Invoicely vs Square Payments

QuickBooks Online

PayPal

Abby

QuickBooks Online is an all-in-one online business software designed to help manage business finances. The platform is built to scale businesses, unlocking insights and providing the functionality of a larger team, all on one integrated platform.

PayPal provides an end-to-end suite of tools that can integrate with a business's existing systems and service providers. Its network of shoppers and businesses provides AI-driven data insights to help businesses reach new customers and drive results.

Abby helps businesses ensure that customer documents are legal and comply with the rules. Customers can pay online and receive reminders for late payments.


invoiceky enables freelancers and small businesses to create, send and manage an unlimited number of simple and professional looking invoices.

Accounting

Accounting Integration

Accounts Payable

Billing & Invoicing

Contact Database

Contingency Billing

Customer Statements

Customizable Invoices

Data Security

Dunning Management

Electronic Payments

Expense Tracking

Financial Management

For Small Businesses

Hourly Billing

Invoice Creation

Invoice History

Invoice Management

Invoice Processing

Mobile Payments

Multi-Currency

Online Invoicing

Online Payments

Payment Processing

Project Billing

Receivables Ledger

Recurring Invoicing

Recurring/Subscription Billing

Reminders

Reporting/Analytics

Time & Expense Tracking

Transaction History

Most users consider Invoicely to offer strong value for money, and they frequently highlight the extensive free features as sufficient for small businesses. Some users report minor limitations in the free plan, but they generally feel the cost-benefit is favorable.

Value for money

Reviews for Invoicely come from a wide variety of industries, including Information Technology and Services (11% of reviewers), Marketing and Advertising (11%), and Computer Software (9%). The most frequent use case for Invoicely cited by reviewers is billing and invoicing (85% of reviewers).

Invoicely

Web-based

Linux

Windows

Xero

QuickBooks Enterprise

Wave

FreshBooks

Free

Basic

Professional

Enterprise

Finance Manager

Although it is an easy tool for small business, it is alarming that your account gets shut down mid working and you can't log in or access the historical data. Although a week of daily emailing their support , noany response yet or possibility to access your account.

Freelance web developer

As a freelancer i use its free version to create invoices to send my clients, it allows to create custom invoices as well as have prebuild templates to be use

Owner

The financial business break down, daily, weekly, monthly and yearly.

social media manager

However, until such transparency is provided and an effort is made to rectify this situation, I caution potential customers about engaging with a service that does not uphold its commitments or communicate effectively with its users.

In an attempt to address the issue promptly, I reached out within less than 2weeks, kindly expecting a straightforward process or at least a dialogue to understand my options.

This eliminates 2nd party communications and saves so much of our time, since estimates take a good amount of time outside the normal job hours for a client.

Human Resources Generalist

To be honest, finding a way to quickly invoice both new and returning clients gave me plenty of restless nights, but it's an essential part of any business. When I discovered Invoicely, this problem was finally solved.

Our business involves client estimates with invoices and retainers to begin a job/project.

Also there are many customizable features that we use to create our business invoices.

This oversight resulted in an unexpected charge of $95 on January 1st.

Designer

Intuitive, mobile friendly, generating reports, sending, and tracking paid/unpaid.

Supply Chain Manager

I think the design needs to be improved.2.

This app makes invoicing and running the estimate side of the business more convenient.

Director

Invoicely (previously known as Invoiceable) boasts a basic set of features for the small-time user who wants to generate a few invoices every now and again.

Along with that, Invoicely integrates well with our banking institution.

Content Writer

It's great to see so many different invoice templates for various products and companies.

It took me several tries to edit invoices I had already sent.

Security

This software was perfect for invoicing and tracking all expenses.

Previously although it lacked a load of customization and features the ease of use and restrictions were not as heavy as they are now.

Takes seconds to get in and create and deploy an invoice

Add new or manage existing customers fast

Chief Marketing Officer

This was eventually remedied when I discovered Invoicely through Capterra.

Can be a bit confusing at the beggining, specially for non-english speakers (I think they should add a good traslated versionof the web).

Mechanic

I haven't made full use of all the services this products supplies but for basic invoicing I have found now flaws as yet

Writer/marketer

I came across Invoicely when I was looking for a way to generate professional invoices for freelance clients.

I don't normally use this kind of programs for my freelance services but I would consider use this one on my future proyects.

Overall, it was easy to set up invoicing with this platform and to customize my invoices for my business.

Designers forget to keep it as simple as an inbouce you can allow clients to pay on...thats it...

Business Manager

Easy tracking of all invoices, plus following up unpaid bills

Freelancer

There are limited features on the free plan - you have to upgrade to really use the software.

Creating invoices and tracking them is so easy compared to a manual system.

Research Manager

It was almost free and can do the basic things we needed to be done at the time.

Front End Developer

Adding items and there's an option for time.

President

Does the job and automated my invoicing process.

Invoice UI, pdf export,free features, ease of use

I liked the dashboards and the ease of getting started with the product - it doesn't take long to figure out how to use it.

Member of Board

Excellent program for invoicing clients, well thought out

I love the ease of use o this product as I'm a novice, I look forward to adding upgrades as my knowledge expands

This one has a different interphase but it's very easy to use, the overall functioning of the program it's quite good.

Could not ever get first invouce completed and accept payments

I think one of the not well organised sections is the Clients.

Creative Director

Love the fact that it’s beautifully designed UI is so easy to use.

The app is easy to use and is recommended for small businesses.

Nothing at all works as described, great pricing

Pricing

Billing and Tracking

Small Business

Customer Support

Bugs and Issues

Template Design

Payment Options

Settings

User Interface

Freelancers

Mid-size Business

Large Enterprises

Most users consider Invoicely to offer strong value for money, frequently highlighting the extensive features available in the free plan, such as payment integration and invoicing, which they say are sufficient for solo practitioners and small businesses. Most reviewers indicate that the free version includes more functionalities than some paid competitors, and they appreciate the ability to upgrade affordably for advanced needs. Some users report minor limitations in the free plan, like restricted product storage and lack of features such as estimates or multi-user access, but they generally feel the cost-benefit is favorable.

Venmo

Venmo is a digital wallet and payment gateway that allows customers to send money and make purchases via mobile device, and share activity via the purchase feed

Stripe

Stripe is a financial infrastructure platform that enables businesses to accept payments online and in person. It offers a suite of APIs for payment processing, subscription management, fraud prevention, and financial services integration Stripe provides both developer-focused tools with extensive documentation and no-code solutions for businesses without technical staff.

Accept every way your customers want to pay with Square Payments.

ACH Payment Processing

Activity Dashboard

Cash Management

Compliance Management

Contactless NFC

Credit Card Processing

Cryptocurrency Processing

Customer Database

Debit/Credit Card Processing

Electronic Signature

Fraud Detection

Gift Card Management

In-Person Payments

Mobile Access

Mobile Card Reader

Multiple Payment Options

Offline Access

Partial Payments

Payment Fraud Prevention

Payment Links

PCI Compliance

Point of Sale (POS)

Receipt Management

Reporting & Statistics

Sales Reports

SSL Security

Third-Party Integrations

Reviews for Square Payments come from a wide variety of industries, including retail (7% of reviewers), health, wellness and fitness (7%), and arts and crafts (4%). The most frequent use case for Square Payments cited by reviewers is payment processing (78% of reviewers).

Users and use cases

Reviewers indicate that Square Payments offers transparent, predictable pricing and no monthly fees, which they appreciate for small businesses. However, some users report that cumulative transaction fees and higher costs for advanced features can reduce overall value.

The Square Payments integration most frequently cited by reviewers is ClinicSense, a massage therapy product rated 5.0 out of 5 for its integration with Square Payments.

Integrations

Square Payments is a payment processing program offering key features such as debit/credit card processing, data security, payment fraud prevention, mobile payments, and online payments, among others.

Square Payments

iPad

Android

iPhone

Clover

PayPal Point of Sale

PayPal Commerce Platform

Square Point of Sale

SumUp

SpotOn

Cash App

ProPay

8am LawPay

In person

Online

Invoices

Manually entered

Dependence on strong connectivity

Director 

Will not work without strong cell service/internet

78% of reviewers feel negative about Square Payments’ connection reliability. Users report frequent issues when Wi-Fi or cellular signals are weak, especially at events or in rural areas. They say transactions can be delayed or fail entirely if the connection drops, requiring restarts or troubleshooting. Reviewers mention that the need for a strong, stable internet connection can disrupt service and slow down business, making it challenging to process payments in certain locations.

Frequent swiping difficulties

40% of reviewers feel negative about Square Payments’ card swiping experience. Users report that the swipe reader often requires multiple attempts to process a card, which can be embarrassing or frustrating in front of customers. They mention that issues with device compatibility, orientation, and swipe technique can lead to delays or failed transactions. Reviewers also note that manual entry fees are higher if swiping fails, adding to their dissatisfaction.

Inconsistent card reader performance

Registered Dietitian

I only use the small card reader that Square provided at no charge and I find it has difficulty with various magnetic strips and won't complete the charge.

43% of reviewers feel negative about Square Payments’ card reader hardware. Users report that the card reader often struggles to read cards on the first attempt, requiring multiple swipes or manual entry. They mention compatibility issues with newer phones and cases, as well as problems with Bluetooth or battery life. Reviewers say these hardware challenges can slow down transactions and create inconvenience for both staff and customers.

Occasional glitches and crashes

58% of reviewers feel negative about Square Payments’ bugs and technical issues. Users say the software sometimes freezes, crashes, or loses sync with devices, disrupting transactions. They report difficulties with customer support when problems arise, including long response times and limited live assistance. Reviewers mention that technical glitches can slow down business operations, especially during busy periods, and that troubleshooting can be frustrating and time-consuming.

Processing fees add up

43% of reviewers feel negative about Square Payments’ pricing. Users express concern over transaction fees, especially for small businesses or high-value sales. They say fees can be difficult to calculate and may impact profit margins. Reviewers note that additional charges for certain features or manual entries can further increase costs, and some feel the overall fee structure is less competitive compared to other providers.

Invoicely vs Square Payments Comparison (2026)

Invoicely

Square Payments

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives