Spots - 2026 Pricing, Features, Reviews & Alternatives

Spots is a workspace booking and resource management platform for hybrid teams of ten to five hundred employees. It provides organizations with a centralized system to manage physical resources including hot desks, meeting rooms, parking spaces, fleet vehicles, lunch shifts and training sessions from a unified interface. It caters to businesses operating hybrid or flexible offices, manufacturing facilities with shared amenities and organizations managing multiple types of physical assets that require coordinated scheduling and access control. The platform addresses common workplace challenges such as double bookings, limited resource visibility and inadequate access management by replacing spreadsheet based systems and informal communication channels with a dedicated booking system.

The platform operates through three booking modes that can be combined within the same workspace to suit different resource types. Grid mode displays visual layouts for hot desks, flex seating, office parking, bike parking, lockers and charging stations and allows real-time availability to be viewed and individual spots reserved with a single action. List mode presents resources such as meeting rooms, conference rooms, boardrooms, vehicles, pool cars and AV equipment on a weekly calendar where options can be compared and selected based on characteristics and time availability. Schedule mode manages capacity limited sessions including lunch shifts, canteen rotations, training sessions, onboarding workshops and safety briefings by allowing employees to enroll for fixed time slots while the system automatically enforces attendance limits.

The software features role based access control that assigns permissions from administrator to guest levels to ensure users view and reserve only the resources permitted for their roles. Real-time occupancy is tracked across all resource categories and confirmation notifications are delivered by email. Setup can be completed in under three minutes through a four step process that includes workspace creation, resource addition with customized availability rules, team invitation and instant access with preconfigured permissions. The interface supports four languages and operates on desktop and mobile browsers without installation. Authentication is handled through single sign on with Google OAuth integration. Data processing and storage reside within the European Union to maintain GDPR compliance and security is enforced through SSL encryption. The product roadmap includes calendar synchronization, real-time display integrations and connections with additional workplace tools.