PaperOffice - 2026 Pricing, Features, Reviews & Alternatives

PaperOffice is a document management system with features like OCR text recognition, live keyword search, workflow management, task assignment, automated storage and keywording of documents, and secured storage of your documents and data in your NAS (Synology or QNAP).

Companies are using PaperOffice to centralize and organize information from multiple sources and to minimize the time and cost of maintaining a physical archive. The information is accessed digitally.

Thanks to the PaperOffice OCR text recognition, live keyword search, and SQL-based revision-proof data storage, you are guaranteed to find every document, even according to its content, in seconds and with ease.

PaperOffice allows documents to be recorded in a wide variety of ways. Existing electronic files are integrated into PaperOffice via drag-and-drop from the file system, by mass importing individual files, or by importing the Windows folder structure.

The powerful and extensive workflow module PaperOffice control enables the assignment and processing of complex processes, and controls document information and tasks efficiently throughout the company. Both simple and complex multi-level workflows with branches can be defined.

In addition to the simple approval workflows, extensive checking and approval processes can be implemented, such as an invoice approval by defining multi-level work processes with branches through red-green queries, like a traffic light.

In addition, digital releases can be requested and further actions can be carried out. So the process overview is always kept in mind.

Benefits of PaperOffice document management system include digitization of paper documents, audit-proof e-mail archiving, additional advanced search and document management, and more. Applications can be is integrated into PaperOffice, enabling perfect conversion to a paperless office.