MagicBooking - 2026 Pricing, Features, Reviews & Alternatives

MagicBooking: The Ultimate Admin Solution for Schools and Clubs

MagicBooking is an all-in-one software solution designed to automate administrative processes for schools, clubs, and care providers. With robust features and seamless integration, MagicBooking saves time and enhances efficiency by streamlining complex tasks such as bookings, payments, attendance tracking, and information management.

Custom Discounts Made Easy - MagicBooking enables you to easily set up custom discounts, ensuring accurate billing and a smooth experience for parents. You can automate sibling and weekly discounts, apply entitlements for free childcare, and offer discounts for free school meals, pupil premium, and staff. The system's smart recalculation feature ensures that discounts are applied automatically, even when bookings are partially canceled, meaning less manual intervention and fewer errors.

Seamless Data Management and Sharing - All critical student and family information is securely stored and easily accessible within MagicBooking's platform. This includes medical records, SEND (Special Educational Needs and Disabilities) data, consents, emergency contacts, authorized collectors, check-in/out times, and accident reports. By eliminating the need for physical paperwork and hand-written forms, MagicBooking improves data accuracy and enhances internal communication between staff and parents, ensuring that everyone stays up to date with real-time information.

Built-In Security & Compliance - Data security is at the heart of MagicBooking. With end-to-end encryption, secure access controls, and GDPR compliance, you can rest assured that sensitive information is protected. The platform also allows different user permission levels, so staff members only access the data they need. Parents and caregivers benefit from secure login portals where they can manage bookings and payments without compromising data integrity.

Advanced Integrations - MagicBooking offers seamless integration with popular school management systems, payment gateways, and communication tools. It works in harmony with the systems you already use, such as childcare voucher providers and financial software, ensuring smooth data flow and reducing the need for duplicate entries.

Flexible and Scalable - Whether you're a small school club or a large organization with multiple sites, MagicBooking scales to meet your needs. It’s designed to grow with your business, offering flexible packages and customization options tailored to your specific operational requirements.

Top-Tier Support - Our dedicated support team is always ready to help, from initial setup to ongoing use. We provide full training, troubleshooting, and software updates to ensure you get the most out of MagicBooking.

Why Choose MagicBooking?

- Automate bookings and payments to save time and reduce errors

- Custom discount application for free childcare entitlements, sibling discounts, and more

- Securely manage and share critical student information

- Ensure compliance with GDPR and other regulations

- Seamless integrations with key systems and platforms

- Scalable for any size of school or club

MagicBooking isn’t just a booking system - it’s a powerful tool to transform how you manage your operations, freeing up valuable time to focus on what matters most: providing the best care and experience for the children and families you serve.