ExpenseLogic - 2024 Pricing, Features, Reviews, & Alternatives

ExpenseLogic is an expense management solution that utilizes advanced machine learning (ML) Capabilities to streamline end-user experience and improve overall reporting capabilities to allow for AI recommended reports based on the aggregate data.

ExpenseLogic’s web-based portal maintains data reporting through advanced business operations information, such as vendors, invoice detail, payment/financial details, MACD orders, contract/lease terms, and asset inventory enabling organizations to manage multiple vendors, end-users, and purchases daily.

ExpenseLogic offers various software modules including, invoice processing for the accounts payable department that provides a well-rounded accounting software that includes check writing and Accrual file capabilities along with a direct interface with any accounting or ERP system. The document management module allows the end user to view a full invoice document as it is attached to each account number each month. The invoice images can also be filtered and downloaded at one time for quick email to interested parties. Interface with various imaging software such as Image Now or Scan One is also an option.

ExpenseLogic provides contract management tool that helps create a repository of contract images and details. An email notification system allows for the end user or multiple people to be emailed at a specific interval before contract expiration. The details of the contract, including SLA's, can also be outlined for quick access during the invoice audits.

The Expense audit allows each invoice to be audited by line-item detail. Each charge on an invoice can have a specific limit set that will identify overcharges on the Exception report. This area of the software is truly the most detailed in the industry as it allows for tracking of errors and disputes with the vendor and a dashboard that shows credits pending and received. This section allows multiple people to view and work an error for the different invoice types, telecom, utility, wireless and IT.

Asset Management is a section that can house assets for IT such as PBX or router information or for utility, HVAC, or other equipment at a specific address. The details of the equipment can include lease, warranty, and reasonable value for buyout purposes. This information is managed by the Site Manager dashboard that allows a quick view of the invoices, monthly charges, and equipment at a physical location.

The MAC ticketing system allows for orders to be placed and tracked throughout the full lifecycle of a service, phone line, circuit number or utility meter. Orders can be placed and automatically assigned to the support team for fulfillment based on the type of service or availability. Service Now can interface with ExpenseLogic for a push/pull of data to allow your end users to continue using Service Now.

The Reporting Analytics is endless with adHoc reports that include budgeting, cost per square foot, patient, user, etc., Accrual files, Exception, Year over year, Comparison with date or location, zero usage reporting and multiple wireless report along with a full complement of energy reporting to include Co2 and Sustainability reporting to interface with Energy Star or other ESG required vendors. Vacant Cost Recovery reporting assists those companies tasked with managing multiple properties and meters. SQL reporting is an easy-to-use query that includes all fields in the software that can be created by the end user and set up in the report builder for automatic delivery.