PDF Share Forms Pricing, Features, Reviews & Comparison of Alternatives

PDF Share Forms

Smart forms solution for SharePoint

4.42/5 (19 reviews)

PDF Share Forms overview

What is PDF Share Forms?

PDF Share Forms is a smart form solution for SharePoint which enables users to manage the complete form lifecycle, with form drafting and version control, attachment support, digital signature, automated field extraction, and more. Cloud-based and on-premise solutions are available, and multiple versions of SharePoint are supported.

PDF Share Forms allows users to create and customize forms, including designing their own form templates and importing existing documents. Users can choose to enable drafting when appropriate, allowing form filling to be paused and resumed. Forms can be integrated with existing business processes, and users have full control over which fields are read-only or required at each stage, whether submission, approval, or archiving. Forms can be pre-populated with data from multiple different sources, and complex cascading dropdown lists can be included to assist users in navigating large information lists.

PDF Share Forms offers automated field extraction for populating SharePoint columns without requiring programming, and allows users to export data to Excel for analysis. Certificate-based digital signatures are supported, and forms can be sent out to non-authenticated users for completion. The system is also compatible with government forms and compliant with Section 508 accessibility regulations.
www.pdfshareforms.com

Pricing

Starting from
$995/year
Pricing options
Value for money
View Pricing Plans

Devices

Business size

S
M
L

Markets

United States, Australia, Canada, Europe, Middle-East and Africa

Supported languages

English
PDF Share Forms screenshot: PDF Share Form allows users to create and utilize a range of form templatesPDF and SharePoint are better togetherPDF Share Forms screenshot: Users can edit and publish templates, view recent activity, and read notificationsPDF Share Forms screenshot: PDF Share Forms shows how many form responses have been submitted and processed, and when the form was last modifiedPDF Share Forms screenshot: Buttons can be added to form templates, allowing forms to be submitted once they have been filled inPDF Share Forms screenshot: Button positions within templates can be automatically or manually adjusted in PDF Share FormsPDF Share Forms screenshot: Form responses can be sent to SharePoint Online document libraries or designated email accountsPDF Share Forms screenshot: Users can add accounts for form responses to be sent to, and check the connection to ensure data will be sentPDF Share Forms screenshot: PDF Share Forms provides users with instructions on how to verify if their forms are working correctlyPDF Share Forms screenshot: The dashboard in PDF Share Forms includes graphs of form submission activity and the most used templates

PDF Share Forms reviews

Value for money
Features
Ease of use
Customer support
  4.2
  4.2
  4.4
  4.6
Arthur Venger

Performance booster

Reviewed 2016-05-12
Review Source: Capterra

Our company is a group of highly professional electronic engineers that specialize in lighting systems. We build and design lighting projects ranging from one bedroom apartments to stadiums. Another important aspect of our business is consulting and training and this is where we wanted to step up our game. At same point it has become a real pain to manage internal training for our staff and external training for customers and gather feedback. The management has decided that it would be more practical to invest into PDF Share Forms rather than hire more office people to admin training scheduling and documentation. We also plan to implement this solution in other aspect of the business in the near future. Thanks to PDF Share Forms we managed to automate a lot of processes and put them in one solid workflow. Trainees can easily access training application forms in our SharePoint environment or on our website if they are external users, fill in the forms where they can see the availability of training sessions and book dates. After the training they automatically receive feedback forms that then are routed to trainers for assessment and reporting for higher managers. This really helped to avoid scheduling conflicts, monitor workload for trainers and asses their performance and also gave us a lot of insight on how we can improve our training practices. Cons: Not everything was out of the box and it took some tinkering to set SP workflows and add some custom code. Luckily all tools are there and the support team was very helpful.

Rating breakdown

Ease of use
Customer support

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Mike Giudice

Forms made Easy

Used monthly for less than 6 months
Reviewed 2019-10-16
Review Source: Capterra

Being able to access PD forms from within Sharepoint makes it easier for individuals to see content

Pros
The PDF plugin for Sharepoint is very easy to use. It is seamless and integrates into any sharepoint site.

Cons
I don't like how the software opens up in a new window. It would be nice if it could open inside the website that is displaying it.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 7/10

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Janis Usakovs

Transform tedious forms management into streamlined process

Used daily for 1-2 years
Reviewed 2016-06-14
Review Source: Capterra

We've been running PDF Share Forms for some months now and overall we are very happy with the service. It's pretty easy to use as long as you spend a little time thinking it through when setting it up and having a clear vision of what your document management should look like.

Pros
Constantly update the program Free 30 days trial with full features and tech support Option to use other documents formats as the base for future forms

Cons
Would love more flexibility in the designer Messy guides-and-manual section on the site. Difficult to navigate

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Nicole Dober

All I expected and more

Used daily for 6-12 months
Reviewed 2016-09-02
Review Source: Capterra

We managed to improve handling of order forms significantly with this product. The idea was to connect forms to SQL database where we store all our SKUs and let our customer fill in forms and pick exactly what they need from dropdowns populated from SQL

Pros
Work with external data sources. We really needed just one - SQL database

Cons
None in our case

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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Anita Bergsen

Easy data capturing

Reviewed 2016-04-26
Review Source: Capterra

We are an interior design studio. We use PDF Share Forms for our website as rich quote request forms . Handling attachments was a very important feature to us because we encourage our clients to send us pictures of their current interior that they want to have redesigned. Picture attachments allow us to make fair quotes and provide immediate feedback to customers. I also really like that you can use dynamic elements such as dropdowns that are linked to sharepoint lists, that are updated constantly with new items and you don't have to redo your forms each time there are changes in the list. Having customer request data easily available in sharepoint for research is great as we always keep an aye on trends to stay ahead of the curve. A minor Con is that setting dynamic elements required some digging into the guides and manuals and was not super intuitive. However, when we figured everything out there were no issues. Anita

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Ease of use
Customer support

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PDF Share Forms pricing

Starting from
$995/year
Pricing options
Free trial
Subscription
View Pricing Plans

30-day free trial, no credit card required.

Basic: $995 per year - 20 active users, 20 active templates.

Premium: $1950 per year - 100 active users, 50 active templates.

Enterprise: custom plans starting from $4495 per year.

PDF Share Forms features

API
Automatic Notifications
Data Import/Export

Activity Dashboard (516 other apps)
Activity Tracking (315 other apps)
Audit Trail (293 other apps)
Auditing (343 other apps)
Billing & Invoicing (279 other apps)
Compliance Management (350 other apps)
Customizable Reporting (390 other apps)
Document Management (280 other apps)
Document Storage (295 other apps)
Inventory Management (389 other apps)
Inventory Tracking (310 other apps)
Monitoring (279 other apps)
Real Time Data (333 other apps)
Real Time Reporting (282 other apps)
Reporting & Statistics (469 other apps)
Third Party Integration (384 other apps)
Workflow Management (381 other apps)

Videos and tutorials

Additional information for PDF Share Forms

Key features of PDF Share Forms

  • Automated field extraction
  • Digital signatures
  • External user support
  • Form customization
  • Attachment support
  • Drafting
  • Form pre-population with data from multiple sources
  • Document import
  • Export to Excel
  • Form integration with existing business processes
  • Form flow stage controls
  • Email notifications
  • Image fields
  • Offline access
  • Form templates
  • Version control
View All Features

Benefits

Attachment support allows users to upload drawings, photos, and other files with forms.

Forms can be integrated with business processes, and users can select which fields to make read-only or required in each stage, through submission, approval, and archiving.

SharePoint columns can be populated automatically with form data through automated field extraction.

Certificate-based digital signatures are supported and the system is compatible with government forms and compliance standards.

Forms can be designed, drafted, customized, and finalized, with the option to create form templates using Microsoft Word.