Prospero - 2026 Pricing, Features, Reviews & Alternatives

Prospero is a scheduling solution tailored specifically for performing arts organizations seeking efficient management of complex production calendars. Engineered for precision, Prospero empowers users to schedule rehearsals, performances, and meetings meticulously, incorporating custom properties such as locations, projects, individuals, roles, items, and tags. Featuring bulk editing capabilities, conflict detection, and dynamic filtering, the platform ensures that even the most intricate schedules remain accurate and well-organized. The shareable, auto-updating calendar views of Prospero—referred to as “Views”—facilitate seamless collaboration, while customizable PDF exports simplify the creation of branded, print-friendly schedules for teams. Through the integrated booking portal, space requests and approvals are streamlined, seamlessly linking reservations to the calendar.

Prospero facilitates two-way calendar integrations with Google Calendar and Outlook, guaranteeing real-time syncing and minimizing redundant data entry. For production teams managing physical resources, Prospero integrates built-in inventory management for tracking props, costumes, and more. As a cloud-based platform, Prospero is fully accessible on desktop and mobile devices, providing flexibility for teams on the move. Security takes precedence within Prospero, with features such as SSL encryption, role-based access control, regular backups to cloud-based storage, and Single Sign-On (SSO) options for enterprise users.

Whichever scope of production—from a single event to an entire season—Prospero empowers performing arts teams to streamline workflows, eradicate scheduling errors, and enhance communication. With intuitive tools and robust integrations, Prospero ensures teams remain connected, organized, and prepared to concentrate on their primary goal: bringing performances to life.