Ziflow Pricing, Features, Reviews & Comparison of Alternatives

Ziflow

Online proofing software for brands & marketing agencies

4.7/5 (145 reviews)

Ziflow overview

What is Ziflow?

Ziflow is an online proofing software designed to help marketing agencies and businesses in the consumer goods, manufacturing, retail, financial services, and healthcare industries manage content review and approval processes on a centralized platform. Team members can use annotation and commenting tools to provide feedback on creative content and automate various tasks such as file-sharing or conversions, FTP uploads, renaming documents, and more.

Ziflow allows enterprises to proof documents and media in various file formats such as Microsoft Excel, Word and PowerPoint, PSD, DOCX, PPT, BMP, GIF, PDF, XLS, JPG, HTML5, TIFF, and AI among others. Administrators can automate workflows by setting up various triggers, configure access permissions for staff members, and utilize templates to handle proof creation and distribution processes. Managers can receive reminders about deadlines via email and gain visibility into the proofing progress of specific groups, stages, and reviewers. It also enables organizations to securely share edited content with clients, partners, and vendors using authentication capabilities, compare content proofs to identify corrections, and maintain an audit trail of comments, replies, and attachments to streamline review processes.

Ziflows lets supervisors create review groups including specific staff members to streamline copywriting, compliance, or feedback processes as well as configure invitation messages, notification frequencies, and deadlines for each group according to specific requirements. It also facilitates integration with various third-party applications such as Slack, Monday.com, Microsoft Teams, Asana, Trello, and more.
www.ziflow.com

Pricing

Starting from
$10/month
Pricing options
Subscription
Free trial
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, China and 5 other markets, India, Japan, Germany, Brazil, Mexico

Supported languages

English, Chinese (Simplified), Chinese (Traditional), French, German and 3 other languages, Japanese, Polish, Portuguese
Ziflow screenshot: Ziflow annotation toolsReviewing creative content with Ziflow Online ProofingZiflow screenshot: Ziflow document reviewZiflow screenshot: Ziflow automated remindersZiflow screenshot: Ziflow compare contentZiflow screenshot: Ziflow automate workflows

Ziflow user reviews

Value for money
Features
Ease of use
Customer support
  4.5
  4.5
  4.5
  4.8
Clifton Thomas

Internal and External Proofing

Used daily for less than 6 months
Reviewed 2020-04-20
Review Source: Capterra

We've been able to solve the following: - Accountability on updates (client or employee issues) - Better attention to details (senior staff overseeing junior staff work before sending to client) - Time saved on emailing proofs and tracking what was/wasn't done. - Getting clients on board with the same proofing process. Previously some clients printed, then marked up proofs, then scanned and sent back. Others just sent a list of updates through email. Others marked up in Adobe Acrobat. Great to have everyone on the same page using the same tool!

Pros
We needed a proofing tool to streamline our approval process internally and externally. I like that we can do internal reviews before sending proofs to clients. This helps me train my Senior staff to pay more attention to details and make sure they're catching any issues with proofs before sending to the client. Clients love the ability to see previous versions. The software also allows for accountability on updates. We're able to track if updates were made for clients and if clients missed updates.

Cons
Overall the product is very intuitive, but with so many options in the proofing proces, onboarding can be difficult at first and training clients can take some time. But once everyone is on the same page on how the process works, it's a great tool and worth the effort.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Anonymous

Great proofing software

Used daily for 6-12 months
Reviewed 2020-04-16
Review Source: Capterra

We've been using Ziflow to proof our company's emails. Previously we had to go through a difficult process of exporting emails to pdfs, sending them out, and rounding up feedback which required a lot of over-communication and attention to detail on the part of the developers. ("Please remove "the" in the third line in the second paragraph.") We've found Ziflow has really improved our proofing process by allowing people to highlight areas that they want fixed and comment on what changes they'd like to see. Additionally, instead of keeping note of who all has approved and who still needs to approve, Ziflow makes the reviewer list incredibly easy to manage. You can save all the reviewers of a certain product to a specific list and pop them up anytime you need that product reviewed. As people submit approvals you can remove them and create a new version for those who are requiring changes or have not weighed in yet. And last, but not least, you can even send notifications out to reviewers if, say, an important deadline is approaching and you still haven't gotten your reviews.

Pros
I like a lot of things about Ziflow. The version management is great, and it's remarkably easy to share with your team, and any additional outside stakeholders. It's easy to train people in its use as well.

Cons
I do wish Ziflow had more features for copy proofing, like being able to use italics and bolding within a reviewer's comments. Or being able to edit copy in the proof and save what changes were made- like "ADD: in tonight's", type of deal.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 7/10

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Josh Townley

Ticked all the boxes

Used daily for less than 6 months
Reviewed 2020-10-15
Review Source: Capterra

The marketing and regulatory teams at Ego Pharmaceuticals have been using Ziflow for a couple of weeks now and feedback has been nothing but overwhelmingly positive. I've had comments like "This is so much better than the old process!" and "I'm wasting so much less time on email!" I must have evaluated more than a dozen proofing systems before settling on Ziflow. It's a little pricier than some of the other options but in terms of ticking all the boxes on our URS it was head and shoulders above the rest. There's been a slight learning curve for content creators but reviewers have found it intuitive and had no trouble adapting to the new system. As an admin, I can't speak highly enough of the Ziflow support team. Despite being on the other side of the globe (in Australia), I always receive a reply within 24 hours, and very often within minutes. With their help I was able to set up an integration with Asana, which is another huge time-saver for the team. The success start training helped deliver training to the admins, content creators and reviewers which made for an extremely smooth roll-out.

Pros
High level of customisation and a variety of markup tools.

Cons
There was a bit of a learning curve for content creators (because we set up a fairly strict workflow with custom data fields), but the roll-out so far has been extremely smooth.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Gabe Da Rosa

Ziflow

Used daily for 6-12 months
Reviewed 2019-06-25
Review Source: Capterra

It’s ok.... can probably have someone build this for me for $500 overseas with the same functions. Most customers do not use the tools to show changes. Mostly everything is emailed or commented.

Pros
Editing and communication area for the customer.

Cons
Backend search is not the greatest. Having a google type of search on top for everything that is available in our account is needed. Very hard to search for certain proofs.

Rating breakdown

Value for money
Ease of use
Features

Likelihood to recommend: 2/10

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Michelle Peatee

Robust Proofing Software

Used daily for 1-2 years
Reviewed 2020-09-16
Review Source: Capterra

Pros
Ziflow makes it very easy to collaborate and get proofing done in a more efficient manner. Our proofing process has improved and have been able to get our marketing collateral more quickly than before. They also have great workflow process to automate processes.

Cons
As a designer, I wish they had a plugin with the Adobe Creative Suite so I wouldn't have to leave my program. However, I wouldn't be surprised if they added this into the future as they are always making updates and improvements.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 9/10

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Ziflow pricing

Starting from
$10/month
Pricing options
Subscription
Free trial
View Pricing Plans

Ziflow is offered across four pricing plans, outlined below. A 14-day free trial is available and a discount is given for annual commitments.
• Basic: $10/user/month and $9/user/month billed annually
• Starter: $20/user/month and $19/user/month billed annually
• Business: $50/user/month and $45/user/month billed annually
• Enterprise: Contact Ziflow directly for pricing information.

Ziflow features

API
Access Control
Automatic Notifications
Commenting
File Management
Permission Management
Third Party Integration

Activity Dashboard (209 other apps)
Activity Tracking (152 other apps)
Chat (170 other apps)
Collaboration Tools (383 other apps)
Collaborative Workspace (244 other apps)
Customizable Branding (186 other apps)
Data Import/Export (149 other apps)
Document Management (231 other apps)
Document Storage (249 other apps)
Drag & Drop Interface (188 other apps)
Reporting & Statistics (159 other apps)
Search Functionality (289 other apps)
Workflow Management (160 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Videos and tutorials

Additional information for Ziflow

Key features of Ziflow

  • Collaboration
  • Due Date Tracking
  • File Sharing
  • Markup Tools
View All Features

Benefits

• Handle feedback centrally via any browser
• Easily and securely share proofs with users, guests and groups
• Use intuitive, collaborative, real-time commenting and markup tools
• Automate unnecessary manual tasks
• Over 1,200 file types supported
• Enterprise-ready security (SOC2)