Paymo vs Zoho Projects

Clockify

Jira

Asana

Clockify is a time tracking app that helps teams track work hours across projects. Managers can measure employee productivity, track the progress of every project and do all necessary reporting and administration work in one place.

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

President/Chief Architectural Designer

They are also the best customer service team we've seen so far. When we have technical issue, we can send a message right from the app and get a response fast.

SEO Consultant

Very satisfied, I use it continuously to track my time (I have a dozen customers) and today I couldn't do without it.

Split projects into manageable tasks, assign them to your team and set milestones. Create Project Templates that you can use for repetitive work.

Access Controls/Permissions

Accounting

Activity Dashboard

Activity Tracking

Agile Methodologies

Alerts/Notifications

Approval Process Control

Assignment Management

Automatic Time Capture

Bar Chart

Billable Items Tracking

Billable & Non-Billable Hours

Billing & Invoicing

Budget Management

Calendar Management

Capacity Management

Client Portal

Clock In/Out

Collaboration Tools

Color Codes/Icons

Commenting/Notes

Communication Management

Contact Database

Credit Card Processing

Customizable Branding

Customizable Invoices

Customizable Reports

Customizable Templates

Dashboard

Dependency Tracking

Document Management

Document Storage

Drag & Drop

Due Date Tracking

Employee Activity Monitoring

Employee Scheduling

Employee Time Tracking

Estimating

Expense Tracking

File Management

File Sharing

File Transfer

For Small Businesses

Gantt/Timeline View

Goal Setting/Tracking

Hourly Billing

HR Management

Invoice Creation

Invoice History

Invoice Management

Invoice Processing

Kanban Board

Leave Tracking

Marketing Calendar

@mentions

Milestone Tracking

Mobile Access

Mobile App

Multi-Currency

Multiple Billing Rates

Multiple Projects

Online Invoicing

Online Payments

Online Time Tracking

Payment Processing

Percent-Complete Tracking

Performance Metrics

Planning Tools

Portfolio Management

Prioritization

Productivity Tools

Progress Tracking

Project Billing

Project Costing

Project Management

Project Planning

Project Planning/Scheduling

Project Scheduling

Project Templates

Project Time Tracking

Project Tracking

Project Workflow

Real-Time Data

Real-Time Notifications

Real-Time Reporting

Real-Time Updates

Recurring/Subscription Billing

Recurring Tasks

Reminders

Remote Access/Control

Remote Support

Reporting/Analytics

Reporting/Project Tracking

Reporting & Statistics

Resource Allocation & Planning

Resource Management

Resource Scheduling

Search/Filter

By industry, Paymo reviewers are most commonly professionals in marketing and advertising (17%). The most frequent use case for Paymo cited by reviewers is time tracking (71% of reviewers).

Users and use cases

Most reviewers indicate that Paymo delivers strong value for money with affordable, scalable plans and generous features, but some users report high costs for add-ons, regional pricing issues, and price increases that reduce overall value.

Value for money

The Paymo integration most frequently cited by reviewers is Google Calendar, a scheduling product rated 4.2 out of 5 for its integration with Paymo.

Integrations

Paymo is a task management program with key features that include online time tracking, project time tracking, invoice creation, timesheet management, task management, and more.

Paymo

Web-based

Linux

Android

iPhone

Windows

iPad

monday.com

Trello

Harvest

Wrike

Toggl Track

ClickUp

Basecamp

Teamwork.com

Zoho Projects

Airtable

QuickBooks Online

Free

Starter

Small Office

Business

Task management limitations

Director

Sub-task handling, Task editor side-panel, Task template handling, Lack of project stage functionality option

Designer & Project Manager

The mobile app is still confusing and hard to work with, specially when, as a Project Manager, I have multiple projects with infinite tasks assigned to me.

40% of reviewers feel negative about Paymo’s task management features. Some users report challenges with handling complex tasks, such as the lack of robust subtask support, limited automation, and difficulty linking or delegating tasks. Reviewers indicate that searching, filtering, and organizing tasks can be cumbersome, especially for large projects. They mention issues with mobile usability, inconsistent task list ordering, and insufficient integration with other task management tools. Users say these limitations make it harder to manage intricate workflows, track incomplete tasks, and efficiently handle high volumes of assignments.

Tailored for small businesses

Chief information officer

It has many features that can help freelancers and small businesses to plan, execute, and deliver their work efficiently and accurately.

95% of reviewers feel positive about Paymo’s suitability for small businesses. Reviewers indicate that Paymo offers essential features for freelancers and small teams, making it easy to manage projects, track time, and collaborate efficiently. They appreciate the affordable pricing, which fits the budgets of solo entrepreneurs and growing companies. Users say the platform’s intuitive design and comprehensive toolset help them streamline operations, stay organized, and support business growth. Many users highlight that Paymo adapts well as their business evolves, and they value how it simplifies daily management tasks and improves overall workflow.

Comprehensive project tracking tools

Founder

Additionally, the Gantt charts and Kanban boards provide great flexibility for visualizing project timelines and workflows.

96% of reviewers feel positive about Paymo’s project tracking capabilities. Reviewers appreciate the ability to monitor project progress, track time spent on tasks, and manage resources all in one place. They say features like time tracking, Gantt charts, Kanban boards, and detailed reporting make it easier to oversee multiple projects, allocate work, and ensure deadlines are met. Users indicate that having financial tracking and collaboration tools integrated with project management enhances transparency and productivity. Many find that Paymo helps them accurately bill clients and keep projects organized from start to finish.

Paymo excels as a comprehensive project management and time tracking tool especially for freelancers and agencies handling multiple clients and projects.

The ability to assign tasks, monitor progress, and generate detailed invoices all within one platform saves significant time and effort.

Owner

It’s great for small teams and has a user-friendly design. Although it might not fit larger teams, for small teams, it simplifies project management and helps keep everything organized.

Principal

I love that I can easily run a timer for a specific project and client right from the mobile app and manually adjust the logged times as needed (e.g., reduce the time logged if I forget to stop the timer).

Freelance consultant and fractional CMO

The best part in Paymo is to have time tracking, projet/task management and invoicing in one unique tool, it saves me lots of time.

Practice Leader

Paymo stands out as a comprehensive solution for time tracking and project management, particularly catering to freelancers and small to medium-sized businesses seeking a harmonious blend of functionality and user-friendly design.

Having all the clients and projects organized, being able to assign each team member their tasks and exchange feedback, all on one platform, keeps me and my team much more organized and saves me many, many emails.

Graphiste 

With these great functions we manage our projects, our times, monitoring, task planning and even the precise time billing of projects.

Paymo's strength lies in its detailed reporting capabilities and the integration of a Kanban board, which allows for seamless task management and progress tracking.

Paymo helps you automate your invoicing process by setting up recurring invoices, late payment reminders, and thank you notes.

Digital Marketing Director + Owner

To this day we still use Paymo to track our hourly projects and tasks and find it to be the easiest and most effective way to time track individual projects and tasks and one of the simplest ways to generate invoices from those projects!

Motion Graphic Designer

Their tools for invoicing and their desktop app allows for time tracking with ease, the billing and invoice tools are great, project management is great, and the ability to create digital live time reports is a great feature.

President

We did a comprehensive review of project planning and management software available on the market for our needs as a small business consultancy and Paymo came up as the most comprehensive feature-set at a very reasonable price.

My overall experience with Paymo is that it is a useful and comprehensive software for managing projects, time tracking, invoicing, and billing.

UX Working Student

I like that I can manage my time, vacations, and sick leaves at the same platform, since I am a working student, I do not use other tools that might be a case for other employee types

Agent

Honestly, I have used several project management software but Paymo particularly interested me with its speed of task management, expense tracking as well as its simple and customizable user interface.

WordPress Consultant and Webdesigner

I wish Paymo would offer more customization and more robust templates, or a clever AI assistant which analyzes my usage and makes suggestions to save me more time.

Account

The difficulty in moving a project from "new business" to "standard"; the formulation of reports should also be more immediate with the export of a simplified Excel file to be delivered to end customers where the differentiation is already present in:

PR Manager

I use Paymo to track my activities so that the management team knows my day-to-day tasks and ultimately decides that the clients and projects are profitable.

Webdesigner

Customization doesn’t go far enough, for example I can’t switch to another invoicing template (subcontracting) without having to go to settings and change the company logo for all invoices.

The mobile app does not have enough features from the web-version, I especially miss being able to invoice unbilled time for my projects, without having to go to the website.

Paymo has been solid for us, no technical issues or downtime, bugs, etc.. Has really kept us on top of our game in relation to time based tracking and billing.

Teacher

Versatility in meeting various project management requirements. Whether you're supervising a small team or managing a multifaceted project involving numerous stakeholders, Paymo's interface maintains a consistent and user-friendly design.

Creator

Great for collaborating, I appreciate the time tracking and task management features.

Graphic and web designer

The ability to track multiple projects for many clients makes this the perfect tool for a freelancer working on retainer.

The Invoice tools are great too, but having to use HTML to update very simple design decisions is not very intuitive, such as changing the distance between sections and changing some of the colors.

It allows us to manage our projects and billing with accurate time for the delivery of our projects.

Publishing Director

At Vertebrate Publishing we've used Paymo for years to manage our book projects and to specifically manage and track our time as this is our primary production cost.

The mobile app needs more refinement. As i invite guests over to my project dashboard, I am currently unable to notify them whenever I post a comment.

We couldn't run our business without it and the bank of data we can access from archived projects is invaluable when we come to assess the viability of new book projects.

Paymo vs Zoho Projects Comparison (2026)

Paymo

Zoho Projects

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives