Guidebook vs Whova

EventsAir

Cvent Event Management

Whova

Whova is a cloud-based event management solution that enables businesses, universities, exhibitors, and government organizations to engage with attendees, generate name badges, handle online registration processes, and host video conferences.

EventsAir is a cloud-based platform that helps execute in-person, virtual, and hybrid events. Key features include built-in budgeting, accounting tools, on-brand event sites, and seamless registration experiences.

Cvent Event Management provides online event planning and management, web survey and email marketing solution for event planners, attendees, and hospitality venues across industries, globally. The software supports the entire event lifecycle, from marketing and initial registration through to event check-in & beyond

Guidebook is a cloud-based DIY app building platform that allows event organizers, academic bodies and Enterprise business users to create smartphone apps without the requirement of any coding skills, by utilizing customizable templates, drag and drop editing tools, third-party integrations and more

Access Controls/Permissions

Agenda Management

Application Development

Attendance Management

Attendee Management

Attendee Profiles

Audience Targeting

Badge Management

Calendar Management

Change Management

Collaboration Tools

Conferences/Conventions

Customizable Branding

Customizable Templates

Data Import/Export

Data Synchronization

Design Templates

Drag & Drop

Email Management

Email Marketing

Engagement Tracking

Event Calendar

Event Management

Event Maps

Event Scheduling

Feature Library

Gamification

Landing Pages/Web Forms

Live Chat

Mobile Access

Mobile Check-in

Multi-Event

Offline Access

One-to-One Messaging

Personalization

Real-Time Updates

Registration Management

Reminders

Reporting/Analytics

Scheduling

Social Media Integration

Social Promotion

Speaker Profiles

Sponsorship Management

Survey/Poll Management

Surveys & Feedback

Third-Party Integrations

Ticketing

Visual Modeling

Weddings/Parties

WYSIWYG Editor

Guidebook

Web-based

Android

iPad

iPhone

Self Service

Full Service

Branded App

Education Administrator

We or attendees should be able to print their certificates of attendance directly from Guidebook instead of us having to download all of the attendance information, organize it, create a system to create the certificates and then email them out.

We should be able to upload the emails of the registered attendees, and they should be able to log in and create their own password without having to click on links in emails.   

Executive Assistant

It helped to keep them on schedule during our New Student Orientation as well as gave them a place to find answers to the majority of the FAQ's that would have bombarded our administrative offices.

Conference Administrator 

I love that the attendees can access any time and there is a live update option and it works for everyone immediately.

economist

I would like to send live inquiries or surveys during events but these functionalities are overpriced

Assistant Dean

Copying over the old guide was not as seamless as I expected, but easily fixed by customer support.

Reunion Co-Chair

Lacks text messaging except as expensive add-on

Executive director 

Event Planner

The interface is professional in appearance and easy to tailor, and user-friendly.  

Executive Director

Very easy to set up, use, and extremely affordable.  

Technology Adoption & Education Analyst

Ease of use and familiar to most conference attendees

Asst. Vice Chancellor 

Again, easy to use and makes conference planning a breeze.

Attendee Engagement

Scheduling and Session Scheduling

Customer Support

Pricing

Student Information

Security and Access Control

User Interface

Customization

Conference Management

Freelancers

Small Business

Large Enterprises

Mid-size Business

Eventbrite

Eventbrite is a global ticketing and event technology platform that provides creators of events with tools and resources to seamlessly plan, promote, and produce live experiences. Eventbrite is a ticketing and event technology platform that helps businesses organize and sell tickets to events online while helping people discover events that fuel passions. From workshops to concerts to conferences to film and music festivals, Eventbrite houses events of all shapes and sizes.

vFairs

vFairs is a virtual events management platform which enables organizations to host end-to-end online events & engage relevant audiences with custom registration forms, virtual booth templates, interactivity tools such as group chat or 1:1 chat, webinar functionality, event reporting, & more

Abstract Management

Access Control

Activity Dashboard

Alerts/Notifications

Attendance Tracking

Attendee Tracking

Audience Analytics

Audience Engagement

Barcode/Ticket Scanning

Breakout Rooms

Chat/Messaging

Class Registration

Communication Management

Conferencing

Contact Management

Content Management

Customizable Forms

Data Security

Discount Management

Electronic Payments

Email Reminders

Event Marketing

Event Registration

Event Ticketing

Event Tracking

Exhibit/Vendor Management

Feedback Management

Forms Management

For Virtual Events

Group Registration

Guest List Management

Lead Capture

Lead Generation

Live Streaming

Marketing Automation

Meeting Management

Multi-Language

Networking

Online Registration

Payment Processing

Presentation Streaming

Promotions Management

QR Codes

Real-Time Analytics

Real-Time Chat

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Recording

Refund Management

Reporting & Statistics

Self Check-In/Check-Out

Self Service Portal

Speaker Management

Sponsor Pages

Video Conferencing

Video Streaming

Virtual Lobby

Visitor Registration

Website Management

By industry, Whova reviewers are most commonly professionals in education management (16%). The most frequent use case for Whova cited by reviewers is mobile event apps (41% of reviewers).

Users and use cases

Most reviewers indicate that Whova provides good value for money, especially for budget-conscious users, and they appreciate the flexible pricing. Some users report that add-ons can raise costs quickly and wish for clearer, all-inclusive pricing.

Value for money

The Whova integration most frequently cited by reviewers is Zoom Workplace, a video conferencing product rated 4.6 out of 5 for its integration with Whova.

Integrations

Whova is a mobile event app solution with key features that include mobile access, agenda management, event scheduling, real-time updates, live streaming, networking, and more.

Webex Suite

Airmeet

Bizzabo

Cvent Attendee Hub

RingCentral Events

RSVPify

Basic

Inefficient email and contact management

Transportation Group Leader, Technical Specialist

accidentally created two profiles - difficult to figure out how to merge or eliminate one - wasn't sure messages were all coming to one location

Nanny Industry Consultant  Social Media Manager  Blogger   Writer  Mentor 

We are not able to see in advance nor edit those emails, which also contained information not pertinent to our virtual event.

49% of reviewers feel negative about Whova’s email and contact management. Reviewers indicate they receive too many redundant or irrelevant emails, making it hard to keep track of important information. They say exporting contacts, managing communications, and accessing or sharing contact details can be unintuitive or cumbersome. Some users report difficulties with email notifications, confusion around merging profiles, and challenges in following up with attendees outside the app, which complicates post-event networking and communication.

Cumbersome messaging and feedback

Resource/Counselor Associate

Comment to my Photo by others did not show up under my Photo but much further down and under the other person's posts - layout for comments and replies was confusing and didn't follow sub-menu properly or consistently - My Reply to a Comment added via older Chrome device did show up under her Comment, but not under my Photo (maybe it was the other User's error or perhaps she submitted it via her Phone and also had a problem) - mobile interface may be a little buggy.

ESL Instructor

The drawback that I saw was that you had no way of replying to someone or deleting a post / message.

56% of reviewers feel negative about Whova’s messaging and feedback features. Reviewers indicate that the messaging system can be confusing, with difficulties in finding, responding to, or clearing messages. They say the volume of messages and discussion threads can be overwhelming, and the layout for comments and replies is not always intuitive. Some users report delays in responses, limited options for interaction, and challenges in keeping up with or managing feedback, which detracts from efficient communication during events.

Overwhelming and persistent notifications

Associate Professor of Clinical Psychology

The front page of notifications (on the first day of the conference there were already 465 notifications - I couldn't get to the bottom of them even by the end of the conference.  

72% of reviewers feel negative about Whova’s notification system. Reviewers indicate they are frustrated by the excessive volume of notifications, which can be distracting and difficult to manage. They say there is no easy way to clear or filter notifications, leading to clutter and missed important updates. Some users report that persistent alerts, lack of customization, and repetitive messages contribute to a sense of overwhelm, making it challenging to focus on relevant content or maintain a streamlined event experience.

Interactive and user-friendly design

Digital Content Marketing

The interface and engagement options allow anyone to sign in and begin interacting with others instantly.

HR Business Partner

The app was so easy to use and it allowed for meaningful interactions in a virtual space.

93% of reviewers feel positive about Whova’s user interface. Reviewers appreciate the intuitive layout, which enables them to interact with other participants, join discussions, and navigate event features with ease. They say the platform encourages engagement through real-time collaboration, interactive modules, and seamless communication tools. Some users report that even those who are not tech-savvy find the interface approachable, and they enjoy the interactive experience whether attending virtually or in person, making participation more enjoyable and productive.