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Visitor Management Software

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Honeywell Forge Visitor Management logo

Visitor + Contractor Management on iPad, web browser, app

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Check-in visitors, contractors, staff, deliveries and track assets. Monitor time and attendance and improve safety across your operations and facilities.

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Sign In App logo

Visitor and employee management solution

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The secure alternative to visitor books and timesheets.

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SwipedOn logo

Life is complicated. Your workplace doesn't have to be.

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Transform your front desk with a secure, contactless sign in solution that manages your visitors, employees, deliveries and more. The most loved and best value visitor management solution.

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The Receptionist for iPad logo

Cloud and iPad based Visitor Management System

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Simplest visitor management available, for the company and the visitor. The app seamlessly imports your contacts, and the user experience couldn't be easier for

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HID Visitor Management Solutions logo

Powerful and flexible visitor management solutions.

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HID Visitor Manager is a cloud-based platform that helps businesses in healthcare, education, transportation, energy, government, finance, energy, and other sectors automate check-in processes. The software lets managers create custom screening questions to eliminate additional checks.

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Robin logo

Conference Room Scheduling, Desk Booking, Maps and Analytics

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Robin’s visitor management helps workplace teams manage guests coming to the office. Robin is the first workplace platform that puts people before places. Used by businesses of all sizes to successfully manage hybrid work.

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MRI OnLocation logo

Onsite and remote employee management platform

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OnLocation is the only touchless workplace sign-in and desk booking solution that gives you visibility and control over your onsite employees, visitors, and contractors.

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FMS:Visitor logo

Visitor management solution

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FMS:Visitor is a visitor management solution that allows businesses to control access and manage the flow of visitors throughout the property

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KeepnTrack logo

Visitor, student, & volunteer management software

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KeepnTrack offers secure solutions for school and facility visitor management, volunteer management, and student tracking via a single platform

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SphereMail logo

Decentralized Mailroom Management Platform

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SphereMail's decentralized mailroom management solution allows operators to scale and automate their mailroom operations, abolishing time-consuming administrative tasks.

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Gate Key logo

Visitor management for apartment complexes and communities

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Gate Key is a cloud-based visitor management system designed to assist apartment complexes & gated communities with managing guests, pets & registered vehicles. Key features include a contact database, guest registration, activity tracking, incident reporting, data export & third-party integrations.

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Smartway2 logo

Workplace scheduling for effortless hybrid working.

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Create office envy with Smartway2's visitor management software that creates a better experience for visitors and employees. Automate check-ins, pre-print badges, enhance security and book the right desks and rooms for your guests in seconds with HubStar Visitor Management.

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FareHarbor logo

Online Ticketing and Booking Software

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FareHarbor provides industry-leading online ticketing and booking solutions for tours, activities, attractions, and events. Through intuitive features and one centralized Dashboard, FareHarbor eases operations for 13,000+ businesses worldwide.

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Envoy logo

Welcome visitors, book desks and rooms, manage deliveries.

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Envoy Visitors creates a warm welcome for guests while safeguarding people, property, and ideas.

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WeTravel logo

The booking & payment platform for multi-day travel

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WeTravel is the leading all-in-one business management platform for multi-day travel businesses, providing integrated, travel-specific administration, marketing, analytics, and payment tools.

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Proxyclick logo

Visitor management for an ever-changing world

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Impress your visitors and secure your front desk with a multilingual iPad-based visitor management solution used by Fortune500 and SMEs

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Skedda logo

The simplest way to manage desk booking at your workspace.

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Give your people an easy tool to book their desks and rooms — next to the co-workers they miss most. Boost engagement & productivity and watch as your workplace comes to life.

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Sign In Solutions logo

Enterprise visitor management.

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Companies need to know who is entering their facilities worldwide. Traction Guest provides the leading enterprise visitor management system focused on strengthening on-site security. The customizable platform enables organizations to identify and track visitors and address compliance regulations.

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WorkInSync logo

One App for all your hybrid workplace needs

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WorkInSync is a SaaS solution that enables organizations to establish hybrid workplaces and employees' safe return-to-office.

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GymMaster logo

Gym and Health Club Membership Management Software

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GymMaster gym software is an easy-to-use health club and gym management system trusted by thousands of businesses. Designed hand-in-hand with gym owners, GymMaster offers 24 hour door access, powerful membership management, billing that works for you, and much, much more. Book your free demo today.

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Othership logo

Flexible working platform

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Othership is a flexible working platform that gives the freedom to work how and where users want, whether remote, hybrid or in the office.

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Vizito Visitor Management System logo

iPad/Android visitor registration management

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Vizito is a customizable visitor registration tool for businesses to register, track, and manage visitors with a front-end iPad/Android kiosk & back-end website

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iLobby logo

Facility and Visitor Management for Complex Enterprises

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Pre-loaded and pre-configured on enterprise-level hardware, VisitorOS™ is uniquely placed to meet the specific needs of your organization and your facilities’ critical entry points. Keeping your people safe and company in compliance has never been easier.

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Qminder logo

Queuing solution for walk-ins & waiting lines

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Qminder is a cloud-based visitor management system that helps companies digitize their queuing experiences. Our system does not discriminate by industry: from retail to healthcare, to education — everybody could use our help.

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VAMS logo

Your all-enterprise visitor management platform

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VAMS Global provides Visitor Management Systems: fit-for-purpose solutions in public buildings chiefly, commercial, and corporate sectors.

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Buyers Guide

Visitor Management

Gone are the days when recording visitor information (contact details, entry and exit time, purpose of visit, etc.) in a handbook was enough to ensure the security in a facility. It’s because with manual records one can’t prevent erroneous and false entries. Moreover, it isn’t always easy to retrieve information about a particular visitor from a manual record, in case required at a later time. 

Visitor management software helps organizations address these challenges. The software allows users to streamline individual and group check-ins and store visitor information in electronic databases that makes information retrieval easy. The tool also reduces data entry tasks for front desk employees.

But before you invest in visitor management software for your business, make sure you go through the following information included in this guide:

What is visitor management software?

Visitor management software is a system that helps organizations gather, store, and track visitor information in electronic databases. 

Its common functionalities include visitor ID scanning, visitor registration, and access management.

What are the deployment options for visitor management software?

Explore the following deployment options when thinking of visitor management software:

Cloud-based deployment: Cloud-based visitor management software can be accessed from anywhere via a web browser or mobile app. Hosting and upkeep of the software are vendor responsibilities; users only need to pay monthly/annual subscription fees to start using the software. 

On-premise deployment: On-premise visitor management software is installed on the computers of the user organization and can be accessed only through those computers. Hosting and upkeep of the software are user responsibilities; users need to procure licensed copies of the software to start using it.

Key questions to ask a vendor before you buy: Based on my business requirements which deployment option will you recommend? 

What are some common features of visitor management software?

Know what are the common features to look for when exploring options on the market:

ID scanning and tagging: Scan visitor IDs and generate custom tags to allow access to intended areas. The system stores scanned IDs and is able to identify repeat visitors.

Visitus customized visitor pass

Custom visitor pass with unique barcode in VisitUs Reception (Source)

Self-registration: Let visitors self-feed personal information into the system to register themselves and obtain visitor badges/cards.

Self checkin

Self-check-in in ALICE Receptionist (Source)

Visitor pre-registration: Allow hosts to promptly provide visitor details such as name and date and time of visit to save time in check-ins.

The receptionist preregistration

Pre-register visitors in The Receptionist (Source)

Watchlist review: Vet visitors against local/online watchlists to identify offenders/red-flagged individuals and notify the security.

20509-visitor-management-1579102583-6447473

ID verification in Proxyclick (Source)

Visitor tracking: Monitor visitor movement across the premises and contact/notify concerned peoples to update visitor whereabouts.

ilobby checkout

Visitor tracking in iLobby (Source)

Alerts and notifications: Notify hosts about visitor arrivals via emails, app notifications, or text messages.

Alice receptionist alert hosts

Alert hosts about visitor arrival in ALICE Receptionist (Source)

Key question to ask a vendor before you buy: What are the other features I should look out for?


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*Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.