Onboard AI - 2026 Pricing, Features, Reviews & Alternatives

OnboardAI is onboarding software for companies that hire regularly but have no training department: cleaning companies, restaurants, care organisations, warehouses and shops.

How it works

You describe in a few sentences how the work is done at your company, or you upload what you already have, such as house rules, a site instruction or a work procedure. OnboardAI turns that into a module with explanations, images, check questions and an optional avatar video. You review and edit everything before publishing, so the content stays yours.

New employees receive one link. They open it in their browser on their own phone, so there is no app to install and no account to create on their first day. The module is available in Dutch, English, German, French, Spanish and Polish, which matters in sectors where part of the team does not speak the local language.

What you get back

The dashboard shows per person which modules are finished, where someone stopped and which questions were answered incorrectly. That turns onboarding from something you hope went well into something you can see. Companies use it to confirm that an employee knows the basics before the first shift, which is also useful evidence when safety instructions are required.

Keeping content current

When something changes in your company, you describe the change in one sentence. OnboardAI scans your existing modules, proposes the specific lines that need to be replaced and you approve them per module. Nothing is rewritten without your confirmation.

Branding and languages

From the Pro plan your modules use your own logo and colours, so employees recognise the material as yours and not as generic training content. Each module can be translated to another language as a separate module, with images and structure preserved.

Practical details

No integration work is required to start. Employees are invited by link or email. Data is stored in the European Union and a data processing agreement is available on our website. Monthly subscription, cancellable each month.

Who it is not for

If you have an in-house training department, an existing LMS and a dedicated content team, OnboardAI will feel limited. It is built for the situation where the experienced colleague currently does the onboarding in between the regular work, and where that costs a day every time someone new starts.