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Onboarding Software

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Rippling logo

#1 Global Workforce Management Platform | HR, IT, Finance

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One place to onboard and run your global workforce—from payroll and expenses to devices and apps.

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BambooHR logo
Category Leaders

Everything works together in one platform.

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BambooHR’s employee self-onboarding helps you complete paperwork before the new hire’s start date, automating welcome emails & team introductions as well!

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Remote logo
Category Leaders

Remote: Empowering your Global HR Success

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Effortlessly onboard your global team with Remote with affordable flat-rate plans for any company size. Let us handle payroll, taxes, benefits, compliance worldwide.

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GoCo logo

HR, benefits & payroll management for SMBs

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GoCo is an online human resources, benefits and payroll management system designed to help SMBs streamline their critical business operations. GoCo helps simplify HR, benefits, compliance and payroll processes, and offers users support and advice from benefits and payroll experts.

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ApplicantStack logo

Applicant tracking system (ATS)/employee onboarding

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Affordable and easy-to-use onboarding system for any size business in any industry. Import hires, upload state and federal forms, create tasks, checklists, etc.

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ClickLearn logo

Automatic content creation for greater user adoption and ROI

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ClickLearn ensures digital adoption by enabling organizations to easily onboard users in their business systems, for example, Microsoft D365, SAP, or Oracle. ClickLearn saves content authors time by automating the creation of training materials and documentation.

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Pipefy logo

Design and automate business workflows in minutes.

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Pipefy increase efficiency and integrate end-to-end operations on a secure, low-code workflow and business process automation (BPA) platform for teams in IT, Procurement, Finance, HR, and more.

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LearnUpon logo

Unlock the power of learning with LearnUpon LMS

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LearnUpon works with global organizations who want to make learning a central part of their growth strategy and supports over 1,300 customers worldwide including Zendesk and Gusto.

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Bob logo

A modern HR platform for modern business

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Bob provides a positive and streamlined experience for your new hires. Using Bob’s onboarding checklists, you can ensure that every task is covered at exactly the right time, and no detail is overlooked. Then automate your onboarding workflows and add more new joiners in a few clicks.

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Absorb LMS logo

AI-Powered Modern Enterprise Learning Management System

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Built to deliver flexible training, the intuitive design and robust features create an engaging learning environment that keeps your employees, customers and partners coming back for more. Tap the scalable LMS that supports integration and security, while offering 24/7 in-house support.

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Deel logo

The all-in-one HR platform for global teams.

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Deel is a global payroll platform for international teams. Hire and onboard anyone, anywhere, without worrying about local laws or complicated tax systems.

Simple, automated workflows let you securely collect employee and contractor data and generate localized contracts from one central platform.

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Gusto logo

Gusto is the all-in-one HR platform for growing businesses.

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Gusto is the all-in-one HR platform for growing businesses. No matter the size or stage of your company, Gusto puts the tools you need to hire, pay, and manage your team at your fingertips.

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321Forms logo

HR onboarding software for new hires & open enrollment

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321Forms is a cloud-based onboarding solution which includes tools for form conversion, onboarding automation, electronic signature capture, reporting, and more

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AgencyHR logo

Time and attendance tracking software for insurance agencies

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AgencyHR is a cloud-based workforce management software, which helps insurance agencies manage time-off requests, monitor work hours, and onboard new hires. Features include notifications, overtime calculation, remote access, attendance tracking, and roster management.

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eloomi logo

See success with people development.

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Make your onboarding simple, engaging and automated with eloomi. Help your new employees to hit the ground running from pre-boarding to re-boarding! Train and retain top talent, introduce your company's culture and values and track progress from day one.

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WebHR logo

Everyone's Favorite All-in-One Social HR Software

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Extremely easy Onboarding with eSignature, Filling out Forms, Uploading Documents, Auto generating Compliance (W4, I9), and much more

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Learner Mobile logo

Next-gen LMS optimized for mobile and field-based workforces

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Learner Mobile is the low-cost leader in the LMS market, delivering on-demand training anywhere, anytime.

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Product Fruits logo
Category Leaders

No-code user onboarding platform for any web-based app

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No-code product adoption platform for web-based apps. Create beautiful onboarding experiences to improve conversion & retention. Reduce support cost.

Our powerful feature set includes interactive product tours & walkthroughs; hints & tooltips; onboarding checklist; feedback widget and more.

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iSpring Learn logo

The right LMS for your mission-critical project

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iSpring Learn allows new employees to become productive faster by quickly introducing them to the organization’s services, their roles, and corporate culture.

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Lemon Learning logo

Digital adoption, training, and change management software

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With Lemon Learning, your onboarding process no longer comes down to an expensive set-up requiring months of preparation and content creation. Lemon Learning contextual guidance powers software adoption in your organization, whatever the software (CRM, HRIS, ERP, in-house tools).

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EchoSpan Flexible 360 logo

The 360-degree Feedback Company

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EchoSpan puts you in control of your employee performance management and leadership development programs with our 360-degree feedback and employee engagement review tools.

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Boardon logo

Preboarding & onboarding portal for small and mid size firms

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Boardon has a strong profile for Preboarding before the first day to start the Onboarding process as soon as possible.

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WorkforceHub logo

Time and attendance tracking for on-site and remote teams

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WorkforceHub from SwipeClock provides multi-location businesses of any size with timekeeping and attendance tracking for on-site and remote employees. Features include timesheets, webclock, compliance management, mobile application, complete timecard history, geofencing, custom fields, and more.

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WorkBright logo
Category Leaders

Streamlining the offer-to-onboarding path

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Tired of slow, complex hiring? Meet WorkBright–the advanced electronic onboarding and I-9 software designed as an extension of your HR team.

From handling Form I-9 to tracking down missing forms, their onboarding tools streamline the process so you’re always moving effortlessly forward.

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OnPay  logo

Award-winning payroll and HR that move businesses forward

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OnPay is online payroll software for growing businesses in all 50 states. Payroll services include processing payroll, automating payroll taxes, and much more.

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Here's what we'll cover:

Buyers Guide

Onboarding Software

Starting a new job can be a nerve-wracking process for employees and employers alike. Onboarding involves interconnected tasks such as completing work eligibility and tax documents, employee handbook walkthroughs, and direct deposit setup. Doing all of this manually can prove demanding for HR teams. Deploying an employee onboarding solution will help HR professionals manage such processes more efficiently.

With onboarding software, you can design employee onboarding workflows and assign tasks to stakeholders. Onboarding systems store all forms and documents (such as I-9 and W-4 forms) in one place so you can access them when needed.

There are myriad onboarding solutions out there, and it can be difficult to find the right one for your HR team. That's why we created this guide, to help you find the right onboarding software and answer important questions related to your software purchase.

Here’s what we’ll cover:

What is onboarding software?

Onboarding software helps HR professionals design and manage onboarding programs for new hires. These tools help HR guide new employees through the onboarding process by:

  • Automating document collection

  • Managing training and new hire events

  • Managing legal paperwork and documentation

  • Tracking new hire documents and training

  • Managing background checks

  • Conducting employee orientation programs

  • Reporting onboarding progress

Onboarding software can help businesses facilitate communication between new hires and employers even before they join the organization.

Discover more about trends related to the future of work including onboarding, training, and recruitment.

What are the typical features of onboarding software?

Before investing in onboarding software, it's important to understand the common features offered by these solutions to select the right product for your business needs. Here are some common features of employee onboarding software:

  • Orientation management: Helps HR professionals design orientation programs for new employees with customizable workflows.

  • Forms and e-verification management: Allows new hires to verify their identity and employment authorization with standard documents (such as I-9s and W-4s). Employees can also e-verify these forms using digital signatures.

  • Electronic signature: New employees can digitally sign documents within the HR platform.

  • Self-service portal: Provides employees with a secure online portal where they can view employee onboarding tasks, forms, and other information.

  • Document management: Stores all employee-related files and documents in a central place.

  • Training management: Creates onboarding-related training courses with tasks and assignments, and track completion status in a dashboard.

  • Employee handbook: Develops, stores, and manages a handbook for new hires.

  • Job description repository: Creates, shares, and manages the distribution of job descriptions/duties.

  • Mentor assignment: Assigns existing team members to mentor and support new hires throughout the onboarding process.

  • Task management: Allows users to create and manage a running list of to-do items in the onboarding process and monitor the status of each task.

Key questions to ask your onboarding software vendor before you buy:

  • Does your employee onboarding software include all the features listed above?

  • Apart from the features listed above, what other features would be useful for our business?

What are the important considerations when choosing onboarding software?

  • Integration: Invest in an onboarding solution that can play well with your existing tools. Before making a purchase decision, look into the integration capabilities of your shortlisted tools to ensure you don't end up with a siloed onboarding system.

  • Scalability: When purchasing an onboarding solution, make sure that your software can grow with your company and needs. As your business grows, you may have many more employees or more complicated HR processes, which is where the scalability factor comes into play. This saves you from having to replace your software as your company grows.

  • Mobile access:  As workforces are increasingly dispersed and remote, it's crucial that your employee onboarding software can be accessed by your employees and HR professionals from laptops and mobile devices. That means wherever they are, your HR staff can facilitate the employee onboarding process on the go.

Key questions to ask your onboarding software vendor before you buy:

  • Does your onboarding tool integrate with other tools such as HR and payroll software?

  • Is your HR onboarding software scalable?

  • Do you offer a mobile app?

What is the cost of onboarding software?

Onboarding software is available in different forms, as both best-of-breed onboarding solutions, or part of a larger HR suite. While some employee onboarding platforms are available for free, most products in the onboarding software market are priced on a per user, per month basis.

Our research found that pricing falls into three pricing tiers based on their starting price:

  • $4 - $6

  • $6 - $14

  • $14+

These ranges summarize pricing for the base plans of most products. An enterprise or premium product that is priced higher may include additional features such as custom integrations, personalized employee onboarding and training, and active directory integration.

*The pricing included is for the entry-level/lowest-priced offering that was found on vendor websites on September 2, 2021. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products and exclude freemium plans.

Onboarding software is typically priced on a monthly subscription basis or as a perpetual license, with pricing generally based on the user/employee base or an average number of employees an organization onboards in a given month.

  • Perpetual license: If you want to own the software perpetually, you have to pay for it upfront. You’ll also have to pay annual fees for support, maintenance, and/or upgrades.

  • Subscription-based pricing. Under this pricing model, you'll pay a monthly subscription fee. These tools are usually cloud-based and accessed via web browser. Fees for support, maintenance, and upgrades are wrapped into the final subscription price.

Key questions to ask onboarding software vendor before you buy:

  • What pricing model do you use?

  • What other costs are there if I decide to purchase your onboarding software?

  • Do you offer a free plan, free trial, and/or demo of your employee onboarding platform?

How do small and midsize businesses use onboarding software?

Small and midsize businesses (SMBs) know that their employees make or break the business, and often invest in onboarding solutions to ensure employee success right from the beginning.

SMBs know that their employees will go out of their way to grow the business when they are valued and nurtured, and that’s why they require excellent HR onboarding software.

Onboarding tools simplify HR operations for SMBs by:

  • Streamlining training modules

  • Building a strong employee culture

  • Improving new hire retention rates

  • Preventing high costs associated with turnover

  • Automating interconnected HR workflows


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