PDF Share Forms Pricing, Features, Reviews & Comparison of Alternatives

PDF Share Forms

Smart forms solution for SharePoint

4.53/5 (17 reviews)

PDF Share Forms overview

PDF Share Forms is a smart form solution for SharePoint which enables users to manage the complete form lifecycle, with form drafting and version control, attachment support, digital signature, automated field extraction, and more. Cloud-based and on-premise solutions are available, and multiple versions of SharePoint are supported.

PDF Share Forms allows users to create and customize forms, including designing their own form templates and importing existing documents. Users can choose to enable drafting when appropriate, allowing form filling to be paused and resumed. Forms can be integrated with existing business processes, and users have full control over which fields are read-only or required at each stage, whether submission, approval, or archiving. Forms can be pre-populated with data from multiple different sources, and complex cascading dropdown lists can be included to assist users in navigating large information lists.

PDF Share Forms offers automated field extraction for populating SharePoint columns without requiring programming, and allows users to export data to Excel for analysis. Certificate-based digital signatures are supported, and forms can be sent out to non-authenticated users for completion. The system is also compatible with government forms and compliant with Section 508 accessibility regulations.


Starting from
Pricing options
Free trial
Value for money
View Pricing Plans


Business size



United States, Australia, Canada, Europe, Middle-East and Africa

Supported languages

PDF Share Forms screenshot: PDF Share Form allows users to create and utilize a range of form templatesPDF and SharePoint are better togetherPDF Share Forms screenshot: Users can edit and publish templates, view recent activity, and read notificationsPDF Share Forms screenshot: PDF Share Forms shows how many form responses have been submitted and processed, and when the form was last modifiedPDF Share Forms screenshot: Buttons can be added to form templates, allowing forms to be submitted once they have been filled inPDF Share Forms screenshot: Button positions within templates can be automatically or manually adjusted in PDF Share FormsPDF Share Forms screenshot: Form responses can be sent to SharePoint Online document libraries or designated email accountsPDF Share Forms screenshot: Users can add accounts for form responses to be sent to, and check the connection to ensure data will be sentPDF Share Forms screenshot: PDF Share Forms provides users with instructions on how to verify if their forms are working correctlyPDF Share Forms screenshot: The dashboard in PDF Share Forms includes graphs of form submission activity and the most used templates

PDF Share Forms reviews


Very good

Value for money
Ease of use
Customer support
Arthur Venger

Performance booster

Reviewed 2016-05-12
Review Source: Capterra

Our company is a group of highly professional electronic engineers that specialize in lighting systems. We build and design lighting projects ranging from one bedroom apartments to stadiums. Another important aspect of our business is consulting and training and this is where we wanted to step up our game. At same point it has become a real pain to manage internal training for our staff and external training for customers and gather feedback. The management has decided that it would be more practical to invest into PDF Share Forms rather than hire more office people to admin training scheduling and documentation. We also plan to implement this solution in other aspect of the business in the near future. Thanks to PDF Share Forms we managed to automate a lot of processes and put them in one solid workflow. Trainees can easily access training application forms in our SharePoint environment or on our website if they are external users, fill in the forms where they can see the availability of training sessions and book dates. After the training they automatically receive feedback forms that then are routed to trainers for assessment and reporting for higher managers. This really helped to avoid scheduling conflicts, monitor workload for trainers and asses their performance and also gave us a lot of insight on how we can improve our training practices. Cons: Not everything was out of the box and it took some tinkering to set SP workflows and add some custom code. Luckily all tools are there and the support team was very helpful.

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Janis Usakovs

Transform tedious forms management into streamlined process

Used daily for 1-2 years
Reviewed 2016-06-14
Review Source: Capterra

We've been running PDF Share Forms for some months now and overall we are very happy with the service. It's pretty easy to use as long as you spend a little time thinking it through when setting it up and having a clear vision of what your document management should look like.Constantly update the program Free 30 days trial with full features and tech support Option to use other documents formats as the base for future forms

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Nicole Dober

All I expected and more

Used daily for 6-12 months
Reviewed 2016-09-02
Review Source: Capterra

We managed to improve handling of order forms significantly with this product. The idea was to connect forms to SQL database where we store all our SKUs and let our customer fill in forms and pick exactly what they need from dropdowns populated from SQL Work with external data sources. We really needed just one - SQL database

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Austin Nielsen

This solution drives our business!

Reviewed 2016-05-09
Review Source: Capterra

My small startup company specializes in consulting businesses that are looking for InfoPath replacement. Fillable and easily shareable forms are vital to any document management systems in any organization. MS InfoPath was a solution of choice for many business till the announcement of the end of support for InfoPath. We took these news as a business opportunity and started to look at potential options for InfoPath replacement. PDF Share Forms stood out as a product with the richest functionality compared to similar products. It cannot replace Microsoft's dying product completely, but what it has to offer right now is already quite impressive. Transition period for InfoPath users can take some time to get used to the product like PDF Share Forms, but I belie it is a good thing overall. It is based on the PDF document format that everyone is familiar with and it makes it more sense to new users. The only complaint would be lack of supporting materials like guides and How-to's. Sometimes we had to ask developers to prepare custom guides for us.

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Alexander Trivett

Report generation in PDFs

Reviewed 2016-05-19
Review Source: Capterra

My company provides commercial property security services. Mainly surveillance, alarms and patrolling. We use PDF Share Forms to generate response and patrol team reports fast and eliminate errors. It is vital for us and our clients to know the details in case of emergency like: what team responded to signal, what time it happened, who was the shift manager, what is the property's address and etc. All our response team cars have built in computers with 4G internet connection that allows reaching our SharePoint site with forms with some prepopulated data. It takes a couple of clicks to generate a report that looks like a proper presentable document and automatically send it to the shift manager for review. Shift manager verifies the document, signs it and the workflow automatically sends it to the client. Nice and simple! Before we implemented this product manual report management was taking far too much time and was susceptible for human errors. Now having a backlog of reports to send to clients is a thing of the past.

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PDF Share Forms pricing

Starting from
Pricing options
Free trial
View Pricing Plans

30-day free trial, no credit card required.

Basic: $995 per year - 20 active users, 20 active templates.

Premium: $1950 per year - 100 active users, 50 active templates.

Enterprise: custom plans starting from $4495 per year.

PDF Share Forms features

Automatic Notifications
Data Import/Export

Activity Dashboard (299 other apps)
Activity Tracking (184 other apps)
Audit Trail (167 other apps)
Auditing (248 other apps)
Compliance Management (188 other apps)
Custom Fields (176 other apps)
Customizable Reporting (238 other apps)
Document Storage (180 other apps)
Inventory Management (192 other apps)
Inventory Tracking (195 other apps)
Invoice Management (180 other apps)
Monitoring (180 other apps)
Multi-Location (159 other apps)
Real Time Data (209 other apps)
Reporting & Statistics (215 other apps)
Third Party Integration (213 other apps)
Workflow Management (203 other apps)

Additional information for PDF Share Forms

Key features of PDF Share Forms

  • Automated field extraction
  • Digital signatures
  • External user support
  • Form customization
  • Attachment support
  • Drafting
  • Form pre-population with data from multiple sources
  • Document import
  • Export to Excel
  • Form integration with existing business processes
  • Form flow stage controls
  • Email notifications
  • Image fields
  • Offline access
  • Form templates
  • Version control
View All Features


Attachment support allows users to upload drawings, photos, and other files with forms.

Forms can be integrated with business processes, and users can select which fields to make read-only or required in each stage, through submission, approval, and archiving.

SharePoint columns can be populated automatically with form data through automated field extraction.

Certificate-based digital signatures are supported and the system is compatible with government forms and compliance standards.

Forms can be designed, drafted, customized, and finalized, with the option to create form templates using Microsoft Word.