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List of Top Onboarding Software

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Rippling logo



The #1 Rated Platform for Payroll, Benefits, HR & IT

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Rippling allows you to onboard new hires in 90 seconds. With the click of a button, you can take care of a new hires' offer letter, I-9, employee handbook, payroll, health insurance, 401K, and more — 100% online and paperlessly.

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BambooHR logo



Personalized HR software for SMBs

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BambooHR’s employee self-onboarding helps you complete paperwork before the new hire’s start date, automating welcome emails & team introductions as well!

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Qualtrics EmployeeXM logo

Qualtrics EmployeeXM


Employee experience, performance, and engagement management

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Qualtrics EmployeeXM is an employee engagement platform designed to identify key drivers for worker productivity, engagement, and experience. The solution uses AI text analysis and predictive intelligence to develop actionable insights from employee interviews, performance reviews, and surveys.

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Maybe your your job postings are attracting few applicants? Or perhaps you’re overwhelmed with resumes? In this video, we’ll share three tips on how to upgrade your recruiting process.

Freshteam logo



The smart HR software for growing businesses

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With Freshteam, create a dynamic employee onboarding process with onboarding checklists, welcome kits, and e-signatures that offers every new hire a positive, paperless, and memorable onboarding experience.

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Remote logo



Global Payroll, Benefits, Taxes, Compliance, & HR Management

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Remote offers international payroll, benefits, taxes, compliance and HR management for businesses big and small. Because Remote fully owns local legal entities in all our covered countries and employs labor law attorneys, we bring superior flexibility, speed, and cost efficiency to our customers.

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Connecteam logo



Enhance employee management with the only all-in-one app

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An all-in-one employee app that's both powerful, affordable and easy to use, especially for the mobile workforce.

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Userlane logo



Instant software adoption, instant results.

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Up to 5x faster onboarding process thanks to Userlane’s in-app interactive guidance technology.
You can create and tailor content for your users within minutes, and offer a swift onboarding experience to your employees and customers.

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Deel logo



Payroll and compliance built for the worldwide workforce.

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Deel is a global payroll platform for international teams. Hire and onboard anyone, anywhere, without worrying about local laws or complicated tax systems.

Simple, automated workflows let you securely collect employee and contractor data and generate localized contracts from one central platform.

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GoCo logo



HR, benefits & payroll management for SMBs

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GoCo is an online human resources, benefits and payroll management system designed to help SMBs streamline their critical business operations. GoCo helps simplify HR, benefits, compliance and payroll processes, and offers users support and advice from benefits and payroll experts.

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Paychex Flex logo

Paychex Flex


Payroll & HR solutions

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Paychex Flex is a cloud-based payroll management platform which helps users manage payroll processing with automatic payroll tax calculation, payment, & filling

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Alemira logo



Digital Ecosystem for Education, Enterprises and Research

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Go beyond digitizing educational content and provide engaging, interactive, high-quality learning. Enrich your education or research through personalization, enhanced tutoring, interactivity and learning by doing.

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SAP SuccessFactors HXM Suite logo

SAP SuccessFactors HXM Suite


Cloud-based Human Experience Management (HXM) software

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SuccessFactors from SAP is a Human Experience Management (HXM) suite covers payroll, employee development, performance management, compensation, recruiting, onboarding, and more

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Co.tribute logo



Online banking software

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Co.tribute is a cloud-based digital experience platform for banks that helps them on-board new customer and cross-sell products to existing customers.

The software offers features such as on-boarding, account opening, loan applications, conversion visibility and many more.

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Eddy logo



Cloud-based HR management solution

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EddyHR is a cloud-based human resource (HR) management solution designed to help recruiters and HR professionals track applicants and conduct employee on-boarding. Key features include job posting, time-off management, progress tracking, secure document storage, and reporting.

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Boardon logo



Preboarding & onboarding portal for small and mid size firms

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Boardon has a strong profile for Preboarding before the first day to start the Onboarding process as soon as possible.

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Sapling logo



People Operations Platform

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Sapling is a People Operations Platform that automates your workflows from onboarding to offboarding by connecting people data across your existing systems.

Sapling is best for mid-market companies with 50 to 2,000 employees, typically distributed in multiple offices internationally.

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Pipefy logo



the Work Management platform

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Pipefy is the Work Management platform that empowers do-ers to organize and control their work in a single place, allowing anyone to streamline and automate any process on their own.

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Arcoro logo



HR software for managing workforce and ensuring compliance

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Arcoro is a human resource (HR) software designed to help businesses in construction, healthcare, landscaping, manufacturing, engineering, utilities, finance, and IT industries manage applicant tracking, succession planning, onboarding, payroll, and compliance, among other processes.

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Pendo logo



Product usage & behavior data capture

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Pendo is a product experience platform for teams to capture product usage data and behavior, gather feedback, and influence behavior with in-app messaging

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iSpring Learn logo

iSpring Learn


The right LMS for your mission-critical project

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iSpring Learn allows new employees to become productive faster by quickly introducing them to the organization’s services, their roles, and corporate culture.

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eloomi logo



LMS & Performance Management - Simplified

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Make your onboarding simple, engaging and automated with eloomi. Help your new employees to hit the ground running and make them stay longer with eloomi! Introduce your company's culture and values and manage expectations from the beginning.

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Refresh logo



Employee benefits, wellness and engagement platform

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Our modular, customizable platform highlights and features tools based on each employee's specific situation eliminating clutter, increasing utilization, and providing a better experience. Combining comms tools (scrolling news feeds/text/push/email) with scheduling, eLearning, challenges and more.

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Trello logo



Visual collaboration tool for shared project perspectives

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From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work styles. And with over 100+ integrations with other key tools like Google Drive, Slack, Jira and more, Trello is a breathing project hub of cross-team collaboration.

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bob logo



A modern HR platform for modern business

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bob takes a new approach for onboarding employees. Bob not only takes the headache out of the administration process, but also allows the employee to get to know the culture of your company. New starters can get a feel for the business before those first-day nerves kick in.

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LearnUpon logo



Unlock the power of learning with LearnUpon LMS

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LearnUpon works with global organizations who want to make learning a central part of their growth strategy and supports over 1,300 customers worldwide including Zendesk and Gusto.

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Here's what we'll cover:

Buyers Guide

Onboarding Software

Starting a new job can be a nerve-wracking process for employees and employers alike. Onboarding involves interconnected tasks such as completing work eligibility and tax documents, employee handbook walkthroughs, and direct deposit setup. Doing all of this manually can prove demanding for HR teams. Deploying an employee onboarding solution will help HR professionals manage such processes more efficiently.

With onboarding software, you can design employee onboarding workflows and assign tasks to stakeholders. Onboarding systems store all forms and documents (such as I-9 and W-4 forms) in one place so you can access them when needed.

There are myriad onboarding solutions out there, and it can be difficult to find the right one for your HR team. That's why we created this guide, to help you find the right onboarding software and answer important questions related to your software purchase.

Here’s what we’ll cover:

What is onboarding software?

Onboarding software helps HR professionals design and manage onboarding programs for new hires. These tools help HR guide new employees through the onboarding process by:

  • Automating document collection

  • Managing training and new hire events

  • Managing legal paperwork and documentation

  • Tracking new hire documents and training

  • Managing background checks

  • Conducting employee orientation programs

  • Reporting onboarding progress

Onboarding software can help businesses facilitate communication between new hires and employers even before they join the organization.

Discover more about trends related to the future of work including onboarding, training, and recruitment.

What are the typical features of onboarding software?

Before investing in onboarding software, it's important to understand the common features offered by these solutions to select the right product for your business needs. Here are some common features of employee onboarding software:

  • Orientation management: Helps HR professionals design orientation programs for new employees with customizable workflows.

  • Forms and e-verification management: Allows new hires to verify their identity and employment authorization with standard documents (such as I-9s and W-4s). Employees can also e-verify these forms using digital signatures.

  • Electronic signature: New employees can digitally sign documents within the HR platform.

  • Self-service portal: Provides employees with a secure online portal where they can view employee onboarding tasks, forms, and other information.

  • Document management: Stores all employee-related files and documents in a central place.

  • Training management: Creates onboarding-related training courses with tasks and assignments, and track completion status in a dashboard.

  • Employee handbook: Develops, stores, and manages a handbook for new hires.

  • Job description repository: Creates, shares, and manages the distribution of job descriptions/duties.

  • Mentor assignment: Assigns existing team members to mentor and support new hires throughout the onboarding process.

  • Task management: Allows users to create and manage a running list of to-do items in the onboarding process and monitor the status of each task.

Key questions to ask your onboarding software vendor before you buy:

  • Does your employee onboarding software include all the features listed above?

  • Apart from the features listed above, what other features would be useful for our business?

What are the important considerations when choosing onboarding software?

  • Integration: Invest in an onboarding solution that can play well with your existing tools. Before making a purchase decision, look into the integration capabilities of your shortlisted tools to ensure you don't end up with a siloed onboarding system.

  • Scalability: When purchasing an onboarding solution, make sure that your software can grow with your company and needs. As your business grows, you may have many more employees or more complicated HR processes, which is where the scalability factor comes into play. This saves you from having to replace your software as your company grows.

  • Mobile access:  As workforces are increasingly dispersed and remote, it's crucial that your employee onboarding software can be accessed by your employees and HR professionals from laptops and mobile devices. That means wherever they are, your HR staff can facilitate the employee onboarding process on the go.

Key questions to ask your onboarding software vendor before you buy:

  • Does your onboarding tool integrate with other tools such as HR and payroll software?

  • Is your HR onboarding software scalable?

  • Do you offer a mobile app?

What is the cost of onboarding software?

Onboarding software is available in different forms, as both best-of-breed onboarding solutions, or part of a larger HR suite. While some employee onboarding platforms are available for free, most products in the onboarding software market are priced on a per user, per month basis.

Our research found that pricing falls into three pricing tiers based on their starting price:

  • $4 - $6

  • $6 - $14

  • $14+

These ranges summarize pricing for the base plans of most products. An enterprise or premium product that is priced higher may include additional features such as custom integrations, personalized employee onboarding and training, and active directory integration.

*The pricing included is for the entry-level/lowest-priced offering that was found on vendor websites on September 2, 2021. These ranges correspond to the 25th, 75th, and 100th percentiles of pricing information gathered from vendor websites of sample products and exclude freemium plans.

Onboarding software is typically priced on a monthly subscription basis or as a perpetual license, with pricing generally based on the user/employee base or an average number of employees an organization onboards in a given month.

  • Perpetual license: If you want to own the software perpetually, you have to pay for it upfront. You’ll also have to pay annual fees for support, maintenance, and/or upgrades.

  • Subscription-based pricing. Under this pricing model, you'll pay a monthly subscription fee. These tools are usually cloud-based and accessed via web browser. Fees for support, maintenance, and upgrades are wrapped into the final subscription price.

Key questions to ask onboarding software vendor before you buy:

  • What pricing model do you use?

  • What other costs are there if I decide to purchase your onboarding software?

  • Do you offer a free plan, free trial, and/or demo of your employee onboarding platform?

How do small and midsize businesses use onboarding software?

Small and midsize businesses (SMBs) know that their employees make or break the business, and often invest in onboarding solutions to ensure employee success right from the beginning.

SMBs know that their employees will go out of their way to grow the business when they are valued and nurtured, and that’s why they require excellent HR onboarding software.

Onboarding tools simplify HR operations for SMBs by:

  • Streamlining training modules

  • Building a strong employee culture

  • Improving new hire retention rates

  • Preventing high costs associated with turnover

  • Automating interconnected HR workflows

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