Artsystems Pricing, Features, Reviews & Comparison of Alternatives

Artsystems

Art management database for galleries, artists, collections

5.0/5 (21 reviews)

Artsystems overview

What is Artsystems?

Artsystems is a modular art management solution that helps galleries in the arts and antiques industries to manage collections, artist studios, and galleries. The platform can be deployed on web, cloud, desktop, or local networks, and includes an iOS mobile app - ProFile - for accessing and viewing artwork on the go. Artsystems displays and records artwork activity and details, including artwork location, condition, and financial history.

Primary features of the platform include custom design, website CMS, content options, customizable themes, document management, and more. Artsystems allows users to track contact details, correspondence, offers, transactions and more. A Transaction Wizard automates the process of creating consignments, offers, and invoices, enabling users to select and enter financial details. Artsystems provides an online content management system which features a unified interface, letting users post exhibitions and works for many venues simultaneously.

The platform allows users to access general ledger accounting data by exporting sales information comprising contact and shipment details into QuickBooks Pro. Additionally, transactions such as loans, exhibitions, work receipts, payments, credit memos, cash sales, and work receipt payments can be generated, converted, linked and recorded in the other modules.

Email module of Artsystems allows users to include a configurable custom signature, greeting, high-resolution attachments or inline images fetched from the work and artist record. Artsystems integrates with QuickBooks Pro, Microsoft Word and Excel, third party accounting software, websites, iOS app, bar coding, and Verisart Blockchain authentication certification.
www.artsystems.com

Pricing

Starting from
$49/month
Pricing options
Subscription
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Canada, United Kingdom, Australia, China and 3 other markets, Germany, Brazil, Mexico

Supported languages

English
Artsystems screenshot: Dashboard managing and recording expenses, transaction activity, conditions, historic records, and moreArtsystems Pro - Intro to ViewsetsArtsystems screenshot: Contact manager with details of every activity including financials, transactions and work movementArtsystems screenshot: Automated transactions comprising cash sales, payments, credits, shipments, returns, receipt of works and moreArtsystems screenshot: Artist information with details regarding documents, notes, images and descriptions

Artsystems user reviews

Excellent
21

Very good
0
Average
0
Poor
0
Terrible
0
Value for money
Features
Ease of use
Customer support
  4.8
  4.9
  4.9
  5.0
Ben Harrison

Using Artsystems Pro and Artsystem5 art focused databases

Used weekly for 2+ years
Reviewed 2020-10-05
Review Source: Capterra

Overall, Artsystems provides a system with functionality that is extremely well suited to recording, tracking and reporting on everything to do with artworks.

Pros
Having used Artsystems Pro (with Cloud Sync) for a number of years, I was impressed by its wealth of features and attentive support team. Being able to quickly generate custom reports on a searched-for selection of artworks has been invaluable. Our database, which contains a considerable amount of content, including many images and some custom data fields, was then migrated seamlessly from Artsystems Pro to Artsystem5. With Artsystem5, all of the functionality and more has been very successfully moved to a powerful and convenient web-based system.

Cons
Although Artsystems Pro worked very well and was equally well supported, it did require a supervised (video call and remote machine access) update every time Mac OS received a major update. With the migration to the fully web-based Artsystem5 this inconvenience was removed.

Response from Art Systems


Ben, thank you for you review! Always a pleasure working with you and an honor to serve the Estate of Francis Bacon. So glad that you appreciate the convenience and functionality of our new upgraded web-based system, A5, and the seamlessness of the migration. Best, Doug

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Jill Czarnowski

Vital software with great support

Used daily for 2+ years
Reviewed 2020-10-13
Review Source: Capterra

We have been using Art Systems for over 20 years. It has been vital as a print publisher to keep track our extensive inventory with their EDITIONS module. It is quite easy to enter new editions considering how complex the software is. It has also been a time saver that they have integrated Quickbooks into their software. We don’t have to double enter invoices into our accounting software. Art Systems new program A5 has been invaluable during the pandemic. Since our database is now cloud based, our entire team was seamlessly able to work from home making invoices, tracking previous sales and having our clients contact information on hand.

Pros
Support is super quick to respond and resolved lightening fast. Since switching to the cloud based system, all support is efficiently handled by emailing a description of the problem. Along the sidelines, the Quality Assurance team fixes it! It’s so simple. Gone are the days of having someone remotely jump on my computer to see what’s going on and taking the time to work with them to resolve. It’s fixed from a distance and they simply let us know all is set. It could not be easier.

Cons
Since they upgraded to their cloud based system, A5 has many more features. We are most certainly not using the new program to it’s full potential but plan to learn and integrate all of its latest features.

Response from Art Systems


Wow! thanks so much, Jill, for your kind and thoughtful review. It's been a pleasure working with you and Larissa for so many years and we are so proud that you have been able to take full advantage of many of the powerful features with our software, including the integration with QuickBooks, the dedicated Editions module, and the <2-hour response and expertise of our experienced support team. Best, Doug

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Edward Cella

Ever Evolving Products and Support

Used daily for 2+ years
Reviewed 2019-01-09
Review Source: Capterra

I can rely on Artsytems for timely service when needed and for innovating its integrated product lines to support and grow my business over time. This has allowed me to remain focused on my business and serving my clients and artists.

Pros
My gallery has been served by Artsystems since its establishment in 2006. Over the years, we have migrated our database easily to newer and ever improving Artsystems client and data management tools, which connects to and serves the website that Artsystems designed and hosts for us.

Cons
Like all software, it requires updates and adjustments to keep pace with every advancing computer operating systems.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Jan Steinert

Artsystem5 Provides a Total Solution

Used daily for 6-12 months
Reviewed 2020-12-22
Review Source: Capterra

Pros
We converted our art collection management system from a home grown Access Database to Artsystem5 and I have been extremely pleased with the entire solution. The conversion went smoothly, the functionality of the system is everything they promised it would be and more. On top of that, the support staff has been great to help me learn just all what the system can do. Artsystem5 allows me to be more productive every day.

Cons
Only wish the dimensions were in decimals not fractions. But this is a very minor point.

Response from Art Systems


Thanks so much for your review, Jan! We're glad you like A5 and we appreciate the support. Glad we can provide Emprise Bank a good solution for their corporate collection.

Please note that A5 displays cm in decimals, and while it has been standard art management practice to display inches in fractions, we have had some requests to have the option to display inches in decimals as well, and are looking to implement that feature in the future.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Frederick Eberhart

Excellent Software for the Fine Arts Industry

Used weekly for 2+ years
Reviewed 2020-10-03
Review Source: Capterra

As a fine art landscape photographer with a growing portfolio and numerous gallery relationships, I found that managing my print inventory with Excel was no longer adequate to my needs. I have adopted Artsystems Pro, and with its flexibility and robust data management capabilities, I know where all of my prints are, and my consignment, invoicing,reporting and contact management workflow is vastly simplified. Software support has been excellent. The savings I have realized from being on top of otherwise-misplaced inventory is well worth the investment cost of Artsystems Pro alone!

Pros
Functionality allows me to eliminate the redundancy of data input and output in different business processes (inventory, consignment, invoicing, reporting, etc.). Easy to learn. Excellent customer support program. Better control of inventory pays for itself.

Cons
No cons in my view. I am very satisfied with my purchase.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Artsystems pricing

Starting from
$49/month
Pricing options
Subscription
View Pricing Plans

A5 Studio Limited - single login, paid quarterly - $49/month or paid annually - $45/month

Artsystems features

Accounting Integration
Billing & Invoicing
Customizable Reporting
Document Management
Inventory Management
Reporting & Statistics
Third Party Integration

API (202 other apps)
Activity Dashboard (210 other apps)
Activity Tracking (111 other apps)
Automatic Notifications (141 other apps)
Calendar Management (116 other apps)
Customer Database (113 other apps)
Data Import/Export (146 other apps)
Document Storage (101 other apps)
Electronic Payments (134 other apps)
Inventory Tracking (119 other apps)
Invoice Management (149 other apps)
Reminders (113 other apps)
Search Functionality (136 other apps)

Videos and tutorials

Additional information for Artsystems

Key features of Artsystems

  • Accounting
  • Art management
  • Artist details
  • Cash sales
  • Consignments
  • Exhibition management
  • Gallery websites
  • Image resizer
  • Online gallery
  • Point of Sale (POS)
  • Pricing management
  • Text formatting
  • Transaction activity
  • Viewing rooms
  • Work details
View All Features

Benefits

•Artsystems allows users to track correspondence, contact details, transactions, accounts, interests, contact images, art work collections, and more.

•The platform enables users to create custom templates for editions, record details of expenses and publishing, track work availability, and hide or display data under Edition Master to streamline workflow processes.

•Artsystems enables users to format exhibition citations and bibliography automatically by associating them with multiple works simultaneously.

•The platform delivers custom and pre-set website options for gallery press, publication pages, and art fairs, helping users create a customized website.