EarlyWorks Pricing, Features, Reviews & Comparison of Alternatives


Childcare documentation & programming platform

5.0/5 (1 review)

EarlyWorks overview

EarlyWorks is an Australian based childcare documentation and programming system which simplifies and streamlines all aspects of childcare planning and management across the organization. Childcare managers, administrators and educators are provided with features for child files and portfolios, daily or weekly journals, photo and document sharing, tasks and events, quality improvement plans, family engagement, and more.

EarlyWorks enables users to utilize a variety of childcare observation styles for individuals or groups including learning journeys, running records, child notes, anecdotal records, jottings, photo journals, time samples, and more. Users can generate planned or spontaneous programs and cater experiences to each child, which can be linked back to observations. Families are able to see their children engaged in learning experiences via daily or weekly photo journal entries via the EarlyWorks platform, and can share photos and documents to educators by uploading them from home.

Educators can view each child’s current learning and progression towards goals with a click, and access their individual documentation in one place. As each child’s EarlyWorks profile grows, it becomes a comprehensive learning summary complete with family input and communications. Families are able to access real-time information on their children’s bottle times and quantities, meals, portion sizes, nappy changes, sleep times, and more through their EarlyWorks portfolio online, as well as view important documents such as policies and handbooks at any time, via any connected device.

Childcare managers, administrators and educators can view all upcoming tasks and events via the calendar such as excursions, birthdays, and special events, as well as any important compliance tasks such as first aid box checks. Customized dashboards provide insights on a room by room level, and can be tailored to the requirements of specific roles such as team leaders, managers, and educator assistants. EarlyWorks also enables users to generate their organization’s entire quality improvement plan (QIP) in a click, and create regular reflections of pedagogy for support in continuous improvement.


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Pricing options
Value for money
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Business size



United States, Australia

Supported languages

EarlyWorks screenshot: Get quick access to children’s portfolios of observations, journals, images and family communications via mobile deviceEarlyWorks screenshot: Get notifications on updates to daily or weekly journal entries and communications via mobile deviceEarlyWorks screenshot: EarlyWorks includes the evaluation box in the observation list screen to assist educators in seeing a visible planning cycle as it evolves and expands over time

EarlyWorks reviews


Very good
Value for money
Ease of use
Customer support
Denise Rath

Fantastic time saver

Used daily for 6-12 months
Reviewed 2018-09-04
Review Source: Capterra

We have been working with it now for just on a year and i have had experience with 3 other programs previously. It not only runs rings around the other programs with functionality, but it is easy to use. My senior educators that have been in the industry like myself for long periods of time have been able to get around it with minimal support and training. And training has been fantastic. one on one and group and they answer the phone all the time. I Love it

It covers all aspects of programming required of our Early years educators, it sets up reminders so that no aspect is forgotten.

Haven't found much I don't like yet with the system. maybe an online manual for those like me that have to train new staff in the use of it so that i don't forget parts.

Response from EarlyWorks

Dear Denise

Thank you so much for taking the time to review EarlyWorks. It is much appreciated. We work extremely hard to make EarlyWorks the best product it can be, so it is heartening to receive such positive feedback. It is particularly encouraging when it comes from someone so knowledgeable and passionate about Early Childhood Education.

A link to the User Guide (https://getearlyworks.com.au/help) is available from the website (under the Support menu option) and within the application (Question Mark icon on the top right) However, as always, if you have any questions please feel free to phone or email us at any time.

Thanks again

Rating breakdown

Value for money
Ease of use
Customer support

Likelihood to recommend: 10/10

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EarlyWorks pricing

Starting from
Pricing options
Free trial
View Pricing Plans

EarlyWorks charges a simple standard fee of $1.45 per month per child.
Minimum charge per month is $29.95. Once-off $99 setup fee.

EarlyWorks features

Activity Dashboard
Assessment Management
Automatic Notifications
Communication Management
Learning Management
Records Management
Self Service Portal

API (101 other apps)
Activity Tracking (70 other apps)
Attendance Management (82 other apps)
Attendance Tracking (75 other apps)
Calendar Management (72 other apps)
Content Management (72 other apps)
Course Authoring (85 other apps)
Customizable Branding (79 other apps)
Data Import/Export (72 other apps)
Progress Reports (71 other apps)
Progress Tracking (85 other apps)
Registration Management (75 other apps)
Reporting & Statistics (113 other apps)

Additional information for EarlyWorks

Key features of EarlyWorks

  • Photo gallery
  • Home-based
  • Child care center
  • Food program records
  • Menu planning
  • Lesson plan management
  • Text messaging
  • Parent portal
  • Daily reports
  • Parent / child records
  • Group & individual observations
  • Learning journeys
  • Running records, child notes, photo journals
  • Planning, documenting and evaluating
  • Daily or weekly journals
  • Photo and document sharing
  • Child files and portfolios
  • Alerts and notifications
  • Customized dashboards
  • Daily communications
  • Tasks & events
  • Reflections of pedogogy
  • Quality Improvement Plan (QIP) generation
  • Real-time family access to detailed information
  • Custom output
View All Features


Ensure that each child’s learning and development is accurately assessed through an ongoing cycle of planning, documenting and evaluating and a variety of observation styles.

Generate quality improvement plans (QIP) based on the data already entered within EarlyWorks with a click of a button, with evidence to support.

Create daily or weekly photo journal entries to enable families to see their children engaged in learning experiences. Photos and documents can also be uploaded and shared between parents and educators.

Customize dashboards, alerts and notifications to ensure all programming is transparent to all levels of management on a room by room level.

Keep track of tasks, birthdays, special events, and excursions with EarlyWorks’ event calendar. Pre-populated tasks, such as first aid box and evacuation bag checks, help organizations to stay compliant.