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vFairs vs Expo Pass Comparison (2026)

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Good recommendations?

vFairs

Expo Pass

Overview

The vFairs event management platform offers technology and solutions for every aspect of every event. Enhance your planning process, build an immersive onsite or online experience, market your event more effectively, or capture important data about your audience with our flexible feature suite.

Get customized registration with polished forms, easy payments, and tailored data collection. Expo Pass makes it easy to manage sign-ups, gather insights, deploy mobile-friendly forms, automate confirmations, integrate with existing software, and simplify your pre-event logistics.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

Pricing

Starting from

No pricing info

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

2495

Per year

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.8

635

516

107

Value for money

Ease of use

Features

Customer support

91%

would recommend this app

4.8

136

114

Value for money

Ease of use

Features

Customer support

91%

would recommend this app

Pros

“At the same time, it significantly enhances the participant experience by providing a clear, user-friendly interface that makes it easy for attendees to navigate sessions, access information, and engage with the event.”

Adriana P.

Membership Manager

“The dashboard, menu and reports were not as intuitive as they could have been and sometimes we wanted to extract information from the system when there didn't seem to be an easy way to do it on our own. When we asked vFairs team, they were always able to help.”

Roberta S.

Board President

“The platform lacks more advanced, intuitive, and easily accessible analytics that would help track attendee behaviour and engagement in real time.”

Kulvir D.

Event Audience and Delegate Experience Manager

Pros

“Using the badge printing system saved us a lot of time close to the conference, as we were able to focus on the last-minute needs of our registrants instead of printing/re-printing, stuffing, and shipping badge holders ahead of time.”

Beth G.

Director of Meetings

“The system is user-friendly, setup is simple, and having our iPads and printers work seamlessly together has made the check-in process much smoother for both our staff and attendees.”

Paige D.

Operations Admin

“Our attendees liked that they were able to make corrections to their badges prior to printing and appreciated how the printing speed expedited their check-in/registration process.”

Beth G.

Director of Meetings

Cons

“The backend was too complicated - if you are not a developer or a coder it can get really overwhelming”

Mashhaal R.

Senior Digital Marketing Manager

“Some of the platform's features not fully accessible so were not available to us.”

Caroline B.

Small Business Specialist

“still struggling with customer number being the identifier for customers, not emails or phone”

johanna l.

Marketing Manager

Cons

“Unfortunately, the venue can charge an exorbitant fees for a dedicated hardline and power drops for the equipment, and you might not take that into account when signing up for this service.”

Marlyn F.

Meetings and Events Logistics Manager

“On one occasion, there was some confusion regarding the shipment of the Expo Pass system, and the details seemed to get lost in communication.”

Paige D.

Operations Admin

“Additionally, one drawback we encountered was with the magic link feature, which isn't always compatible for certain industries, like government agencies, due to specific security protocols.”

Kelsey W.

Director at Large - Board Member Marketing and Communications