Prolius - 2026 Pricing, Features, Reviews & Alternatives

Prolius is a cloud-based fleet and workforce management platform, accessible via web browser (Chrome, Firefox, Safari) and native iOS and Android apps, giving office and field teams a shared, real-time view of vehicles, drivers, and tasks. The platform is hosted on a secure AWS cloud environment and is fully GDPR compliant.

Fleet management functions include mobile walk-around vehicle checks with real-time defect reporting and resolution workflows, maintenance and workshop scheduling (including parts inventory and technician capacity), driver licence checking, and grey fleet management with automated DVLA lookups for tax, MOT, and insurance status. Telematics and driver behaviour monitoring covers live location, route optimisation, and journey mapping, with dash camera footage automatically linked to journeys and telematics triggers for incident investigation.

Cost and compliance functions include fuel card integration across major UK fuel card issuers, HMRC-aligned fuel expense claims with automated advisory mileage rates and payroll routing, fines management with full audit trails, and consolidated cost and compliance reporting across vehicles, drivers, and cost centres.

Workforce management functions include task and job assignment for field-based teams, digital risk assessments and safety audits, timesheeting and travel time tracking, and an integrated messaging system for direct communication with managers, teams, and individuals.

Integrations: Prolius integrates with third-party systems including SAP, Salesforce, and Oracle, and connects with major UK fuel card providers and telematics partners such as Teletrac Navman. Open APIs allow organisations to extend the platform or connect it to existing internal systems rather than replacing them outright.

Compliance and security: Prolius is an approved DVSA Earned Recognition supplier and a FORS member. Compliance data — safety inspections, driver defects, MOTs, and driver behaviour — is tracked against DVSA KPIs and reported automatically in a pre-configured, approved format, with traffic-light monitoring for real-time status. All captured data is held on secure servers and can be accessed or shared with the DVSA, police, and other relevant bodies as required.

Prolius is used by enterprise and mid-market organisations across construction, utilities, logistics, and infrastructure in the UK and beyond, including Skanska, Halfords, Yorkshire Water, DB Cargo, Exolum, and RPS Group.