Microsoft To Do vs OpenProject

Trello

Jira

Asana

Trello is a project management tool that helps teams organize and manage their tasks. It caters to a range of industries and teams, from marketing to engineering. Trello's simple and intuitive interface makes it easy for any team to get started and stay on top of their work.

Jira is project tracking software that helps every team collaborate to plan, track, and release work by breaking down big ideas into achievable steps. Jira offers features like task organization, work alignment to goals, customizable workflows, and real-time data insights to optimize outcomes.

Asana Starter Plan provides growing teams with project management tools to track progress and meet deadlines. The plan includes workflow automation features, custom project templates, forms for standardized work requests, and rules for routine task management. It also offers visualization tools like Gantt and timeline views, plus AI-powered features for status updates and project organization.

Microsoft To Do is a daily planner app that allows users to manage and share daily to-do lists, add due dates, set reminders, and more. It is accessible via mobile apps on iOS, Android, and Windows 10 as well as on the web. Microsoft To Do can integrate with Outlook Tasks for easier task management all in one place.

Activity Tracking

Alerts/Notifications

Collaboration Tools

Commenting/Notes

Customizable Templates

Dashboard

Data Import/Export

Deadline Management

Drag & Drop

File Sharing

Mobile Access

Notes Management

Prioritization

Productivity Tools

Progress Tracking

Project Management

Recurring Tasks

Reminders

Reporting/Analytics

Reporting & Statistics

Search/Filter

Sub-Task Management

Tagging

Task Editing

Task Management

Task Progress Tracking

Task Scheduling

Task Tagging

Team Collaboration

Third-Party Integrations

To-Do List

Reviews for Microsoft To Do come from a wide variety of industries, including information technology and services (8% of reviewers), computer software (7%), and education management (5%). The most frequent use case for Microsoft To Do cited by reviewers is task management (89% of reviewers).

Users and use cases

Most users consider Microsoft To Do to offer excellent value for money, as they receive a comprehensive free version with no hidden costs. Some users report confusion about pricing tiers, and a few find the Pro version expensive.

Value for money

The Microsoft To Do integrations most frequently cited by reviewers are: Microsoft Outlook (an email management product rated 4.8 out of 5 for its integration with Microsoft To Do), Microsoft Teams (a meeting product, 4.5), and Google Calendar (a scheduling product, 4.5).

Integrations

Microsoft To Do is a task management solution offering key features such as task management, task scheduling, task editing, reminders, alerts/notifications, and task progress tracking, among others.

Microsoft To Do

Web-based

iPad

Android

iPhone

Windows

Todoist

Things

Notion

Any.do

Evernote Teams

monday.com

Wrike

Basecamp

Remember The Milk

Miro

Google Workspace

Basic

Inconsistent notification system

Information Technology Assistant

I need to open it manually, and if not, the software will not updating automatically and not sending notification for any pending task on my list.

Accessibility Consultant

The notifications for scheduled tasks aren't always on time and they can easily be missed especially on mobile (iOS).

47% of reviewers feel negative about Notifications, reporting issues with delayed, missing, or excessive alerts. Some users say the app’s reminders are unreliable, causing them to miss important tasks or deadlines. Reviewers indicate that notification sounds and customization options are limited, making it difficult to distinguish alerts. Some users report confusion with notification settings and find the process of managing alerts cumbersome. They feel that inconsistent performance across devices and platforms leads to frustration, especially when reminders fail to trigger or notifications become overwhelming.

Uncertain updates and pricing

Customer Support

You have to update Microsoft To Do app often if you still experience problems then you have to delete the app & reinstall it.

Ph.D. Scholar

I cannot share the lists if required with my family as they are not a part of the institution and personal purchase of the software is a little steep for non-institutional use.

41% of reviewers feel negative about Update and Purchase, expressing concerns about infrequent updates, unclear product direction, and pricing. Some users say the acquisition by Microsoft has led to uncertainty about the app’s future, with limited improvements and potential discontinuation. Reviewers indicate that integration with non-Microsoft services is weak and that premium features require additional payment. Some users report frustration with slow performance, lack of cross-platform support, and the need for frequent manual updates. They feel that pricing and limited free features make the app less accessible for students and non-institutional users.

Reliable task tracking features

Book Coach and Ghostwriter 

I needed a simple app to help me keep track of all my tasks and keep things from falling through the cracks.

Manager

I am able to see everything scheduled for the day and keep track of things I have completed and what is coming up.

96% of reviewers feel positive about Task Tracking, saying it helps them efficiently monitor daily tasks and deadlines across devices. Some users report that the app’s intuitive interface allows them to easily add, prioritize, and track tasks for work and personal life. Reviewers appreciate the ability to attach documents and set reminders, which keeps them on schedule. Some users indicate that tracking progress and completed items is straightforward, making it easier to stay organized. They find the platform practical for managing multiple lists and recurring tasks, supporting both individual and team productivity.

Flexible organization options

Webservice Developer

Works with Other Microsoft Stuff: If you use other Microsoft apps like Outlook or OneNote, Microsoft To-Do plays nice with them, so you can keep all your stuff together in one place which makes us being organized and make work efficient.

software engineer

It synck with outlook task ; It is free ; I like it because we can organize easily (drag and drop) list of items and list of list of items ; It help keeps everything organized !

96% of reviewers feel positive about Organization, noting that the software enables them to categorize tasks, create folders, and manage projects with ease. Some users say they benefit from customizable grouping and sorting features, which help them keep work, personal, and family lists separated. Reviewers appreciate integrations with other Microsoft apps, allowing for centralized management. Some users report that the platform’s intuitive design makes it simple to organize daily schedules, brainstorm ideas, and track progress. They indicate that the app supports both individual and team organization, improving productivity and accountability.

Intuitive and simple interface

95% of reviewers feel positive about Ease of Use, describing the software as straightforward and user-friendly. Some users say the app’s intuitive layout makes planning and managing tasks effortless, even for those less familiar with technology. Reviewers appreciate that setup and navigation are simple, allowing them to quickly add and edit items. Some users report that the platform works seamlessly across devices and integrates with other apps, making daily task management easier. They indicate that the minimalistic design avoids unnecessary complexity, helping them stay focused and organized.

Software Developer

What I like about Microsoft To Do is how light and clean it feels; I’m able to quickly jot down tasks, set reminders for them, and share rudimentary lists with my colleagues without them needing any training.

Project Manager

I can manage each project, one at a time, based on how I scheduled myself to do so in To Do. And even better, I can assign some of these tasks to other users, allowing us to collaborate better.

Operations manager

My team like it as they are operationally focused and have a lot of fact finding within their roles so they will flag an email add to the to do and then go back to it once the task is complete.

Engagement Officer

I love that I can set tasks with separate due dates and reminders - they are set to each email and you can have daily planner checklists as well as syncing across multiple devices.

Photo and Videomaker

It integrates well with other services just as the calendar and you can transform to do in appointment in the calendar and allocate time to

I use Microsoft To Do on a constant basis to keep track of my projects, tasks, and other general needs around the business.

Assistant Manager

The ability to break tasks into subtasks and set reminders keeps our workspace operations running smoothly.

Curriculum Designer and trainer

What’s nice too is that you can set deadlines for the future, which is helpful in case you have yearly items to complete.

Operations Lead

As someone with ADHD, Microsoft To Do helps me keep track of daily tasks and plan ahead for future deadlines.

technical operations manager

it integrates with O365, making for an easier time getting my tasks from the places i do my work to the places i track my work.

Owner

It helps me organize my daily tasks fast and I can access it from different devices.

Freelance Editor

However, once I graduated to larger project management across multiple software ecosystems, the limits of MTD became abundantly clear. If one needs it for small project management, I think it is a better piece of software than its immediate competitor (Google Tasks).

Marketing Associate

In my job, I typically get a slew of tasks given to me in quick succession on calls, and having the to-do list up it the best way for me to log in each one quickly, add details during a call/meeting, and then get moving on completing each task within my longer timeframe.

President

I most like the ability to create multiple groups, projects, and lists within projects that remain grouped together.

Freelance Photographer

It's got a few really nice features such as being able to group your task lists, changing the background of your lists, sync with your OneDrive account, etc.

Marketing Specialist

By far out of all the apps ive used to create lists and stay organized this is the one that keeps me on track.

Customer Service Consultant

One of the best feature that I use daily is the fact that it syntonize seamless with Outlook making it easy to manage my emails and tasks from one place.

Task lists are clear, reminders work reliably, and it helps stay organized throughout the day.

For example, under my Pleasures Group, I can maintain a birthday party invite list from last year, and use that list going forward.

HR Advisor

I use Microsoft-To-Do every day, both personally and professionally, within the Outlook desktop app & the iPhone app.

The features it has work great for small project management or general to do lists, but beyond that, it lacks some of the common features of its competitors.

This is one of the few applications that keeps me on track on all my work and personal projects.

Short Course Manager

This makes it feel close to hand and enables easy task management and collaboration across teams.

This instantly helps me wrap my head around my daily task at hand. And as I gain future tasks I add it right to the to-do list.

Chief Product and Strategy Officer

It’s lightweight, mobile-friendly, and ideal for staying on top of personal to-dos while crushing big-picture product strategy initiatives.

Great for getting started as a basic to-do list, but not quite suitable for power users.

Program Manager

The sync works just perfectly I can create a task on my laptop version of To do and in less than a second it syncs to my mobile .

Office Manager

We use to print out monthly lists to refer to, now everyone can make changes, review what still needs to be done, add notes, etc.

Lab engineer

The best thing about Microsoft To Do is how well-balanced its robust task management tools are with its ease of use. Although it is simple to use, its robustness allows it to cover a wide range of organizational demands, from basic to-do lists to more intricate project management chores.

I liked the ability to organize tasks into categories and to have access to these via my phone.

analyst

For me, less important small undone tasks clutter the list so much that I have to delete it all and start from scratch if I want to be abel to make sense of it at all and see my priorities, not a cluster of minor tasks.

You will find it built in to Outlook across desktop and iOS Apps.

Design Engineer - Systems Integration Lead

It has been the first thing I check at the beginning of each work day and helps me manage tasks, task priority, and due dates.

The features it has could technically do this work, but I found that this created more confusion and mental drain than a more feature rich alternative.

Digital Marketer

Clean interface, easy task sorting by list and priority, and fast sync across devices.

Administrator

Sometimes i use my daily/weekly checklist and sometimes I don't.

System and Network Admin

My overall experience with Microsoft To Do has been positive, as it offers a simple and intuitive interface for task management, but it lacks some advanced features needed for more complex project workflows.

It is an effective way to keep on top of tasks, with reminders to keep you focused and organised.

Sales Executive

Sharing tasks and lists promotes teamwork, and the "My Day" function aids in keeping attention on daily priorities.

Founder

I was hopeful about Microsoft To Do because it integrates nicely with the broader Microsoft ecosystem.

Right at the top is My Day label to click on and see the days task I have saved and planned ahead for.

Communication Contractor

The ability to plot in different tasks and goals and have them precisely ordered and available to check off or edit.

I can make my task ahead of time so that makes it easier to do other things without having to mark a task everyday.

Developer

It feels too basic for larger task management needs, lacks advanced features like tagging or detailed progress tracking

Engineer

Leaving notes on the action items is fine but updating notes, changing schedule and the history of To Do item changes is not recorded or easy to manage.

i like that there is a synchronization for the laptop app to the phone app.

I like the fact Microsoft To Do syncs across Windows, Android & iPhones.7You can share your to do list with others.

Chief Platforms Support

Microsoft To Do allows you to type tasks from WhatsApp, which is great if you want to input information quickly.

self

I like the ability to assign due dates on my phone and they show up on the today feature.

I find Microsoft-To-Do extremely easy to use & find the task scheduling/repeat function the most useful

Users report that Microsoft To Do’s task management capabilities make organizing, prioritizing, and categorizing tasks straightforward and efficient. Reviewers indicate they can easily create, edit, and move tasks, assign due dates, and break down larger tasks into subtasks. They say Microsoft To Do integrates seamlessly with Office 365, allowing task creation from emails and notes. Users feel collaboration is supported through shared lists, and they value the ability to track and mark tasks as completed for personal and team productivity. Of the 122 Microsoft To Do users who gave detailed accounts of their use of Task Management, 100% rated this feature as important or highly important.

Daily Task Scheduling

Among reviewers who comment on Microsoft To Do reminders, 47% feel negative. Users say the app provides timely alerts for tasks and deadlines, helping them stay organized. However, they report issues with delayed, missing, or inconsistent notifications, limited customization, and lack of location-based or persistent alerts, especially on desktop and mobile.

Mobile and Desktop Versions

Email Integration

To-Do Lists

Features

Sync Across Devices

Note Taking

Phone Access

Small Business

Mid-size Business

Freelancers

Large Enterprises

Microsoft

Clockify

Clockify is a time tracking app that helps teams track work hours across projects. Managers can measure employee productivity, track the progress of every project and do all necessary reporting and administration work in one place.

OpenProject is an open-source project collaboration software designed to help businesses handle the entire project management lifecycle, from planning, scheduling, and issue tracking to budgeting and cost reporting. Supervisors can highlight task attributes based on the status, priority or due date.

Microsoft To Do vs OpenProject Comparison (2026)

Microsoft To Do

OpenProject

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives