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Top Rated Calendar Software with Access Controls/Permissions in 2026

Verified reviewer profile picture
Verified reviewer profile picture

All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Access controls and permissions in calendar software manage who can view, edit, or modify calendar events. This ensures that sensitive scheduling information remains secure, while facilitating efficient collaboration and event management. Our reviewers in calendar software rated this feature as highly important.

5 Best Calendar Software with Access Controls/Permissions

Product
User rating
Starting price
QuickBooks Time logo
4.7
(6.9K)
20
per user/per month
Google Workspace logo
4.7
(17.4K)
7
per user/per month
Wix logo
4.4
(10.5K)
17
flat rate/per month
Calendly logo
4.7
(4K)
10
per user/per month
Zoom Workplace logo
4.6
(14.5K)
14.99
per user/per month

See other top Calendar products with access controls/permissions

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Calendar software category. They also needed to have sufficient reviews about access controls/permissions, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for access controls/permissions, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

QuickBooks Time logo
Reviews Sentiment
 
 
 
1-2(92)
3-4(1,527)
5(5,375)
Key Features
Appointment Management
Calendar Management4.6

User insights about the access controls/permissions feature

Reviewers indicate that QuickBooks Time offers robust and flexible access controls and permissions, allowing administrators to assign roles and manage user rights effectively. They find the system secure and user-friendly, with features that help protect data and ensure only authorized users can make changes.

See related user reviews

“Access controls and permissions in QuickBooks Time ensure data security, prevent unauthorized access, and maintain confidentiality, enhancing overall system integrity.”
mg

megh g.

manager

“Enables the company to assign roles and user rights permissions ”
JM

Josphat M.

Chief Technology Officer

Starting price
20per user /
per month
Pros and Cons based on 6,994 verified reviews

Expert customer support

Effective customer assistance

High costs for small businesses

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,150)
Key Features
Appointment Management4.5
Calendar Management4.7

User insights about the access controls/permissions feature

Reviewers indicate that Google Workspace's access controls and permissions are highly flexible and secure, allowing users to manage who can view, edit, and share documents. They find it easy to set up and update permissions, which helps protect sensitive information. Users appreciate the integration with other Google services and the ability to customize access based on roles and projects.

See related user reviews

“"Access Controls/Permissions are extremely useful in Google Workspace as they allow me to manage who can view, edit, or share files. This feature helps maintain data privacy and control, especially when collaborating with different teams, ensuring th”
Gf

Girgis f.

jofared

“Access controls/permissions in Google Workspace are crucial for managing data security and collaboration. They allow users to define who can view, edit, or share files, ensuring sensitive information is protected while enabling efficient teamwork. Th”
AP

Anket P.

Cosmetic

Starting price
7per user /
per month
Pros and Cons based on 17,469 verified reviews

Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
Wix logo
Reviews Sentiment
 
 
 
1-2(242)
3-4(4,352)
5(6,002)
Key Features
Appointment Management4.4
Calendar Management4.4

User insights about the access controls/permissions feature

Users report that Wix makes it easy to add users and set different tiers of access. They appreciate the ability to control who can view and edit content on their sites. However, some find the permissions system a bit clunky and not intuitive, requiring multiple steps to verify changes.

See related user reviews

“It was a bit clunky in execution in how the application ran. Between having to verify who you were before making changes, and then having to re-verify after you make the changes, it just seemed like a lot.”
SW

Stephanie W.

Pastor of Next Gen and Communications

“I'm the only one who uses the software at this time, so I don't need to use permissions. However, if I were to add other users, I would need to set up permissions for them. The software makes it easy to add users and set permissions.”
MS

Matthew S.

CEO

Starting price
17flat rate /
per month
Pros and Cons based on 10,596 verified reviews

Professional website creation

Intuitive drag-and-drop interface

Extensive template library

Comprehensive beginner tutorials

Versatile blog creation tools

Slow website performance

Confusing and costly plans

Limited SEO capabilities

Inconsistent mobile compatibility

Complicated domain management

See pros and cons details
Calendly logo
Reviews Sentiment
 
 
 
1-2(40)
3-4(1,061)
5(2,980)
Key Features
Appointment Management4.8
Calendar Management4.7

User insights about the access controls/permissions feature

Users appreciate that Calendly makes it easy to set permissions for different team members, ensuring that only the right people have access to scheduling and calendar management. They find the platform intuitive and easy to use, with options to share control and manage appointments seamlessly.
Verified reviewer profile picture

See related user reviews

“I like that I can choose specific individuals to share my Calendly with (and even transfer ownership over to them if needed). More importantly, I trust that my information is protected because Calendly is the only scheduling software that follows SEC regulations. This gives my company a great sense of safety. ”
MM

Maddie M.

Marketer

“What I appreciate in permissions we can insert other people in the calendar , also the guests to take by different dates and places of meetings online or by videoconference.”
Verified reviewer profile picture

Marie J.

CEO

Starting price
10per user /
per month
Pros and Cons based on 4,081 verified reviews
Verified reviewer profile picture

Significant time savings

Efficient scheduling process

Challenging timezone settings

See pros and cons details
Zoom Workplace logo
Reviews Sentiment
 
 
 
1-2(86)
3-4(4,457)
5(9,977)
Key Features
Appointment Management
Calendar Management4.3

User insights about the access controls/permissions feature

Reviewers feel that Zoom Workplace's access controls and permissions are essential for managing meetings effectively. They highlight the ability to restrict screen sharing, mute participants, and control who can join meetings. Users appreciate the ease of setting up these controls, which enhances security and ensures only authorized individuals participate.
Verified reviewer profile picture

See related user reviews

“I like Access Controls/Permissions in Zoom Workplace, as it assist in ensuring that only authorized individuals can join the meetings and access sensitive information, reducing the risk of unauthorized access or Data breaches.”
Verified reviewer profile picture

Olden F.

Freelancer

“The access permissions also work really well on Zoom and allow so many options for the administrator. You can make a waiting room, make participants mute/unmute, and allow them to screen share.”
PB

Pascal B.

Owner

Starting price
14.99per user /
per month
Pros and Cons based on 14,520 verified reviews
Verified reviewer profile picture

Effective remote communication

Enhanced team collaboration

High-quality video conferencing

Effective online learning

Versatile webinar hosting

Frequent connection issues

Inconsistent audio control

Concerns about security

Limitations of free plan

High cost concerns

See pros and cons details

Other Top Rated Calendar Software with Access Controls/Permissions in 2026

Google Workspace logo

Collaboration application suite for teams

Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Zoom Workplace logo

Zoom is an all-in-one collaboration platform

With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. With Zoom Workplace, you can share your calendar availability, connect with your team, access your work phone on any device, and more.

Read more about Zoom Workplace

Users also considered
Asana logo

Project tracking and workflow management platform

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Read more about Asana

Users also considered
QuickBooks Time logo

Time tracking and payroll management application

QuickBooks Time is an online time & labor management solution which allows users to track time from the desk or on the go, via a native iOS or Android mobile GPS-enabled app, text, dial in number and so much more with clock in and clock out punch card or manual timesheet flexibility.

Read more about QuickBooks Time

Users also considered
Wix logo

Website builder & business management platform

Wix is a website-building and business management platform that helps users create any type of website and expand the brand's online presence. Wix offers its users different ways to build sites; for those less tech-savvy, the Wix Editor is the way to go. It boasts a choice of various pre-designed templates that can be personalized with a drag-and-drop editor and various other AI capabilities, such as an automated text generator.

Read more about Wix

Users also considered
Connecteam logo
Category Leaders

Enhance employee management with the only all-in-one app

An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

Read more about Connecteam

Users also considered
monday.com logo

Project management software

Stay organized and manage your work calendar more efficiently with monday.com Work OS, a customizable work management platform. Schedule and manage tasks, deadlines, and projects in one place, use no-code automations and integrations to speed up workflows, and see your progress with dashboards.

Read more about monday.com

Users also considered
Calendly logo
Category Leaders

The world's #1 scheduling automation platform

Calendly connects with your existing calendar to automate scheduling, prevent conflicts, and manage meetings across teams, tools, and time zones—so you stay organized and focused on what matters.

Read more about Calendly

Users also considered
Vagaro logo

All-in-one software for beauty, wellness, & fitness pros

Boost your productivity and free up time with Vagaro Salon, Spa & Fitness Appointment Scheduling Software. Schedule appointments from a desktop or use our App to manage clients on the go. Send automated reminders and emails. Securely process payments. Pricing starts @ $23.99/mo, Free 1-Month Trial.

Read more about Vagaro

Users also considered
Doodle logo

Less scheduling, more doing. Doodle it.

Keep your calendars aligned and meetings organized with effortless integrations and clear visibility.

Read more about Doodle

Users also considered
Wrike logo

AI powered workflow management platform

Wrike is an online calendar platform used by 20,000+ companies worldwide. Features include customizable team calendars, Gantt charts with flexible timelines, and a mobile app for efficient remote working. Collaborate in real-time and keep your team members updated with Wrike's calendar software.

Read more about Wrike

Users also considered
Goldie logo
Category Leaders

Salon booking platform for beauty professionals

Goldie is a smart calendar app for independent beauty pros and small teams. Manage appointments, sync calendars, send reminders, and stay fully booked.

Read more about Goldie

Users also considered
7shifts logo
Category Leaders

Employee engagement and scheduling solution

Build next week's schedule in minutes with 7shifts' intuitive drag-and-drop builder that automatically factors in availability, time-off, overtime & compliance. Weather and events are incorporated on the calendar so you can schedule the right staff at the ready.

Read more about 7shifts

Users also considered
UpKeep logo

Asset operations management software for businesses

UpKeep is an asset operations management solution combining CMMS, EAM, and APM. It is designed for maintenance, reliability and operations teams and allows users to manage their team, assign work orders, sync devices, and more.

Read more about UpKeep

Users also considered
Float logo

Professional services automation software

Float.com is the top-rated solution for profitable resource management. Used by 4500+ of the best professional services teams globally, it gives Operations and Finance leaders the insight and foresight they need to achieve profitable delivery at scale, with the right talent in place. 

Read more about Float

Users also considered
Jobber logo

Tool that manages quotes, schedules, invoices and tasks

Join over 250,000 home service pros using Jobber. We make it easy to schedule appointments, quote, invoice, and get paid faster. Organize your field service business and impress your clients - get started today.

Read more about Jobber

Users also considered
Homebase logo
Category Leaders

All-in-one platform to manage hourly team

A simple scheduling calendar that lets teams view shifts, receive updates, and stay organized with fewer conflicts and errors.

Read more about Homebase

Users also considered
SimplyBook.me logo

Scheduling software for service industries & entreprises

SimplyBook.me is an extensive calendar booking system for any type and size of service business. Sign up, get a beautiful personalised booking website or insert a booking widget to your own site. Allow your clients to book your services online 24/7 via your site, Instagram, Facebook or Google.

Read more about SimplyBook.me

Users also considered
Any.do logo

A simple and poweful workspace to manage your team's work

Any.do is a simple and powerful way to manage all your team's tasks, projects, chat and calendar. Easily collaborate with anyone, manage workloads, get real time status notifications and reports. Connect Any.do with all your existing apps to make everything run smoothly —starting at just $5 per user

Read more about Any.do

Users also considered
Setmore logo

Appointment scheduling and massage therapy solution

Book appointments and organize your schedule with the free Setmore online digital calendar. Build your staff profiles, advertise services online, send automatic reminders to customers and staff, take payments, and more. Setmore is free to use for as long as you want. Start now.

Read more about Setmore

Users also considered
EngageBay CRM logo

Integrated sales & marketing software for growing teams

AI-powered all-in-one CRM for marketing, sales, and support — built to help small businesses grow faster.

Read more about EngageBay CRM

Users also considered
When I Work logo

Staff scheduling, time tracking, and communication tool

Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Create schedules quickly and easily, and send the schedule to staff with just a click. Save time. Improve accountability. 14-day free trial.

Read more about When I Work

Users also considered
HoneyBook logo

Client management for freelancers & SMBs

Tools for the modern creative professional: scheduling, contracts, payments, and more.

Start a 7 day free trial today.

Read more about HoneyBook

Users also considered
Mindbody logo

Fitness & wellness business management software

Mindbody wellness business management software keeps your calendar full and organized, attracts new clients, and grows your revenue.

Read more about Mindbody

Users also considered
Timely logo

Timely. The booking software that keeps clients coming back.

Run your salon like a pro with easy-to-use appointment scheduling software. Timely automates your admin and helps you build long-lasting relationships that keep your clients coming back. Easy to set up, simple to use and with no hidden costs – get started with Timely today.

Read more about Timely

Users also considered

Key features for Calendar software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Appointment Management: Reviewers appreciate the ability to automate scheduling, send reminders and notifications, and customize availability for different appointment types, enhancing efficiency and organization. 96% of reviewers rated this feature as important or highly important.
  • Calendar Management: Users value features like color coding, integration with other tools, and the ability to view, share, and manage multiple calendars across devices for better organization and productivity. 94% of reviewers rated this feature as important or highly important.
  • Scheduling: Reviewers highlight the ease of scheduling meetings, avoiding conflicts, and coordinating with others, with features like reminders, integrations, and customizable views for better time management. 93% of reviewers rated this feature as important or highly important.
  • Calendar/Reminder System: Users find the customizable reminders and notifications crucial for staying organized, managing tasks, and ensuring timely completion of appointments and deadlines. 92% of reviewers rated this feature as important or highly important.
  • Calendar Sync: Reviewers emphasize the importance of syncing calendars across multiple devices and platforms for real-time updates, preventing scheduling conflicts, and maintaining an organized schedule. 91% of reviewers rated this feature as important or highly important.