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When I Work vs Evolia Comparison (2026)

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When I Work

Evolia

Overview

Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Create schedules quickly and easily, and send the schedule to staff with just a click. Save time. Improve accountability. 14-day free trial.

Evolia is an employee scheduling and workforce optimization platform aimed at optimizing your business’s profitability. On top of its core smart scheduling features, it offers powerful time & attendance and leave management features that integrate with leading HRIS and payroll solutions.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

Pricing

Starting from

2.5

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

3.5

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.5

1.3K

794

376

Value for money

Ease of use

Features

Customer support

76%

would recommend this app

4.4

Value for money

Ease of use

Features

Customer support

76%

would recommend this app

Pros

“When I Work has very accurate geofencing that allowed our team to track employee arrivals, departures, and location.”

Kaleb V.

Chiropractor

“The when I work app allows you to modify or make requests for schedule change and everyone can see it and respond.”

Lauren J.

Stylist

“It helps to track attendance and can be linked/synced to the business payroll (I used When I work and send the attendance ( work hours info) straight to QuickBooks for payroll—readily available customer support.”

Stenie O.

Owner CEO

Pros

“Finally, the platform still requires consistent participation from all staff and periodic manual verification from managers, so it isn’t completely hands-off.”

Richard R.

Regional Director, Technical Services

“The platform felt modern, efficient, and thoughtfully designed. Once I got past the initial learning curve, the workflow became smooth and the tools fit well with what I needed to get done.”

Sarv N.

Guest service manager

“I like that you can Ctrl drag to copy a shift and the shift and schedule templates are super easy to use.”

Jenna C.

Guest Services Manager

Cons

“No cons to mention except the fact that We do not utilize the time card functionality, including the ripple and all the reports that much to its capacity.”

Sirada J.

Pharmacy

“I can only see my accumulated hours after I’ve fully clocked out, which makes it difficult to monitor my time throughout the week and avoid going into overtime.”

Jessy R.

Patient Care Coordinator

“It works well overall but has some issues, like schedules not showing up in the app at times, and doesn't have some features that we would like, like the ability to log staff in automatically when they're on the premises.”

Jon C.

Box Office Manager

Cons

“The Amilia interface does not support recurring entries entered in Amilia, so I have to make my own and delete the duplicates. ”

Jeff D.

Owner

“Also, there is no way to link these together so the other people on those duplicate shifts can see who is working with them. ”

Jeff D.

Owner

“There are also occasional small bugs or delays in syncing changes.”

Richard R.

Regional Director, Technical Services