaboration you can ideate projects or products on your computer like having your teamates next to you.

3D Environment Artist

I wish rather than having a card limit for all boards there was a board limit and a card limit per board. As is, the software doesn't have enough PAID features to make the paid version worth it, and the free version is lacking enough to use it as anything other than an idea board.

Marketing specialist 

The free version displays all the available features (although there is limited storage, and fairly you have to pay for more).I like that there are many templates to choose, which provide practical examples for using the board properly.

Govind Rai

The flexible drag-and-drop interface allows me to arrange my projects in a way that makes the most sense for each one.

I love that images and videos and links can be uploaded with ease.  

Maybe I do prefer using it on my PC or Laptop than on mobile... but it is just an opinion...

Milanote has de most efficient yet faster Mind mapping tool on the market.

I would like some more features but not too many so that it doesn't become bloated like Notion.

General Manager

Very accessible and great for collaboration

This has become a staple in my business and my clients also enjoy the ease of use and collaboration Milanote provides.  

It is perfect for online moodboards, storyboarding, documentation, and mindmaping.

I love using it to create and manage my social media calendars.

Game Design

Milanote its perfect for documenting ideas, brainstorms and moodboards, and it is a joy to use.

Student

My overall experience with the application was good overall, but hard to justify the price.

It's very aesthetically pleasing and easy to use.

The platform is intuitive and easy to navigate, allowing me to quickly find everything I need.

Web Developer

The drawing tools are also useful, and allow for simple jotting down of notes and pictorial ideas.

Founder / Designer

The structuring of content in layers and "buckets" went so far it became nearly impossible to know where what asset is stored.

UX Designer Apprentice

I wish I could custom adjust the size of the boards and arrange the content in a table format or side to side.

Game Developer 

Allowing access can be frustrating sometimes

Digital Support Products Officer

The limit on cards with the free version was frustrating when I was first trying it out, but that has really been my only con for it.

would definitely use it for future projects

For a simple to use, and free, means of jotting down ideas, and keeping track of simple task lists, it's very hard to beat.

CRO Consultant

My experience has been overall positive, once you use it for design and content and the team gets used to it, you forget about the price.

C.E.O.

I remember planning my website on Milanote first, and I still plan all my projects and campaign here, draft out my designs and scripts for the video here also.

Not many cards are available in the free version.

It is very simple, and takes very little time, to get ideas down quickly, and to organise tasks.

Educational Trainer

I purchased a yearly subscription and after 6 months I realized I only used it for about 40 days.

I really like this tool a lot. Whenever I need to storyboard an idea, I go to Milanote.

It is perfect for anyone who likes to see their thoughts laid out in a visual way.

I loved Milanote for being able to brainstorm my ideas in an organized manner.

So purchasing a yearly subscription for 80 days of use is a waste of money.

Blogger

I use Milanote to help plan my website and make mindmaps about future content for my site.

Milanote needs rethink it's membership program.

Digital Strategy & Design Consultant

The only thing I would add to Milanote would be to have the ability to snap objects into place as you move them.

You can also save links to websites and make notes etc.

Collaboration

Ease of Use

Drag and Drop

Card Limitations

User Interface

Mobile App

Templates and Export

Board Creation

Subscription

Small Business

Mid-size Business

Large Enterprises

Freelancers

Jira

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Notion is a project and workflow management solution that helps businesses streamline operations related to goal setting, status tracking, lead management, and more on a centralized platform. It enables users to utilize the drag-and-drop interface to organize, rearrange, and develop ideas or plans.

Milanote vs Notion Comparison (2026)

Milanote

Notion

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives