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Top Rated Cloud Storage Software with Archiving & Retention in 2026

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All user reviews are verified by in-house moderators and provider data by our software research team.  Learn more

Last updated: April 2026

Archiving and retention ensure data is securely stored and easily retrievable, even after deletion or long periods. It helps manage storage space, maintain data organization, and provide access to previous versions for reference. Our reviewers in cloud storage software rated this feature as important.

5 Best Cloud Storage Software with Archiving & Retention

Product
User rating
Starting price
Dropbox Business logo
4.5
(21.6K)
11.99
flat rate/per month
learn more
Box logo
4.4
(5.6K)
20
per user/per month
learn more
Google Workspace logo
4.7
(17.4K)
7
per user/per month
learn more
OneDrive logo
4.5
(12.6K)
1.99
flat rate/per month
learn more
Google Cloud Storage logo
4.8
(2.2K)
0.02
other/per month
learn more

See other top Cloud Storage products with archiving & retention

How we picked the 5 top rated products

We chose the high-performing solutions on this list based on verified user ratings on our site. Depending on available data, qualifying products either had to be among the most user-reviewed or the most searched-for products in the Cloud Storage software category. They also needed to have sufficient reviews about archiving & retention, have a minimum user rating of 3 out of 5 for that feature, and show evidence of U.S. market presence. We then added a distinction for up to three products based on our proprietary ratings and reviews: Highest rated, Highly rated for archiving & retention, and Highly rated for free version. Sponsorship or client status has no influence on the selection of these products, but it may impact the order in which products appear.

Details for the 5 best products

Dropbox Business logo
Reviews Sentiment
 
 
 
1-2(315)
3-4(7,529)
5(13,837)
Key Features
Document Storage4.7
Secure Data Storage4.7

User insights about the archiving & retention feature

Reviewers appreciate Dropbox Business's archiving and retention capabilities for their ease of use and security. They find it valuable for retrieving old documents and ensuring data is backed up. Users highlight the ability to set retention policies and recover deleted files. However, some mention that advanced features are only available as paid add-ons.
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“Archiving files and retention are both useful tools to manage data and be confident in its use. You can archive data and set different options for retention based on the user subscription type.”
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Hazbar k.

Tech Solutions Manager

“I like that with Dropbox Business, I can easily store and organize all my important files, documents, and other content in one secure, centralized place in the cloud. The archiving and retention features allow me to easily and securely access my documents from anywhere, at any time, ensuring that I always have a safe and secure backup of all my important data. The retention policies also give me the peace of mind knowing that my content will be protected, even if I delete it accidentally or if I need to recover something that has been lost or deleted.”
NK

Nickson K.

freelancer

Starting price
11.99flat rate /
per month
learn more
Pros and Cons based on 21,681 verified reviews
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Efficient file sharing

Enhanced team collaboration

Convenient file access

Organized photo sharing

Simple drag and drop

Slow file transfer speed

User account management issues

High costs and limited options

Complex navigation

Limited storage space

See pros and cons details
Box logo
Reviews Sentiment
 
 
 
1-2(167)
3-4(2,280)
5(3,175)
Key Features
Document Storage4.7
Secure Data Storage4.7

User insights about the archiving & retention feature

Users report that Box's archiving and retention capabilities are easy to use and manage. They appreciate the ability to recover and update old information, which is important for their business. Reviewers highlight the stability and ease of access to archived files. However, some mention that advanced archiving and retention features require higher subscription tiers.
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“BOX allows multiple versions and histories, plus you can on the paid subscription tier you storage layers, but the basic option lacks proper archiving/retention functionality, has limited version retention control or easy reverts/reapplies, and does not offer various pricing/usage options for storage to make use of archiving features, these require higher subscriptions on the enterprise level.”
MK

Marcin K.

Senior Technical Engineer/DevOps

“The ability to recover,adjust,update old information and ad them to new projects ”
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Emina ¿.

Cashier

Starting price
20per user /
per month
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Pros and Cons based on 5,622 verified reviews
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Secure and versatile file sharing

Effective team collaboration tools

Convenient file access

Robust security features

Comprehensive data management

Frequent issues and slow updates

Slow file transfer speeds

Restrictive file size limitations

High costs and complexity

Inefficient search functionality

See pros and cons details
Google Workspace logo
Reviews Sentiment
 
 
 
1-2(165)
3-4(4,154)
5(13,152)
Key Features
Document Storage4.7
Secure Data Storage4.7

User insights about the archiving & retention feature

Users report that Google Workspace's archiving and retention capabilities are easy to manage and integrate seamlessly with other Google apps. They appreciate the ability to preserve important data, comply with legal requirements, and manage storage space efficiently. Reviewers highlight the ease of accessing archived data and the peace of mind provided by automatic retention policies.
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“For archiving, I believe we all don't need to doubt Google in handling and managing it all, with examples of various Google applications that can remain integrated and neat in sorting our data and/or documents such as Google Drive, photos, spreadsheets, etc. And not only that, but Google Workspace can also perform archiving of users. Then for retention, Google Workspace is very reliable by having a Vault feature which in my opinion, and the team is very high-tech and can be trusted in securing our data, we can still track what is happening, export and search for the company or team data from the application we choose. We can also retrieve valuable information, even from suspended accounts. This is a smart way to gather what the legal team needs and prevent data loss from employee turnover.”
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Deni H.

Freelancer

“Archiving and retention is a useful feature in Google Workspace that allows users to automatically store and manage their emails, chats, and other data for a specific period of time. This can help users comply with various regulations and industry standards, and it can also help organizations manage their data more effectively. Additionally, archiving and retention can be useful for legal and compliance purposes, as it can provide a record of communications and other data that may be needed in the future. Overall, archiving and retention is a valuable feature in Google Workspace that can help organizations manage their data and comply with various regulations and standards.”
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Christian J.

Systems Engineer

Starting price
7per user /
per month
learn more
Pros and Cons based on 17,471 verified reviews
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Effective remote teamwork

Enhanced workflow efficiency

Accessible cloud storage

Seamless document sharing

Seamless app integration

Dependence on internet

Inconsistent customer support

High costs and limitations

Complex account management

Challenging file management

See pros and cons details
OneDrive logo
Reviews Sentiment
 
 
 
1-2(243)
3-4(4,803)
5(7,561)
Key Features
Document Storage4.7
Secure Data Storage4.7

User insights about the archiving & retention feature

Reviewers indicate that OneDrive's archiving and retention capabilities are easy to use and helpful for managing documents. They appreciate the ability to set retention times and recover previous versions of files. Users find it convenient for accessing old documents from anywhere and highlight its compliance with legal and regulatory requirements. However, some feel it may lack advanced retention policies for complex data management.
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“Archiving & Retention in OneDrive ensures compliance by preserving data for specified periods, aiding in legal and regulatory requirements, and preventing accidental deletion. However, it may lack advanced retention policies for complex data manageme”
NH

Nadir H.

District Project Supervisor in Government Administration

“This is a great tool in case a document was removed from the drive. We can keep documents out of the main drive with archiving and access them anytime from the search/filter buttons.”
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Dallas S.

Marketing Agency Partner

Starting price
1.99flat rate /
per month
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Pros and Cons based on 12,607 verified reviews
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Effective team collaboration

Seamless Microsoft integration

Efficient file sharing

Reliable photo storage

Convenient mobile access

Slow performance speed

Complicated account access

Inconsistent issue management

Unreliable file synchronization

Problematic file upload

See pros and cons details
Google Cloud Storage logo
Reviews Sentiment
 
 
 
1-2(11)
3-4(458)
5(1,821)
Key Features
Document Storage
Secure Data Storage4.7

User insights about the archiving & retention feature

Users report that Google Cloud Storage's archiving and retention capabilities are easy to use and secure. They find it valuable for ensuring that documents and data are preserved and accessible. Reviewers appreciate the ability to set data retention limits and the convenience of retrieving archived information. They say it helps keep their data organized and safe.

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“Those are quite important feature, because we can ensures that all current and future objects in the bucket cannot be deleted or replaced until they reach the age you define in the retention policy. So I find it useful.”
AM

Arijeet M.

Guitar Instructor

“Being able to archive and set data retention limits keeps the space organized. ”
AD

Anthony D.

Carpenter

Starting price
0.02other /
per month
learn more
Pros and Cons based on 2,290 verified reviews

Multi-device accessibility

Secure file storage

Seamless integration

Universal access

Slow upload speeds

Internet dependency

Cost concerns

See pros and cons details

Other Top Rated Cloud Storage Software with Archiving & Retention in 2026

Google Workspace logo

Collaboration application suite for teams

learn more
Google Workspace is a suite of applications from Google which offers a number of tools to communicate and collaborate with colleagues, store files, and manage data from all devices.

Read more about Google Workspace

Users also considered
Dropbox Business logo
Category Leaders

File syncing, storage & sharing platform

learn more
Dropbox Business is an off-site server for file syncing, storage and sharing which allows teams of all sizes to save and share files of any format and access them anywhere, on any device

Read more about Dropbox Business

Users also considered
OneDrive logo
Category Leaders

Secure access, sharing, and file storage solution

learn more
OneDrive is a secure access, sharing, and file storage solution which enables users to store and share photos, videos, documents, and more at anytime, via any device.

Read more about OneDrive

Users also considered
Box logo
Category Leaders

AI-driven content, collaboration and workflow management

learn more
Box is a modern content management platform that transforms how organizations work and collaborate to achieve results faster

Read more about Box

Users also considered
Google Cloud Storage logo

Object storage platform to store, organize, and analyze data

learn more
Cloud Storage by Google helps businesses store, organize, and analyze various documents, audio and video files, images, and other data in a centralized repository. It includes buckets, which lets users create storage spaces by geographic location or region and define bandwidth and access rights.

Read more about Google Cloud Storage

Users also considered
iCloud logo

Multi-device cloud content storage

learn more
iCloud from Apple is a secure cloud storage solution for storing multiple types of content online, and across all your devices. The data storage platform provides a single place to store your documents, music, photos and other files. It eliminates the need for uploads, downloads and transfers.

Read more about iCloud

Users also considered
Bitrix24 logo

All in one business management workspace

learn more
Bitrix24 is a free cloud and open source collaboration platform providing CRM, document management, tasking, time management, and project management tools. Over 12 million companies rely on Bitrix24 in 186 countries.

Read more about Bitrix24

Users also considered
Progress ShareFile logo

Secure file sharing and sync

learn more
Progress ShareFile provides users with the ability to send, receive and share large business files securely. Through the ShareFile portal, offer clients a personalized, company-branded and password-protected platform from which to collaborate on files.

Read more about Progress ShareFile

Users also considered
Cove Data Protection logo

Cloud-first data protection as a service

learn more
Cove Data Protection offers cloud-first data protection, with cloud storage included in your price. Keep data in region with 30 data centers worldwide.

Read more about Cove Data Protection

Users also considered
PhotoShelter for Brands logo

PhotoShelter for Brands transforms how creative people work.

learn more
PhotoShelter is a DAM leader that makes it easy to collaborate with your team on digital content.

Read more about PhotoShelter for Brands

Users also considered
5centsCDN logo

Live streaming solution

learn more
5centsCDN is a cloud-based live streaming solution that helps businesses publish content, schedule playlists, record videos, and more. With IP and geo-blocking functionality, administrators can block content screening across specific domestic or international locations.

Read more about 5centsCDN

Users also considered
Google Photos logo

Photo storage and sharing platform

learn more
Google Photos is a free, unlimited photo storage and photo sharing service that makes it easy to store, sync, and share all your photos across your devices

Read more about Google Photos

Users also considered
Tresorit logo

End-to-end encrypted file sync and sharing

learn more
Keep files in the cloud and protect them with end-to-end encryption.

Read more about Tresorit

Users also considered
Backblaze B2 Cloud Storage logo

Always-hot cloud storage to store, manage, and protect data

learn more
A leading specialized cloud provider that makes it easy for businesses to store, use, and protect their data. Over 100K customers in 175 countries use B2 Cloud Storage to host content, build & run applications, manage media, back up & archive data, and protect and recover from ransomware attacks.

Read more about Backblaze B2 Cloud Storage

Users also considered
SyncBackPro logo
Category Leaders

Reliable, powerful backup and sync for all your data needs.

learn more
SyncBackPro is a powerful and flexible backup and synchronization software for Windows. It supports local, network, cloud, and FTP destinations, automates tasks, and protects data with encryption. Ideal for both personal and business use, it’s reliable and easy to configure.

Read more about SyncBackPro

Users also considered
pCloud Business logo
Category Leaders

Online storage & digital asset management service

learn more
pCloud Business is a secure cloud storage and fast digital asset management service with solutions for web, Windows, Mac, Linux, iOS and Android with a user-friendly interface. Store and share your files, collaborate with your colleagues and improve the overall workflow and efficiency of your team.

Read more about pCloud Business

Users also considered
Cerberus FTP Server logo

Secure file transfer solution

learn more
Cerberus FTP Server is a secure on-premise file transfer solution designed to provide auditing, collaboration and automation tools for secure file transfer. The system is HIPAA compliant and FIPS 140-2 validated, and offers SSL encryption, IP auto-banning, two-factor authentication (2FA), and more.

Read more about Cerberus FTP Server

Users also considered
SFTP To Go logo
Category Leaders

Secure cloud storage with SFTP/FTPS/S3/HTTP file access

learn more
SFTP To Go is a secure, simple, fully managed cloud storage solution offering SFTP, FTPS, S3, and HTTPS file transfer. Trusted by 1,000+ companies, it ensures compliance with HIPAA, GDPR, and SOC 2.

Read more about SFTP To Go

Users also considered
echo3D logo

3D digital asset management for enterprises

learn more
echo3D is a 3D digital asset management (DAM) platform for teams to store, secure, optimize, and share 3D models and scans across their organization and beyond.

Read more about echo3D

Users also considered
Blaze Transfer logo

Send big files securely and effortlessly with Blaze

learn more
Blaze Transfer is the ideal solution for individuals and businesses looking for a fast, secure way to share large files. With Quantum-Safe End-to-End encryption, you can rest assured that your data is protected, whether you're collaborating with colleagues or sharing information with clients.

Read more about Blaze Transfer

Users also considered
FileInvite logo

Streamlining loan document collection for lenders

learn more
FileInvite streamlines document collection with e-signatures, reminders, and integrations ideal for lending and professional services.

Read more about FileInvite

Users also considered
OpenText Cloudally Backup for Microsoft 365 logo

Never Face Data Loss Again!

learn more
Enterprise-grade automated backup and recovery solution, since 2011. Backup all your business critical data, Protect your business-critical cloud data with CloudAlly. 

Read more about OpenText Cloudally Backup for Microsoft 365

Users also considered
Droplr logo

Collaboration tool for remote workers & distributed teams

learn more
Droplr is a remote collaboration & communication tool enabling remote teams to instantly swap screenshots & share screens & files with teammates & clients

Read more about Droplr

Users also considered
Zoho WorkDrive logo
Category Leaders

Secure shared workspace & file sharing solution for teams

learn more
Zoho WorkDrive is a cloud-based file storage, sync and collaboration solution for teams which provides a secure shared workspace, Team Folders, real-time notifications, document drafting and publishing, file sharing with configurable access controls, TrueSync, versioning, analytics, and more

Read more about Zoho WorkDrive

Users also considered
Carbonite logo

Internet based backup solution

learn more
Carbonite lets users backup all the data on their computer as long as it’s connected to the internet. It is a cybersecurity software that allows businesses to back up their files and digital assets, as well as recover them in the event of a data loss.

Read more about Carbonite

Users also considered

Key features for Cloud Storage software

Based on GetApp's analysis of verified user reviews collected between July 2021 and August 2024.

  • Document Storage: Reviewers value the ability to store various file types, organize documents in folders, and access them from multiple devices with ease. 90% of reviewers rated this feature as important or highly important.
  • Secure Data Storage: Users highlight encryption, two-factor authentication, and access controls as essential for protecting sensitive information and ensuring data privacy. 90% of reviewers rated this feature as important or highly important.
  • Backup and Recovery: Reviewers appreciate the automatic backup, version history, and recovery options, ensuring data can be restored easily after loss or corruption. 90% of reviewers rated this feature as important or highly important.
  • File Sharing: Users find the ability to share files with specific access permissions and real-time collaboration features crucial for efficient teamwork. 89% of reviewers rated this feature as important or highly important.
  • Access Controls/Permissions: Reviewers emphasize the importance of customizable permissions to control who can view, edit, or share documents, enhancing security and collaboration. 88% of reviewers rated this feature as important or highly important.
  • Mobile Access: Users value the convenience of accessing, editing, and sharing files from mobile devices, enabling productivity on the go. 85% of reviewers rated this feature as important or highly important.