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Artwork Archive
4.9
(70)

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Inventory management software for organizations & artists

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Artwork Archive Pricing, Features, Reviews and Alternatives

Artwork Archive product overview

Price starts from

8

Per month

Flat Rate

What is Artwork Archive?

Artwork Archive is an inventory management software designed to help artists, collectors, and businesses organize, document, and securely store artwork and collections in a centralized repository. It offers a dashboard, which assists users with managing stock, contacts, galleries, pricing, and sales and creating labels, invoices, and inventory lists.

Key benefits of using Artwork Archive

Cut down on data entry and run your art collection efficiently when you centralize all your collection details, images and financial documents within an intuitive art collection database.

Save time and get organized. Manage your art inventory, track locations, record purchases, donations and appraisals, log insurance and maintenance records, manage contacts, create reports and catalog images and documents.

Easily share your collection—create virtual exhibitions and share your artworks with the community.

Safely store all the information about your collection or gallery. Artwork Archive uses enterprise-level security and servers to bring you the highest level of encryption, security, and stability to protect your data.

Export your data into clean, downloadable files and professional reports. Have access to a team of support professionals on call.

Typical customers

Freelancers
Small businesses
Mid size businesses
Large enterprises

Platforms supported

Web
Android
iPhone/iPad

Support options

FAQs/Forum
Knowledge Base
Phone Support
Email/Help Desk
Chat

Training options

Live Online
Documentation
Webinars
Videos

Artwork Archive pricing information

Value for money

4.8

/5

70

Starting from

8

Per month

Flat Rate

Pricing options

Free plan
Subscription
Free trial
Pricing range

Value for money contenders

Artwork Archive features

Functionality

4.8

/5

70

Total features

57

2 categories

Most valued features by users

Billing & Invoicing
Reporting & Statistics
Membership Management
Event Management
Calendar Management
Electronic Payments
Alerts/Notifications
Customizable Branding

Functionality contenders

Artwork Archive users reviews

Overall Rating

4.9

/5

70

Positive reviews

Rating breakdown
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend9.78/10
Rating distribution

5

4

3

2

1

65

5

0

0

0

Pros
Also I appreciate your emails and the excellent advice in them. I wasn’t expecting that, it’s a great added bonus.
It is easy to use, clean and always getting better with improvements. Customer service is wonderful too.
I started using Artwork Archive in 2015 and since then they have constantly added additional features that have continued to improve their product. Also they have amazing customer service.
Cons
Needs a mobile/ipad version desperately as a lot of the competing products have this.
The extent of user customization is somewhat limited.
I know no one makes them anymore, and no one else misses them.

Overall rating contenders

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Christopher R.

Verified reviewer

Education Management, 11-50 employees

Used weekly for 6-12 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Art Gallery Software that's perfect for small collections

Reviewed 2 years ago

I have found them to be interested in what we are doing and willing to work with us to ensure that the software is matching our needs. We are a small gallery and so our needs parallel but they have been actively engaged.

Pros

This product was recommended to me by a colleague who also oversees a relatively small art collection. As soon as I contacted them they immediately responded with a helpful demonstration and answer to all my questions. The product is very intuitive, easy to navigate, and has a clean look. It also allows easy posting to social media. There is the additional advantage of reporting in various formats that allow for inventory analysis. A great product!

Cons

One minor issue is that there is not an easy way to distinguish historical artists from current contacts, as all are tracked in a "contacts" tab. Not a big deal, really, but you do need to ensure that you're completing the profile. It would also be nice if viewers who visit the public profile could see a biography of an artist that you may have entered in the contact profile.

Vendor response

Thank you Christopher! We have very much enjoyed working with you and the Blackfriars' collection. We're so glad to hear that the product is intuitive and easy to navigate. And it sounds like you're getting a lot out of the program with reporting and sharing. As for your artist bio feedback, it's great and actually something we have been discussing as a teamhow can we continue to share and highlight the artists within a collection in addition to their artworks. If you'd like to differentiate between living and deceased, you can create Contact Groups within Contacts. It is much like Collections for Pieces in that you can create any type of group you wish.

JC
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Jennifer C.

Hospital & Health Care, 10,001+ employees

Used daily for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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So Happy We Made The Change

Reviewed 2 years ago

This software is extremely user friendly and has so many usable features that have already increased the visibility of our permanent and rotating exhibits. Artist profitability has increased dramatically since we implemented this system. And sharing information is so much easier than our old system. The cost is extremely affordable in comparison to other systems out there. Another feature that helped us make our decision was the number of active users you can have on the account and customizable restrictions. Even though the thought of migrating over 4,000 records and associated images was daunting, the customer service team was right there to help every step of the way. All in all we are extremely satisfied.

Pros

User friendly, ease of use, multiple users with restrictions capability, public portal to share collections, customer service, attractive interface, openness of Artwork Archive to suggest new features.

Cons

It is hard to say because I am still learning to use the system efficiently. Customizable drop down menus would be a nice feature.

Vendor response

WOW! Thank you Jennifer for the glowing review! We are so thrilled to play a (small) part in the success of your impressive and inspiring arts and healing program. Thank you for choosing us and we are so glad to be a part of your journey.

LD
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Lauren D.

Arts and Crafts, 1-10 employees

Used daily for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Artwork Archive is a great tool for Academic Museums

Reviewed 24 days ago

Artwork Archive makes daily collections management tasks much easier and quicker than other programs I have used. The layout is very user-friendly, and the guest-view side of Artwork Archive looks amazing. As an academic museum, we have many undergraduate and graduate student workers come through, and this program is friendly enough that anyone can feel confident using it in no time.

Pros

This software is easy to learn and is a very user-friendly way to introduce collections management to student. I'm an undergraduate student, and this program is much easier to navigate than others my museum has used in the past. There are so many great features, and the Artwork Archive team is highly receptive to feedback to improve their product. I'm proud to be able to list my knowledge of Artwork Archive on my CV.

Cons

There are some categories that I wish could be added when labeling/categorizing your artwork. It is best set up for galleries or private artists at the moment, but they are expanding features to better serve museums all the time.

Vendor response

Thanks for the review Lauren! We're always improving our platform for all of our users including museums. As collection management needs change in this digital era, we want to make sure our tools do as well! - The Artwork Archive Team

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Lauren H.

Verified reviewer

Media Production, 51-200 employees

Used weekly for less than 6 months

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend7/10

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The Art of Archiving

Reviewed 3 years ago

I do understand the presentation and workflow of the Artwork Archive. However, I discontinued my use with the product as it seemed unnecessary. However, I do have a belief that they can change their options in the future.

Pros

This product review actually resonates perfectly as part of my career involves organizing visual archives. I decided to give this product a chance to shine as I was curious about what it would present. I do enjoy the clean, minimalistic appearance it prides itself in. In addition, I find myself inspired by its ease of guidance with a tutorial-listic approach to instructing its users.

Cons

I feel that, because this software gives off the impression of a community-based site, I do wish it would carry an option for users to showcase their work at a more open portal in a free plan (where they can share their work, without having to pay a large sum just to do so). It would be fair enough to provide a free plan to show your work, with limited options.

Vendor response

Thanks for the feedback Lauren. We'd love to hear more from you and will be reaching out directly so that we can continue to improve upon our product and experience for our users.

MH
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Mary H.

Arts and Crafts, self-employed

Used weekly for 1-2 years

Review source

Overall Rating
  • Value for money
  • Ease of use
  • Features
  • Customer support
  • Likelihood to recommend10/10

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Technology for artists

Reviewed a month ago

I'm a new company and it provides me the tools to manage consignment art effectively and at a reasonable cost. What I truly appreciate about Artwork Archive is that I get the sense that this team is 100% behind their mission of supporting artists. The team seems to really care. I understand technology and how it works. The ease of use of course was a factor but I was sold on their passion for artists.

Pros

It's easy to use. I like the inventory management features for artwork. It allowed me to put my new small business online in a cost effective manner. The reports are amazing. I like the fact that the company is constantly upgrading the software.

Cons

I would like more information about how to handle consignments. Formatting options for reports would be great. I'm not really sure how to effectively use exhibitions. I would like to but it's not clear. I would like to archive photos and information about exhibitions that have already occured.

Vendor response

Thank you for the lovely review Mary. We are indeed passionate about supporting artists and the creative sector. I saw your note about Exhibitions and we'd be happy to help you use the tool to organize and archive your shows. These two resources may be of assistance: https://help.artworkarchive.com/en/articles/5141675-getting-started-with-exhibitions-for-organizations https://www.artworkarchive.com/webinars/broaden-community-engagement-with-artwork-archive-s-online-exhibitions All the best, The Artwork Archive Team

Artwork Archive FAQs and common questions

Q. What type of pricing plans does Artwork Archive offer?

Artwork Archive has the following pricing plans:
Starting from: $8.00/month
Pricing model: Subscription
Free Trial: Available


Q. Who are the typical users of Artwork Archive?

Artwork Archive has the following typical customers:
Freelancers, Large Enterprises, Mid Size Business, Non Profit, Small Business


Q. What languages does Artwork Archive support?

Artwork Archive supports the following languages:
English


Q. Does Artwork Archive support mobile devices?

Artwork Archive supports the following devices:
Android, iPad, iPhone


Q. Does Artwork Archive offer an API?

Yes, Artwork Archive has an API available for use.


Q. What other apps does Artwork Archive integrate with?

Artwork Archive integrates with the following applications:
Wix, Microsoft Outlook, WordPress, Squarespace


Q. What level of support does Artwork Archive offer?

Artwork Archive offers the following support options:
FAQs/Forum, Knowledge Base, Phone Support, Email/Help Desk, Chat

Common Artwork Archive comparisons

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