Timetastic vs Vacation Tracker

Leave Dates

Calamari

BambooHR

Ditch the holiday spreadsheet. Leave Dates is a simple, shared calendar that saves you time and prevents booking clashes. Manage leave on desktop or mobile and give your team peace of mind. Streamline your admin and grow your business.

Try Leave Dates for free for 30 days.

HR platform with tools for collecting and sharing information about people and their work, featuring time off tracking, attendance tracking, and employee data storage. Integrates with Slack, Microsoft 365, Google Workspace, and JIRA to streamline HR workflows.

BambooHR centralizes employee, payroll, time, and benefits data in one platform, ensuring accurate, secure, and coordinated information for peace of mind.

Looking to keep of holidays and absence without those messy spreadsheets?

Yes off course you are, who wouldn't!

Timetastic is exactly what you need.

Get on board with 170,000 other people who've moved on from the spreadsheets. No more forgetting who has what holiday and how much left!

Self Service Portal

Employee Scheduling

Approval Process Control

Leave Policy Management

Most reviewers indicate that Timetastic delivers strong value for money, with affordable, transparent pricing and cost effectiveness. Most users consider the features well-matched to the price, though a few reviewers feel the platform is basic.

Value for money

Reviews for Timetastic come from a wide variety of industries, including computer software (9% of reviewers), information technology and services (8%), and marketing and advertising (6%). The most frequent use case for Timetastic cited by reviewers is leave management system (89% of reviewers).

Timetastic

Windows

iPhone

iPad

Linux

Android

Chromebook

Web-based

BrightHR

Employment Hero

Rippling

Deputy

Connecteam

Timetastic 

Tmetastic Pro

Operations Manager

Timetastic excels in simplifying leave management processes with its intuitive interface, flexibility, integration capabilities, and powerful analytics tools. Whether you're a small business or a large corporation, Timetastic proves to be a reliable solution for streamlining leave management with ease.

One of the most commendable aspects of Timetastic is its user-friendly interface, which ensures a seamless experience for users at every level.

Developer

It makes it so easy to request holidays and find out quickly how much I've got left for the rest of the year.

I feel like some basic features shouldn't be locked behind a pro subscription.

Simple to use and switch on and off as needed when tracking time.  

Human Resource Manager

I don't like the data download report and it does not show historic days booked off.  

I don't have any issues with timetastic at all, the only thing that stops me using it more is my own time restraints.

DIRECTOR

I therefore have to keep manual records, which defeats the objective of Timetastic

Director

It's annoying that we have a system for this and a second system for HR management.

Really easy to setup and get started.    

Chief Operating Officer

Ability to determine how I track PTO (hours vs days).  

Administrative Assistant

It allows for cross department visibility and heightens communication across the users.

Dircetor

Timetastic is very easy to use - so much better than spreadsheets and manual calculations for leave.  

Would like a notes section added so I can record specific notes by employee.

Finance Manager

Used for over 2 years now with no problems from an admin point.  

Events Manager

Timetastic has helped to revolutionise how we manage annual leave and hours worked by all staff, it also enables our accounts/ wages team to go online and calculate staff hours worked without waiting on someone to send a spreadsheet.

Simple to use and transformed our clunky manual process.

Barrister

Cool, easy to follow interface; helpful icons for types of leave; approval of holidays by email; email updates on who's away; number of days left for each member of staff; ability to carry over from previous years; control of number of people away at any one time; time off (such as sick leave) not affecting annual leave; I can't think of everything!

Office Manager

Very clear interface and excellent features.

The 50% discount for Charities has also been a really great help for us and made the software much more accessible to us.

Finance Director

Can change language - for example changing Departments to Teams (we're not the Civil Service!).   Or Boss to Manager.  

Rather than email trails or investing in expensive software or modules for HR solutions, it met our needs to book time, see available time, and track others plans to coordinate schedules.

Analyst

Love the way the vacation amount is calculated based on the start date, very helpful.

Easy to use for all users, easy to set up and maintain.

Web Developer

It show who has booked what days to avoid conflicts.

IT Manager

Also straightforward to setup users and approvers for each dept.

Food Bank Manager

This software has saved me hours of time and with the charity discount it's a no brainer!

Eliminated time consuming spreadsheets.   

Medical Resident

Another great feature is you can put in a minimal staff/user amount, and detect any potential conflicts with leave times, so not only do you get everyone's requests in one spot, but timetastic will essentially prevent you from making a scheduling error or leaving anything unstaffed.

Also, the calendar views are fantastic.   

The personal preferences where a colleague can set up and see who is off in the  same department when he is the boss - I don't think this should be common knowledge

This was hard to clearly replicate in this system.  

Technical Solutions Lead

This software was used to manage leave, this emails me everyday

The service we've had has been great, everyone I've been in contact with has been very friendly and helpful.

I love how user friendly this product is.

The software is intuitive and easy to use.

Founder

The best thing about it is that it is an excellent option for an organisation (regardless of its size) for managing absence of the employees.

Data Protection Officer

Timetastic was tested to see if it was better than making the requests by e-mail and the managers having the overview, so it was really great in that regard.

they can also view at a time convenient to them.  

Consultant

We used to do all of this with word docs that were filled out and then printed and submitted.

Leave Management

Ease of Use

Leave Tracking

User Interface

Reporting

User Management

Holiday Booking

Setup

Navigation

Employee Management

Small Business

Mid-size Business

Large Enterprises

Most reviewers indicate that Timetastic offers strong value for money, especially for small businesses and non-profits seeking an affordable, straightforward absence management solution. They appreciate the clear, transparent, and flexible per-user pricing model, which allows companies to scale usage without incurring prohibitive costs or restrictive contracts. Most users consider the platform cost effective, noting that the time saved on manual processes and emails more than justifies the expense. They say Timetastic’s features are well-matched to its price, with enough functionality for most needs and no unnecessary extras. Reviewers appreciate that the software is easy to use, reliable, and inexpensive compared to more complex or overpriced alternatives. Some users report that the free trial period is helpful for evaluating the product. A few reviewers feel the monthly payment requirement could be improved or that the platform is basic, but they generally see this as reflected in the low price. Some users say that while in-house solutions might be possible, Timetastic’s cost and quality make it a better choice. Overall, most reviewers indicate that Timetastic is a sensible, affordable investment for managing staff leave.

Vacation Tracker simplifies leave management by replacing spreadsheets with an automated system, offering real-time visibility, accurate tracking, and self-managed PTO for your team.

FMLA Administration

The Vacation Tracker integration most frequently cited by reviewers is Slack, a team communication product rated 5.0 out of 5 for its integration with Vacation Tracker.

Integrations

Reviews for Vacation Tracker come from a wide variety of industries, including computer software (11% of reviewers), information technology and services (11%), and non-profit organization management (8%). The most frequent use case for Vacation Tracker cited by reviewers is leave management system (82% of reviewers).

Vacation Tracker

Day Off

AttendanceBot

Built

Free

Core

Complete

Project Coordinator

The reason we chose this product is because it integrates seamlessly with Microsoft 365 and helps our management team manage employee leaves straight from the software we use everyday.

HR Consultant

Vacation Tracker allows us to manage vacation via Slack and not have to take to our payroll system to manage PTO and other time off.  

Wholesale Account Manager

What I like the most about Vacation Tracker is the ability to see how much leave time (vacation, sick time, bereavement, etc) you have available and what has been used.

IT Director

I love that it reminds people who else is taking time off during that time, and shows them how much time off they have now, and after they take the PTO they are requesting so they always are current on these things.

Manager

Expensive monthly - and also the fact that it does not automatically produce a roster from the unavailabilities of the users - more detail example not just leave but available to work morning or evening

I wish that the Teams app was able to perform more tasks, instead of having to open the browser dashboard anytime I need to carry out bigger things like editing users etc.

HR Lead

I do wish it was a bit more clear on how to set accrual/allotment rules, as well as personal employee settings dependent on role & location versus overarching company rules.

HR Generalist and Recruiter

I like the ability to organize by department and location, prorating leaves for new hires, and the integration with Slack.

Operations and Finance

a little harder to set up than I would have liked, we have so many people and departments it required me to think through all the possibilities, but in the end it worked.

It has served it's initial purpose for leave management in giving my employees visibility to their allocated leave time.

Sales Manager

Vacation Tracker is easy to use and extremely easy to manage all PTO and time off as well as tenured employees with more benefits.

Office Administrator

I like that the calendar is shared, and once the issues are fixed, it's going to solve a lot of our problems.

Operations Coordinator

The app is very helpful as well for sick employees to request leave from home when they don't have access to their emails.

It makes payroll tracking a lot easier when we can easily click on each user.

A few improvements in reporting and mobile functionality would make it even better, but it already does the core job very well.

We used to track and manage PTO with excel and email chains.

Director of Operations

There isn't an option to select multiple leave time periods, so we have had to work around that.

We offer sick time on a yearly basis and vacation time based on the anniversary date.

It took the manual process using spreadsheets to automation in a tracking tool.

ADMIN ALLIANCE LIASON

It would have been more useful for our company to have the option of breaking PTO down to the minute, instead of only having the Full Day & Half Day options.

Chief of Staff

Overall it gets the job done (timesheet tracking) but the UX can be improved, and some settings can be more customizable

Not being able to automatically block of calendar days (or the option) for full vacation days or holidays.

Definitely has been a great experience and we plan on using it for years to come. When we've needed help, responses are prompt and thorough.

VP of Marketing

It makes a very mundane task much more streamlined than how we were doing it previously (Jotform with manual management by our Ops team).

Overall, Vacation Tracker has streamlined our time off request, approval and tracking processes very well.

Office Accountant

This software allows staff to submit their requests and be responsible for monitoring their vacation days; we do not need to send out monthly summaries of vacation balances.

Ability to customize what you are tracking and the segment of time you want (i.e. hourly, 1/2 day, full day).

Head of Business Development

I like that it is easy to use and the quality of the platform, I could figure it out mostly by myself.

Owner

Keeps accurate record keeping and takes a burden off of management.

Delivery coordinator

What I liked most about Vacation Tracker is how simple and intuitive it is to request and approve time off.

Loved the setup and all of the functionalities.

we wanted hours not days and this required us to go up in price

Controller

Would like the dashboard to open up to a visual of the calendar versus the tabs.

Front Office Manager

I like having the oprion of usin different versions of what calender I perfer to use.

Not being able to adjust when or if requests expire

We used to do manually and track in excel and this allows staff to easily go in and request, update and cancel.

Implementations Specialist

I set everything up as I thought it should be, and scheduled a follow up meeting with the software support team to make sure I did everything right and to go over any questions.  

SEO Specialist

Our team uses Vacation Tracker on Slack, and our favorite feature is how requesting and approving leaves only takes a few minutes.

Makes it very easy to manage time off requests and have visibility across departments and teams.

Client Service Assistant

I also really like the fact that emails can be sent to let everyone know who will be out for the week.

The simplicity and the teams integration.

We also love the support team; they have been incredibly helpful in getting us the answers we need in a timely manner.

Head of Operations

Slack integration and ease of use when it comes to the basic functions for teams (time off and toil)

Finance

no phone number to contact customer support or instant chat assistance

Quite easy to use, for both myself and the team.

Loan servicing

Simple and intuitive to use and responsive customer service.

Some older users have issues with using /vacation on slack, but seem to get use to it over time.

Manager approvals are easy with the reporting function fantastic in providing a snapshot of where leaves are at at any given point in time.

Timetastic vs Vacation Tracker Comparison (2026)

Timetastic

Vacation Tracker

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives