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When I Work vs RotaCloud Comparison (2026)

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When I Work

RotaCloud

Overview

Use When I Work to schedule, track time and attendance, and communicate with employees, all in one place. Create schedules quickly and easily, and send the schedule to staff with just a click. Save time. Improve accountability. 14-day free trial.

RotaCloud’s workforce management software combines rota planning, automatic timesheets, annual leave - and more - into one place. No more time (or sanity) lost to paperwork, requests, and payroll. It's time to get your shifts together.

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Platforms supported

Web-based
iPhone app
Android app
Windows Phone app

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Customer support

Phone
Online
Knowledge base
Video tutorials

view more detailsview details

Video & Screenshots

Pricing

Starting from

2.5

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

Starting from

/user

Per month

Free trial available
Credit cardless trial
Free account
Subscription based

User reviews

4.5

1.3K

794

376

Value for money

Ease of use

Features

Customer support

76%

would recommend this app

4.9

288

255

Value for money

Ease of use

Features

Customer support

99%

would recommend this app

Pros

“When I Work has very accurate geofencing that allowed our team to track employee arrivals, departures, and location.”

Kaleb V.

Chiropractor

“The when I work app allows you to modify or make requests for schedule change and everyone can see it and respond.”

Lauren J.

Stylist

“It helps to track attendance and can be linked/synced to the business payroll (I used When I work and send the attendance ( work hours info) straight to QuickBooks for payroll—readily available customer support.”

Stenie O.

Owner CEO

Pros

“The clock in and out features on the mobile access app work seamlessly for staff, giving management real-time visibility into who is on site.”

Shyam K.

Office Admin

“The app is handy as I can check my shifts from my phone, see my working hours and request time off without having to ask someone every time.”

Sudeep A.

chef

“I would like it if i could move the staff members name leaving the rota in place, sometimes there may be a need to move a member of staff but leave the pattern in place, this cannot be done at present you have to move the shift to the person, this creates a lot of work”

katy H.

Team leader

Cons

“No cons to mention except the fact that We do not utilize the time card functionality, including the ripple and all the reports that much to its capacity.”

Sirada J.

Pharmacy

“I can only see my accumulated hours after I’ve fully clocked out, which makes it difficult to monitor my time throughout the week and avoid going into overtime.”

Jessy R.

Patient Care Coordinator

“It works well overall but has some issues, like schedules not showing up in the app at times, and doesn't have some features that we would like, like the ability to log staff in automatically when they're on the premises.”

Jon C.

Box Office Manager

Cons

“Not enough levels of access so certain managers can amend certain areas.”

Juliet D.

Partner

“Having to wait for someone to chat back, sometimes there was a long wait, which does not suit the person on the other end of the phone, there needs to be a contact number for a call( this is a must)”

Jasvir B.

Service Support Manager

“if rotacloud also had a finger print system that could link straight up with the cloud based rota would make it a complete system to use and make payroll huge, i do not like the clock in and out on mobile devices because sometime staff can get away with alot of things.”

Aaron M.

Deputy General Manager