Vitena - 2026 Pricing, Features, Reviews & Alternatives

Vitena is a cloud-based practice management platform for independent health and wellness professionals and small clinics, combined with a public directory that consumers use to find and book them. It runs in the browser with nothing to install, and every account also gets a public, indexed profile page that is part of the same system as the calendar behind it.

Disciplines covered: dietitians and nutritionists, dentists and dental clinics, physiotherapists and rehabilitation practitioners, psychologists and counsellors, beauty and aesthetics practitioners, child development and special education specialists, and other health and wellness professions.

Core functions

- Client records with full history, documents, notes and custom forms

- Appointment scheduling with configurable durations, availability rules and a public online booking page

- Structured session notes and treatment or meal plans

- Service catalogue with per-service pricing, publishable as a public price list

- Declared insurers and contracted payers, which consumers can filter by in the directory

- Front-desk screen with a waiting-room display that calls patients by name

- Payment and outstanding-balance tracking per client and per appointment

- Practice income and expense tracking

- Digital informed consent: versioned templates, electronic signature and a signed PDF archive

Discipline-specific modules

All disciplines share the same core; some add their own tools, including meal planning with a food and recipe database for nutrition, a tooth chart and treatment planning for dentistry, and home exercise programs for physiotherapy. Disciplines are enabled per account, so a multi-disciplinary clinic runs one workspace rather than several.

Client-facing surfaces

- Public profile page per professional and per clinic, with services, prices, languages and location

- Listing in the Vitena consumer directory, filterable by city, discipline, language, payer and online or in-person consultation

- Online booking without the client needing an account first

- Client portal on the web plus an Android app, where clients see appointments, plans and shared documents

- Automated email reminders and notifications

Integrations

- Two-way Google Calendar synchronisation

- Email delivery for reminders, booking confirmations and notifications

- Payment methods accepted by the practice (bank transfer, card, PayPal, Revolut, Wise, Bizum, cash) can be recorded and shown to clients; Vitena records payments rather than processing them

Hosting, data and privacy

- Multi-tenant SaaS hosted in the European Union (AWS, Frankfurt)

- Each account's clinical data is stored in its own isolated database schema, not mixed into shared tables

- Seat-based access, so team members work under their own login

- Client and account data deletion with an audit log, for GDPR data-subject requests

- Consent records are stored with the exact text and version the client signed, and signed entries are immutable

Languages and regions

The interface is available in English, Spanish, Turkish, German, Dutch, Ukrainian and Portuguese, and is used primarily across Europe and Turkey. Professionals set the languages they consult in, and the directory can be searched in each of them.

Pricing

Vitena has a free tier that does not expire: an account and a public directory profile cost nothing. Paid plans unlock the full client-management workspace, are seat-based and billed monthly in euros, starting at EUR 15 per month for a single practitioner with an additional per-seat charge for each extra team member. No setup fee and no long-term contract.