Stillbook - 2026 Pricing, Features, Reviews & Alternatives

Stillbook is a practice management software designed specifically for solo massage therapists. It consolidates scheduling, client management, documentation, and payment processing into a unified system. It is intended for independent practitioners who require a streamlined alternative to enterprise level practice management systems. The software meets healthcare privacy regulations and eliminates the need for clients to create accounts or download applications for booking.

The scheduling module operates through a shareable link that clients access directly without account creation or application installation. Available appointment slots reflect practitioner configured hours, buffer times, and conflicts imported from personal calendars. Deposit and no-show protection features are included in the base subscription model and enable configuration of deposit requirements for selected services with automated enforcement of cancellation policies. The clinical documentation module provides massage-specific SOAP note templates with body diagrams and quick phrase libraries designed to complete records in under two minutes with digital signature and record locking capabilities.

Automated communication features send confirmation messages immediately upon booking and dispatch reminders via text and email according to practitioner defined schedules using a dedicated business number rather than personal contact information. The intake management system collects client details and health history through digital forms that populate directly into client records. Calendar synchronization connects with external calendar services to prevent double booking. The payment processing system manages card-on-file storage and transaction processing with controls that require practitioner initiation before any charges are applied. Client records include centralised profiles with contact information, appointment history, clinical notes, and payment logs accessible in a single database.

The platform functions as a standalone application without external marketplace integrations that would place practitioners alongside competitors. A self-service Business Associate Agreement is available within the application interface during account setup to satisfy privacy regulations for protected health information. Data portability is supported through export functionality that enables practitioners to extract complete datasets at any time without vendor lock-in restrictions.