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Visitor Management Software

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Envoy logo



Welcome visitors, book desks and rooms, manage deliveries.

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Envoy Visitors creates a warm welcome for guests while safeguarding people, property, and ideas.

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Traction Guest logo

Traction Guest


Go beyond the lobby.

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Companies need to know who is entering their facilities worldwide. Traction Guest provides the leading enterprise visitor management system focused on strengthening on-site security. The customizable platform enables organizations to identify and track visitors and address compliance regulations.

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Sign In App logo

Sign In App


Visitor and employee management solution

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The secure alternative to visitor books and timesheets.

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SwipedOn logo



The secure, touch-free sign in solution for your workplace

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Transform your front desk with a secure, contactless sign in solution that manages your visitors, employees, deliveries and more. The most loved and best value visitor management solution.

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Proxyclick logo



Visitor management for an ever-changing world

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Impress your visitors and secure your front desk with a multilingual iPad-based visitor management solution used by Fortune500 and SMEs

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Sine logo



Visitor management on the iPad, web and mobile.

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Check-in visitors, contractors, staff, deliveries and track assets. Monitor time and attendance and improve safety across your operations and facilities.

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The Receptionist for iPad logo

The Receptionist for iPad


Cloud and iPad based Visitor Management System

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Simplest visitor management available, for the company and the visitor. The app seamlessly imports your contacts, and the user experience couldn't be easier for

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WhosOnLocation logo



Visitor, contractor & evacuation management

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WhosOnLocation enables organizations to manage people coming in and out of work sites and offices to improve safety and security, and protect employees & assets

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HID Visitor Management Solutions logo

HID Visitor Management Solutions


Visitor management software for the healthcare industry

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WorkforceID Visitor Manager is a cloud-based platform that helps businesses in healthcare, education, transportation, energy, government, finance, energy, and other sectors automate check-in processes. The software lets managers create custom screening questions to eliminate additional checks.

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TDS Visitor logo

TDS Visitor


Enterprise visitor management for your workplace.

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Visitor Management built for the Super Enterprise.

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iLobby logo



Cloud-based visitor management solution

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iLobby is a global leader in Enterprise Visitor Management. The tablet-based solution streamlines the sign-in process for visitors, contractors and employees, while adding an extra layer of security.

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ALICE Receptionist logo

ALICE Receptionist


Visitor management for corporate offices & buildings.

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ALICE is the most advanced and complete visitor management solution on the market today.

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iOFFICE logo



Facility management software for the digital workplace

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iOFFICE's visitor management software gives you the tools you need to attract top job candidates and retain your best clients. You can streamline guest, employee, vendor & contractor registration, get alerts of unwanted guests, and access real-time insights of visitor history and lobby activity.

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Robin logo



Conference Room Scheduling, Desk Booking, Maps and Analytics

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Robin is a cloud-based office scheduling software designed to help users book meeting rooms, find desks, and move around the office with tools such as calendar integrations, a scheduling web dashboard, browser & Outlook plugins, analytics, iPad & Android apps, and more

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Monitio logo



Full Cycle Workplace Screening Service

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Monitio looks after your entire workplace screening program to ensure an easy, efficient, and cost-effective transition to building pandemic resilience.

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TablesReady logo



Waitlist solution with CRM and POS features

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TablesReady is a web-based waitlist management solution for businesses of all sizes with features including a digital waitlist, a notification system, POS integration, customer accounts, traffic analytics, and more. The system is mobile friendly and can be accessed through any web browser.

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Vizito logo



iPad/Android visitor registration management

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Vizito is a customizable visitor registration tool for businesses to register, track, and manage visitors with a front-end iPad/Android kiosk & back-end website

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HSI Donesafe logo

HSI Donesafe


The #1 All-in-one HSEQ Management System

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#1 Visitor Management Software. Connect visitors to your management team and system. Easy to access, enter and report data in real time. A platform with end-to-end functionality that works on any device. Out-of-the-box templates or build your own to match requirements. Try now.

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Gaia Workspace logo

Gaia Workspace


A safe, efficient & collaborative workspace management tool.

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Gaia Workspace is a space & visitor management solution. It features room & desk booking, employee screening, vaccine & test tracking, task management, and visitor management. To improve your workspace efficiency and boost hybrid working style, Gaia Workspace is full of collaboration & reliability.

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Conversational AI for Today’s Visitor Management

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PRSONAS-VMS is an artificially intelligent digital solution for any industry. Allowing companies to remove the repetitive tasks of your office managers, assistants, receptionists and incorporate a digital workforce. PRSONAS-VMS is a touch-free human-like experience that leaves a lasting impression.

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Zynq Workspace logo

Zynq Workspace


Office management solution for flexible work environments.

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Zynq Workspace is an office management solution for flexible work environments. Features of the software include management of people and space through desk booking , health and wellnesst tools in a suite (go through simple quick health checks, define distancing rules, use contact tracing), real-time access of information regarding floor plans. Users can lookup their colleagues schedule availability, book meeting rooms, manage visitors and use adaptive intelligence for predictive insights.

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KeepnTrack logo



Visitor, student, & volunteer management software

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KeepnTrack offers secure solutions for school and facility visitor management, volunteer management, and student tracking via a single platform

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Gate Key logo

Gate Key


Visitor management for apartment complexes and communities

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Gate Key is a cloud-based visitor management system designed to assist apartment complexes & gated communities with managing guests, pets & registered vehicles. Key features include a contact database, guest registration, activity tracking, incident reporting, data export & third-party integrations.

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IntelliPass logo



Temperature screening with high-speed facial recognition

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IPSS is a complete screening system with high-speed temperature scanning and AI based facial recognition combined with comprehensive data logging and compliance reporting.

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Varis Receptionist logo

Varis Receptionist


Self-service virtual receptionist application

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Varis Receptionist is a virtual receptionist application that allows businesses to deploy a stand-alone self-service system in venues and enrich the guest experience through videos and audio communication. Administrators can integrate the software with kiosks, wall-mounted PC monitors, desktops, and touch screen Notebook to display branded content to the visitors.

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Here's what we'll cover:

Buyers Guide

Visitor Management

Gone are the days when recording visitor information (contact details, entry and exit time, purpose of visit, etc.) in a handbook was enough to ensure the security in a facility. It’s because with manual records one can’t prevent erroneous and false entries. Moreover, it isn’t always easy to retrieve information about a particular visitor from a manual record, in case required at a later time. 

Visitor management software helps organizations address these challenges. The software allows users to streamline individual and group check-ins and store visitor information in electronic databases that makes information retrieval easy. The tool also reduces data entry tasks for front desk employees.

But before you invest in visitor management software for your business, make sure you go through the following information included in this guide:

What is visitor management software?

Visitor management software is a system that helps organizations gather, store, and track visitor information in electronic databases. 

Its common functionalities include visitor ID scanning, visitor registration, and access management.

What are the deployment options for visitor management software?

Explore the following deployment options when thinking of visitor management software:

Cloud-based deployment: Cloud-based visitor management software can be accessed from anywhere via a web browser or mobile app. Hosting and upkeep of the software are vendor responsibilities; users only need to pay monthly/annual subscription fees to start using the software. 

On-premise deployment: On-premise visitor management software is installed on the computers of the user organization and can be accessed only through those computers. Hosting and upkeep of the software are user responsibilities; users need to procure licensed copies of the software to start using it.

Key questions to ask a vendor before you buy: Based on my business requirements which deployment option will you recommend? 

What are some common features of visitor management software?

Know what are the common features to look for when exploring options on the market:

ID scanning and tagging: Scan visitor IDs and generate custom tags to allow access to intended areas. The system stores scanned IDs and is able to identify repeat visitors.

Visitus customized visitor pass

Custom visitor pass with unique barcode in VisitUs Reception (Source)

Self-registration: Let visitors self-feed personal information into the system to register themselves and obtain visitor badges/cards.

Self checkin

Self-check-in in ALICE Receptionist (Source)

Visitor pre-registration: Allow hosts to promptly provide visitor details such as name and date and time of visit to save time in check-ins.

The receptionist preregistration

Pre-register visitors in The Receptionist (Source)

Watchlist review: Vet visitors against local/online watchlists to identify offenders/red-flagged individuals and notify the security.


ID verification in Proxyclick (Source)

Visitor tracking: Monitor visitor movement across the premises and contact/notify concerned peoples to update visitor whereabouts.

ilobby checkout

Visitor tracking in iLobby (Source)

Alerts and notifications: Notify hosts about visitor arrivals via emails, app notifications, or text messages.

Alice receptionist alert hosts

Alert hosts about visitor arrival in ALICE Receptionist (Source)

Key question to ask a vendor before you buy: What are the other features I should look out for?

Back to visitor management software directory

*Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.