Ziflow vs PageProof

ReviewStudio

Wrike

PageProof

PageProof is an online proofing and creative approval platform that brings every file, reviewer, and approval decision into one place — replacing scattered feedback with AI-powered insights, direct commenting, and native integrations with the tools your team already uses.

ReviewStudio is an online proofing solution that allows marketing teams, creatives, production studios, and advertising agencies to collaborate on content review and approval. The cloud-based tool offers features for feedback sharing, commenting, revision tracking, task management, and more.

Wrike is the trusted work delivery platform where AI extends what people can accomplish. By centralizing all work in one governed environment, Wrike helps organizations streamline collaboration and project planning. Key features include AI Agents and Wrike Copilot. 20,000+ organizations trust Wrike.

Leading online proofing platform for managing feedback on any creative asset on any device.

Access Controls/Permissions

Activity Dashboard

Activity Tracking

Adaptive Learning

AI Copilot

Analytics

Annotations

Approval Process Control

Audit Trail

Autonomous Task Execution

Availability Scheduling

Brand Compliance

Branding

Calendar Management

Collaboration Tools

Commenting/Notes

Content Library

Content Publishing Options

Corporate/Business

Cross-system Integration

Customizable Branding

Customizable Fields

Customizable Thumbnails

Custom Metadata

Data Import/Export

Deadline Management

Deep Search

Document Classification

Document Management

Document Review

Document Storage

Drag & Drop

Due Date Tracking

File Management

File Sharing

For Creative Agencies

Gantt/Timeline View

Generative AI

Gridlines and Rulers

Integrations with Creative Tools

Markup Tools

@mentions

Multiple Projects

Permissions

Playlists

Proactive Assistance

Progress Tracking

Project Planning

Project Time Tracking

Project Tracking

Project Workflow

Real-Time Notifications

Real-Time Updates

Reminders

Reporting & Statistics

Role-Based Permissions

Search/Filter

Side-by-Side Comparison

Single Sign On

Smart Compare

Status Tracking

Tagging

Task Management

Task Planning

Task Scheduling

Template Management

Third-Party Integrations

To-Do List

Version Control

Version Management

Workflow Management

Workflows

By industry, Ziflow reviewers are most commonly professionals in marketing and advertising (37%). The most frequent use case for Ziflow cited by reviewers is online proofing (76% of reviewers).

Users and use cases

Ziflow is an online proofing solution offering key features such as commenting/notes, document review, markup tools, version control, and collaboration tools, among others.

Ziflow

Web-based

GoVisually

ProofHub

Filestage

Approval Studio

monday AI Work Platform

Standard

Enterprise 

Creative Supervisor

The platform’s broad range of features can create a steeper learning curve, making the interface feel complex or overwhelming for new or occasional users, especially those unfamiliar with online proofing systems.

Review and approve all creative assets — including images, documents, video, audio, and live websites — in one centralized platform rather than across email or disconnected tools.

Sr Account Manager

It's a great tool to help our clients seamlessly provide feedback on their graphics and efficiently pass to our preflight and graphic production teams.

President

Before using Ziflow we were constantly sending emails back and forth with attachments and different versions of designs and now every thing is kept in one location.

Senior Marketing Project Manager

The way it integrates with Microsoft Word for copywriting and with some of the web features seem a bit clunky.

President and Chief Design Officer

I wish there were better tracking features in the express version so I would be able to tell if the client actually opened the video/file.

Graphic Designer

Coming onboard as part of our marketing department, the project management aspect of Ziflow offers has saved us hundreds of hours and has streamlined our workflow in an unbelievable way.

Easily invite multiple reviewers and track feedback, improving accountability and accelerating team coordination.

The security Ziflow offers is top-notch and allows sensitive documents to be sent and reviewed with no issues.

I think if I had to choose one con about Ziflow (which is difficult to do), I believe it would be to do with the ease of recalling how to edit stages within the workflow.

Meetings are shorter because people can review the information at their leisure.

Brand and Marketing Strategist

Also the contact list that I can keep my client's emails when I send it.

I really like the threaded comments as well because they help when there are disagreements about changes.

Lead Consultant

I like the detail it provides as to reviewer comments and dates of reviews.

It does upload pretty quickly on this awful Office wifi.

Graphics Designer

Users appreciate its intuitive interface and the way it facilitates collaboration by allowing team members and clients to leave feedback directly on the content.

Graphic Design

Ziflow has dramatically improved our review system with a complex organization that has multiple teams reviewing design drafts.

Director MArketing and Communications

Just took a while to formalize workflows.

manager of packing sourcing

There are a lot of messages sent to email.

Product Manager

I can always change my preferences for which emails I want to receive.

Graphic designer

Graphics Coordinator

It has also been great for our internal departments to receive creative work that they can view, comment, approve, or request changes without it getting lost in a string of emails.

I receive a lot (maybe too many?) of the daily review emails from Ziflow but that is also my fault.

As a designer, Ziflow makes life easy by facilitating easy sharing of proofs throughout the team and with clients, creating an opportunity for easy changes.

Project Manager

We use Ziflow as an integration with Monday.com.

Senior Project Manager

It makes my job so much easier and more efficient, I would highly recommend!

Litlle bit difficult for the invited users to find the dashboard.

Quality Analyst

sometimes the colours are not exact as it is designed, like if we add RGB projects but it shows like its a CMYK.

CEO and Designer

We were able to easily integrate it into our systems to track status along with other elements.

I have told so many friends and acquaintances about Ziflow because it has been that impactful for my workflow.  

It is very easy to use and I love the way I can download comments to a pdf.

I also like that their online help menu can pull up relevant answers and is kept up-to-date. But, the email support has been top notch, too.

It's every intuitive when it comes to proofing workflow.

Having commenting/mark up tools and the ability to download PDF reports is a nice plus.

General Manager

We develop websites for our clients and the ability to change screen size and make comments on that has been invaluable so that we can ensure perfect scaling across all screen sizes.

It´s easy to set up workflows with all participants in one place - and the tools for commenting/marking up edits and compare versions are also very flexible and easy to use

Senior Graphic Designer

Ziflow makes it extremely easy for our creative projects to go through the various stages of approval in our highly regulatory environment.

I searched for quite some time looking at what other companies offered to find a good solution that included print color separations.

The simple way you can share a file with multiple people without all the hassle involved in creating shares or permissions on a folder, sending emails back and forth etc.

Then we decided to start using for approval processes when creating quotes and estimates that we could quickly send out and get signed authorisation on projects that needed a quick turnaround.

Sr.Graphic Designer

Helps in managing the proofs for multiple versions.

It is nice to have a project management dashboard to quickly see what has been opened, commented, or a decision made.

It makes my job as a designer much easier for the design review process.

They take the management out of the design process so you can concentrate on what you do best...Creating!

Director of Web and Design

The versioning helps us stay on track and organize our revisions without losing the archives or having to sift through emails or written comments.

Sometimes it changes the colour code after uploading the proof.

Brand Manager

Would like to see a better way to archive within a folder structure.

Director of Marketing

Digital Marketing Specialist

Ziflow appears to be a valuable tool for teams and organizations looking to streamline their creative review process, enhance collaboration, and increase efficiency.

Senior Account Manager

Responsive, knowledgeable, and just a fun group to work with.

Email Communication

Review Process

Commenting

Workflow

Among reviewers who comment on Ziflow's workflow, 88% feel positive. Users say Ziflow streamlines multi-stage reviews, tracks approvals, and supports various file types. They highlight features like customizable workflows, notifications, and historical tracking. However, some mention repetitive notifications, manual reviewer additions, and minor interface limitations.

Ease of Use

Proofing

Proofing Process

Feedback Management

Users report that Ziflow’s Version Control feature allows them to efficiently manage, compare, and track multiple document versions. Reviewers indicate that Ziflow automatically saves, names, and locks versions, making it easy to reference past feedback and changes. They find side-by-side comparisons, audit trails, and the ability to roll back or tag comments across versions valuable. Users appreciate that Ziflow keeps everyone aligned and reduces confusion during multi-round approvals. Of the 57 Ziflow users who gave detailed accounts of their use of Version Control, 95% rated this feature as important or highly important.

Ziflow vs PageProof Comparison (2026)

Ziflow

PageProof

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives