InstaCheckin Pricing, Features, Reviews & Comparison of Alternatives


Visitor registration & management solution with iPad app

4.69/5 (13 reviews)

InstaCheckin overview

InstaCheckin is a cloud-based visitor management solution with an iPad app for visitor registration. The InstaCheckin iPad app captures visitor information, visitor photos for added security, digital signatures on legal documents such as NDAs and waiver forms. The app also prints visitor badges with visitor photos and sends instant visitor arrival notifications to hosts via email/SMS.

The InstaCheckin web dashboard provides a secure way to access the visitor logs from anywhere, anytime. Several settings of the InstaCheckin iPad app, such as NDA, logos, check-in fields, visitor photo capture can be seamlessly configured using the web dashboard. InstaCheckin is a scalable solution that supports up-to hundreds of locations for a given customer.


Starting from
Pricing options
Value for money
View Pricing Plans


Business size



United States, Asia, Australia, Brazil, Canada and 9 other markets, China, Europe, Germany, India, Japan, Latin America, Mexico, Middle-East and Africa, United Kingdom

Supported languages

InstaCheckin screenshot: Kiosk AppVisitor Registration for iPad - InstaCheckinInstaCheckin screenshot: Kiosk App InstaCheckin screenshot: Visitor ReportsInstaCheckin screenshot: Kiosk AppInstaCheckin screenshot: Visitor Logs on dashboard

InstaCheckin reviews


Very good

Value for money
Ease of use
Customer support
Kamila Klimek

Instacheckin has completely changed our customer experience!

Used daily for less than 6 months
Reviewed 2018-08-15
Review Source: Capterra

Instacheckin improved our customer experience tremendously, but also streamlined a lot of operations on the backend: tracking who's in the space and how often, collecting emails for newsletters, updating our databases with most recent information, even helped our staff grow their LinkedIn networks, enabling them to reach out to people they've met briefly. Would not give it up.The best part about it is the ease of use and being able to start up immediately - we set up a trial account three hours before an event of 250 people, and my team was ready to go within minutes. The frontend and backend interfaces are very intuitive and have all the features you'd expect, allowing you to not only control who's inside the space at any given point, but also extract list of people in an excel format, send them a follow up message, even automatically notify the appropriate person of their guest arriving.

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Laurie Scott

The InstaCheckin has been friendly, easy to work with and promptly implements suggested updates.

Used daily for 6-12 months
Reviewed 2017-07-20
Review Source: Capterra

The Instacheckin Team has been friendly, easy to work with and promptly implements suggested updates.InstaCheckin is a reliable and user-friendly check-in system that is approved by 3rd party audits. We like that the system prints photo IDs for all visitors. The electronic log with guest photos help us to keep comprehensive check-in data that is regulatory compliant; we can easily access these logs during audits. The program allows us to include customized documents as part of the sign-in process that all visitors need to know, like our good manufacturing procedures (GMPs) and confidentiality agreements. The system is easy to navigate and use, sending immediate email notifications to team members when guests arrive, which is useful if our front-desk staff member is busy assisting other customers. iPads are recognizable and well-known, so many visitors walk in and immediately start signing in without being prompted, whereas our old paper sign-in ledger wasn't as easy to spot.

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Diana Gilbert

It has made the checking in process professional.

Used daily for 6-12 months
Reviewed 2017-07-20
Review Source: Capterra

Streamlining the check in process. Added security for our employees and guests.Being a technology company, we wanted to welcome our visitors and guests with an innovative yet simple way. InstaCheckin helps us do exactly that while increasing the security of our facility. All our visitors get visitor badges printed automatically. As we implemented InstaCheckin, we noticed a great improvement in the overall visitor experience. We really love the notifications as our visitors arrive!

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Titilayo Abdul

Pleasant experience so far. We run into a few minor issues here and there but, overall, enjoyable.

Used daily for 6-12 months
Reviewed 2018-04-24
Review Source: Capterra

It is easier to keep track of our residents and their guests.. The ease of use . The automatic notifications sent to residents and guests . The notifications sent to the admin when guests have overstayed the allotted time period . The "Check-out past due" label on guests that have not checked out within 48 hours

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Stephen Simmons

So far it is very good.

Used daily for less than 6 months
Reviewed 2018-06-18
Review Source: Capterra

It is quite intuitive and easy to figure out for a new user. Parents find the program easy to use, and the data that we get from the program is useful.

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InstaCheckin pricing

Starting from
Pricing options
Free trial
View Pricing Plans

Features and functionality increase with each package:

Free: $0 -InstaCheckin is free for up to 50 employee contacts, unlimited visitors, 1 location.

Basic: $49/month per location, billed annually.

Standard: $99/month per location, billed annually.

Premium: $149/month per location, billed annually.

InstaCheckin features

Activity Dashboard
Automatic Notifications
Data Import/Export
Reporting & Statistics

API (439 other apps)
Access Control (180 other apps)
Activity Tracking (219 other apps)
Audit Trail (182 other apps)
Auditing (264 other apps)
Compliance Management (213 other apps)
Custom Fields (202 other apps)
Customizable Reporting (269 other apps)
Document Storage (198 other apps)
Inventory Management (212 other apps)
Inventory Tracking (208 other apps)
Invoice Management (197 other apps)
Monitoring (200 other apps)
Real Time Data (235 other apps)
Third Party Integration (249 other apps)
Workflow Management (231 other apps)

Additional information for InstaCheckin

Key features of InstaCheckin

  • Visitor check-in
  • Visitor registration
  • Registration management
  • Automatic notifications
  • Visitor arrival notifications
  • NDA / waiver forms
  • Customizable waiver & sign-in forms
  • Visitor badge printing
  • Multi-location
  • Visitor signature capture
  • Employee directory
  • Central web dashboard
  • Reporting & statistics
  • Daily, weekly, monthly visitor trends
View All Features


InstaCheckin provides a modern, intuitive way to capture visitor information using a familiar iPad interface.

The platform helps in creating an efficient front desk and streamlined visitor arrival experience, where staff can welcome and engage with the visitors rather than be tied down with paperwork.

InstaCheckin helps companies make the best first impression on visitors by giving them a warm and professional welcome.

Built-in reports and analytics provide users with deeper insights into visitor activity across all of their locations.

Print visitor badges with photo ID and access visitor logs securely from anywhere, anytime.

Instant visitor arrival notifications - sent via email or SMS - help employees promptly attend to their visitors, improving overall visitor experience.