PepperPlanner - 2026 Pricing, Features, Reviews & Alternatives

PepperPlanner is a cloud-based, web-based capacity planning tool built for small to mid-sized agencies, consultancies, and delivery teams. It provides real-time visibility into team availability, utilization, and scheduling conflicts across projects and people, replacing spreadsheets and ad-hoc coordination with a single live view of team capacity. No installation is required, and setup completes in under 10 minutes via a hosted web application.

Core functionality centers on an interactive visual schedule that allows drag-and-drop allocation of team members to projects by the hour, viewable by person or project across weeks or months. A real-time capacity dashboard surfaces utilization breakdowns by role and department, with instant alerts for overbooking, low utilization, and scheduling conflicts before they affect project delivery. Live conflict alerts trigger when a team member is double-booked, over capacity, or assigned past a project deadline. Project and client tracking maps capacity to revenue, flags at-risk engagements, and maintains per-project status updates (On track, At risk, Off track) with a shared one-page view and historical record.

PepperPlanner targets agency owners, operations managers, and delivery leads who staff by the project and bill by the hour. Reporting covers utilization trends, project allocation summaries, and financial insights to support staffing decisions. Pricing is flat per-user with no tier jumps or sales calls required, and a free tier supports teams of up to 5 users.