PBRS - 2026 Pricing, Features, Reviews & Alternatives

- Flexible Scheduling: PBRS allows you to schedule report exports at specific dates and times. You can set up recurring schedules based on intervals like hourly, daily, weekly, or monthly. Moreover, PBRS enables you to create custom frequencies such as 4-4-5 or every other day, giving you the flexibility to meet your specific scheduling requirements.

- Event and Trigger-Based Scheduling: PBRS offers event and trigger-based scheduling, allowing you to automate report generation based on specific conditions or events. You can schedule reports to run when certain events occur, such as database record changes, data receipt on a port, unread emails in a folder, or the existence of a file. This feature enables you to create dynamic and responsive reporting workflows.

- Unattended Scheduling: PBRS runs as a Windows service, which means you can set up your schedules and let the service handle the execution without manual intervention. This unattended scheduling capability ensures that your reports are generated and exported reliably and automatically according to the defined schedules.

- Enhanced Exporting: PBRS offers an export process that overcomes the limitations of Microsoft's export-to-file API. Unlike the constraints imposed by Microsoft, PBRS allows you to export reports that exceed the 50-page limitation. This feature is particularly useful when dealing with large and complex reports that require complete export capability.

- Compatibility: PBRS seamlessly integrates with various Power BI environments, including Power BI Service (Pro & PPU), Power BI Report Server (PBiRS - On-Premises), Power BI Premium, and all editions of SQL Server Reporting Services (SSRS). This compatibility ensures that you can leverage PBRS regardless of your Power BI deployment scenario, enabling you to schedule and automate report exports effectively.

- Dynamic Filters: PBRS allows you to automatically populate report filters based on data from your database. You can set up filters to be dynamically updated before exporting the report, ensuring that recipients receive personalized and relevant data.

- Dataset Refresh: You can trigger dataset refreshes before exporting a report, after exporting a report, or both. This ensures that the exported reports always contain the most up-to-date data. You can also schedule independent dataset refresh workflows that are not directly linked to report exports.

- Data-Driven Subscriptions: PBRS enables you to use data from your database to define various aspects of report distribution. You can dynamically set destinations, formats (such as PDF or Excel), email addresses, body text, and more. This allows you to mass-generate, export, and deliver separate Power BI reports to individual recipients based on their specific requirements.

- Data-Driven Packages: PBRS supports the creation of report packs by combining multiple reports into a single package. You can send multiple report exports in the same email as a "package." Additionally, PBRS can automatically merge multiple Power BI PDF or Excel exports into one file, with each report presented as a bookmark or tab in the final PDF or Excel workbook.

- File Metadata: You can automatically set file metadata, such as Author, Title, Subject, and Tags, for the exported reports. This helps organize and categorize the exported files for easier management and searching.

- Customization: PBRS allows you to fully customize the email body formatting using HTML. You can create personalized email templates and even use dynamic and data-driven HTML code to apply different themes for different clients or departments. This ensures that the exported reports align with your corporate branding and culture.