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Onboarding Software

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Personalized HR software for SMBs

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BambooHR’s employee self-onboarding helps you complete paperwork before the new hire’s start date, automating welcome emails & team introductions as well!

Read more about BambooHR



The #1 Rated Platform for Payroll, Benefits, HR & IT

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Rippling allows you to onboard new hires in 90 seconds. With the click of a button, you can take care of a new hires' offer letter, I-9, employee handbook, payroll, health insurance, 401K, and more — 100% online and paperlessly.

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People Operations Platform

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Sapling is a People Operations Platform that automates your workflows from onboarding to offboarding by connecting people data across your existing systems.

Sapling is best for mid-market companies with 20 to 2,000 employees, typically distributed in multiple offices internationally.

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HR software to attract, hire and onboard your best team

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Digitally onboard new hires by allowing them to fill out tax documentation, trainings, the employee handbook and other critical documents from any device before their first day on the job, making your new hires even more productive.

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Online employee onboarding solution with paperless workflow

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WorkBright is a cloud-based software solution for automating employee onboarding by utilising a paperless workflow, mobile device support and e-sign technology

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Gusto makes payroll, benefits, & employee onboarding easy

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Gusto makes payroll, benefits, and employee onboarding refreshingly easy for small businesses. Your team can sign forms and contracts—plus enroll in payroll and benefits—all online. No paper required.

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HR, benefits & payroll management for SMBs

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GoCo is an online human resources, benefits and payroll management system designed to help SMBs streamline their critical business operations. GoCo helps simplify HR, benefits, compliance and payroll processes, and offers users support and advice from benefits and payroll experts.

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the Work Management platform

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Pipefy is the Work Management platform that empowers do-ers to organize and control their work in a single place, allowing anyone to streamline and automate any process on their own.

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Paychex Flex


Payroll & HR solutions

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Paychex Flex is a cloud-based payroll management platform which helps users manage payroll processing with automatic payroll tax calculation, payment, & filling

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Manage your projects from start to finish with Wrike

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Wrike is an online onboarding solution trusted by more than 20,000 companies across the world. Key features include an employee onboarding template, customizable request forms, and 400+ app integrations. Communicate in real-time and ensure your new employee gets off to a good start.

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Absorb LMS


Cloud-based corporate learning management system (LMS)

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Built to deliver flexible training, the intuitive design and robust features create an engaging learning environment that keeps your employees, customers and partners coming back for more. Tap the scalable LMS that supports integration and security, while offering 24/7 in-house support.

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Talent Management Software for SMBs

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ClearCompany helps customers recruit, assess, hire, onboard, and review talent in one seamless ecosystem.

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Everyone's Favorite All-in-One Social HR Software

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Extremely easy Onboarding with eSignature, Filling out Forms, Uploading Documents, Auto generating Compliance (W4, I9), and much more

Read more about WebHR



Employee onboarding made simple

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Reinvent, automate and elevate your onboarding with Talmundo, and watch your new hires become empowered team members & ambassadors.

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HR software for managing workforce and ensuring compliance

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Arcoro is a human resource (HR) software designed to help businesses in construction, healthcare, landscaping, manufacturing, engineering, utilities, finance, and IT industries manage applicant tracking, succession planning, onboarding, payroll, and compliance, among other processes.

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LMS & Performance Management - Simplified

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Make your onboarding simple, engaging and automatic with eloomi. Help your new employees to hit the ground running and make them stay longer with eloomi!

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Employee benefits, wellness and engagement platform

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Our modular, customizable platform highlights and features tools based on each employee's specific situation eliminating clutter, increasing utilization, and providing a better experience. Combining comms tools (scrolling news feeds/text/push/email) with scheduling, eLearning, challenges and more.

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Organize. Humanize. Maximize.

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Ascentis offers powerful but easy-to-use, full-suite HCM software for mid-sized, U.S.-based businesses

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Powerful training software for sales & support teams.

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Lessonly is powerfully simple training software used by over 3 million learners and over 1000 companies to learn, practice and do better work.

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Cloud-based HR & benefits administration platform

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bob takes a new approach for onboarding employees. Bob not only takes the headache out of the administration process, but also allows the employee to get to know the culture of your company. New starters can get a feel for the business before those first-day nerves kick in.

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Product usage & behavior data capture

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Pendo is a product experience platform for teams to capture product usage data and behavior, gather feedback, and influence behavior with in-app messaging

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Create an academy you're proud of.

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Northpass is the learning platform for mid-sized businesses seeking to create and scale learning to customers, partners and employees.

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Kissflow Workflow


Cloud-based task automation & workflow management software

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Kissflow Workflow helps businesses design, deploy, and manage custom workflows to optimize productivity and utilization of resources. Users can create personalized forms with custom layouts, content, and media to gather information and automate task assignment, escalation, and other operations.

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Intuitive HR & Payroll software

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From onboarding to payroll and everything in between, SentricHR has the tools you need for every step of the employee lifecycle. With easy-to-use software, pre-packaged workflows, and a team of product experts ready to help, its easy to see why SentricHR makes managing people easier.

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Onboarding, process automation, reporting, HRMS for HR

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Xenqu creates amazing worker experiences with a seamless onboarding process, I-9/E-verify, electronic signatures, communication tools and training portals. Process automation tracks credentials and licensing expirations creating a high level of compliance.

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Buyers Guide


Onboarding a new employee involves a series of interconnected tasks and multiple stakeholders.

An onboarding solution helps you manage that process more efficiently. With the software, you can design onboarding workflows and assign tasks to stakeholders. This helps you better track pending onboarding tracks, ensuring that you don’t miss a step. The system also stores all forms and documents (such as I-9 and W-4 forms) in one place, so you can access them when needed.

To help you find the right onboarding software for your business, we’ve created this guide which answers the important questions related to a software purchase:

What is onboarding software?

Onboarding software is a platform that helps businesses design and manage induction programs for new hires. The software automates document collection, training, legal paperwork, and employee orientation programs to guide a new hire through the onboarding process. 

What are the deployment options for onboarding software?

Onboarding software is typically offered in two deployment models: 

Cloud-based deployment: Cloud-based systems host your data on the vendor’s servers so you don’t have to purchase servers and set up a network infrastructure. You can access these systems using a web browser or a mobile app. Pricing is usually on a per user, per month or per-month basis.

On-premise deployment: Unlike cloud-based systems, these systems store data on the servers you own, and therefore require you to invest in data storage, processing, and network infrastructure. These solutions are usually accessed on a desktop via apps installed on the system. Pricing is typically on a per-user license basis.

Key question to ask a vendor before you buy: Does your product offer a mobile app that I can use to access data online?

What are some common features of onboarding software?

The next step is to understand the common features of an onboarding solution. This will enable you to select products according to your HR department-specific needs.

The following are common features of onboarding software:

Orientation management: Design orientation programs for new hires with the help of customizable workflows. For instance, you could include an introduction with team members, an overview of the organization and the sales organization, and standard training modules in your orientation plan.


Orientation program in Bamboo HR

Forms and e-verification management: Manage standard documents such as the I-9 and W-4 to verify the identity and employment authorization of individuals as per U.S. employment law requirements. Users can also e-verify these forms via digital signatures.

I9 and W4 forms in HRDirect

I-9 and W-4 forms in HRDirect (Source)

Self-service portal: Provide employees with a secure online website where they can log in and view onboarding tasks, forms, and other information.

Employee portal in EmployeeConnect

Employee portal in EmployeeConnect (Source)

Document management: Store all employee-related documents in one place. Documents can include background checks, pay slips, proof of address, I-9, and W-4 forms.

Document management in WebHR

Document management in WebHR

Training management: Create and manage training programs related to onboarding new employees. You can create training tasks, assign them to the employees, and track the status in a dashboard.

Onboarding trainings in Cornerstone

Onboarding training in Cornerstone (Source)

Key questions to ask a vendor before you buy: Does your product include all the features listed above? Apart from these features, what other features would be useful in my business?

Back to onboarding software directory

*Note: The applications selected in this article are examples to show a feature in context, and are not intended as endorsements or recommendations, obtained from sources believed to be reliable at the time of publication.

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