BoardPro vs BoardSpot

Diligent Boards

OnBoard

BoardEffect

Diligent Boards is a board management software that helps organizations streamline their board and leadership collaboration processes. The software caters to a wide range of industries, from financial services to healthcare, enabling directors and administrators to work more efficiently and securely.

OnBoard provides AI-powered board management software that centralizes meeting operations into a secure system of record. The platform features agenda building, minutes creation, document management, and secure messaging for boardroom collaboration.

BoardEffect is a board portal management software providing tools, analytics, and insights for efficient governance. This intuitive solution allows board members, executives, and administrators to securely manage board books, scheduling, approvals, surveys, tasks, and archives. It optimizes preparation, collaboration, and review of board materials, delivering a seamless experience across any device.

Webmaster and social media manager

Board pro has been amazing to use and when we have needed to contact support we have been able to access it fast and responses are prompt and helpful.

Finance Admin/Board Secretary

Also excellent customer support when I do come across any issues (which are always user error).

Purpose-built governance for SME boards. Agenda builder, board packs, AI-assisted minutes, eSignatures, and unlimited users — all at a fraction of enterprise pricing. Free 30-day trial, no credit card.

Access Controls/Permissions

Action Item Tracking

Agenda Management

AI Summarization

Alerts/Notifications

Annotations

Approval Process Control

Archiving & Retention

Automatic Backup

Calendar Management

Collaboration Tools

Commenting/Notes

Committee Management

Compliance Management

Content Library

Content Management

Customizable Branding

Document Management

Drag & Drop

Electronic Signature

Event Scheduling

File Sharing

For Nonprofits

Meeting Management

Meeting Notes

Member Directory

Minutes Management

Mobile Access

Polls/Voting

Recording

Reminders

Reporting/Analytics

Role-Based Permissions

Scheduling

Search/Filter

Secure Data Storage

SSL Security

Task Management

Version Control

By industry, BoardPro reviewers are most commonly professionals in non-profit organization management (22%). The most frequent use case for BoardPro cited by reviewers is board management (79% of reviewers).

Users and use cases

Most reviewers indicate that BoardPro offers strong value for money, especially for not-for-profits, and they appreciate its affordable pricing and essential features. However, some users report that costs can still be high for smaller organizations or additional features.

Value for money

BoardPro is a board management program offering key features such as meeting management, minutes management, secure data storage, document management, access controls/permissions, and file sharing, among others.

BoardPro

Web-based

iPad

iPhone

Boardable

Convene

BoardPAC

Aprio

Easy Board

Essentials

Premium

Ultimate

Finance Manager

It sets agendas, creates board packs, votes, takes minutes in real time, assigns & sends reminders of actions, and stores files.

Chief Executive Chair

Secure log in; quick access to folders; timeline approach and record of meetings; not subject to continuous upgrades in comparison to other Governance platforms; ability to store documents in a variety of folders

I searched the Play Store app, and there is still no Android phone app available for BoardPro that I can use on the go when I don’t have access to my laptop or tablet.

Grants Coordinator

I really like how easy it is to use and how intuitively it supports a relatively non-technical user to produce agenda, complete minutes and process all committee requirements. When I've needed to reach out for help, support at BoardPro has been almost immediate and very effective with useful step-by-step instructions to complete the task at hand.

It can only be a good one, really excellent system and having run numerous boards in the past using just word and excel, I cannot believe how much time was wasted and doubling up work with no BoardPro in our lives.

Operations Manager

The ability to circulate reports and make decisions outside of scheduled board meetings leads to timely decision making and greater knowledge shared between operations and board level.

Non Executive Director

Sometimes making notes is a bit clunky but I think the clunkiness is more with me than BoardPro and it really hasn't caused too much grief.

Board Deputy Chair

BoardPro has not only made our board meetings and documentation management easy and efficient, but through the regular webinars and sharing of resources BoardPro has really become our strategic governance partner.

HR Director

Maybe you can add a video conferencing software like MS Teams to be able to join remotely or record a meeting.

Chair

It has made for a simpler, more efficient flow of information and meeting management.

President

The system allows us to easily connect all reports/photographs and deliver them easily before the meeting to all members to read.

Associate Principal

The platform lacks a chat functionality, which means board correspondence cannot be centralised within the tool.

It makes for a very efficient well-informed Board meeting, and it cuts out endless sheets of paper copies to wade through that had to be sent out well before the meeting.

Chair and Director

I have used Uber providers that often add high levelled of security but have limited functionality.

Project Manager

dashboard, meetings/calendar schedule, actions, documents...etc. are all really clear functions helping governance/board meeting support.

It allows us to be organized and systematic - ensures we stick to the meeting agenda as it is all set out for us to consider systematically.

Head of Support Services

It handles everything we need it to do very well as the ones setting up meetings, setting agendas and taking minutes, and the Council members enjoy it too

General Manager

An open note back to the system would probably help in acknowledging receipt of an action point reminder or limit the number of reminders.

Fund Operations Officer

I am a Boardpro administrator and I find it very easy to load papers into the platform and organise them in a format specific to  our companies and the type of meeting we are having, whether it be a board, strategy, or review meeting.  

We adopted the NFP version in 2025, which was step up from the old school paper shuffle.

Post-meeting follow-ups are straightforward, with clear options for assigning tasks and tracking progress.

Business Development Manager

Takes the governance stress out of Board meetings and allows for easy follow-up, and has great visibility of all documents for all members

I also really like the flying minute function and ability to create Board only folders.

Business Manager

The implementation of BoardPro has completely streamlined the Governance process at Hume Anglican Grammar and saves countless hours for the School.

Sub Committee Member

not as intuitive as I thought to navigate around or search to find documents and also to use as a single hub and allow board members to make changes to docs and excel

Chief Executive

It takes me less time to put the Board Papers together and the Board can also take notes as they go through BoardPro at the meetings

Principal

Honestly, I cannot think of cons as the integration into our meeting process was simple and went without any issues.

Project Lead

When I use a set template to create an agenda, I can't edit parts of that template that don't work for me.

Executive Director

BoardPro takes the time out of creating agendas and recording minutes.  

Board Secretary

The online training was very clear and I was able to trial BoardPro for free on my own, then with the wider Board before committing to a subscription.

Senior Administrator

BoardPro not only makes life easier for administrators to prepare paperwork for Board Meetings, but Board Members find using Boardpro much better too.  

Executive Assistant

However, I would like to see some enhancements, such as the ability to write and change reports attached to agendas without having to reload them.

Building confidence and trust in navigating the platform, over time.

Trustee

With Boardpro being technical platform, not everyone has the same level of technical expertise and so access has sometimes been challenging. While this is not necessarily a con of BoardPro, this has been my experience.

Controller

The board members can go through the agenda and documents during the meeting on their laptops, saving lots of paper!

Having everything you need for a meeting and a place to store  reference material in one easy to navigate place makes this a really efficient tool.

Director

The only thing I'd like to see is 'flying minutes' be automatically populated into the Board pack to be approved as they are with the previous meeting's minutes.

Board Member

Searching for old documents or details can be tricky—BoardPro’s search isn’t always intuitive.

Director, Learning and Teaching

It makes a big difference to how organised I feel in advance of meetings, and stores all my papers and minutes in ones place.

Governance

I am able to easily access and work through all the documents, highlight important information and record questions.

Built-in reminders ensure nothing gets missed, helping me stay organised and on track.

The inability to amend Word documents, like in Sharepoint, and having to reload changed versions.

Board member

Ability to remotely action agenda items pre-board meeting.

It’s very hard to find old minutes, based on word topic search etc

As Chair, I need to have the agenda up as well as follow the meeting so i often print out the agenda and follow along online.

It has been really helpful for helping me plan agendas, and it has good reminder functionality.

Elected Representative

The restricted access of the security portal, specifically the formatting when docs are stored inside

Ability to organise documents for separate purposes and assign access rights for each, for example:

Love the format of the agenda doc, ie hyperlink to the relevant document and then back arrow to the main agenda.

Board Meetings

Reviewers indicate BoardPro’s meeting management capabilities make organizing and running meetings much more streamlined and manageable. Users report BoardPro helps with agenda creation, automatic reminders, and distributing board packs, which they find saves time and reduces administrative burden. They say BoardPro’s timeline view and scheduling tools help board members keep track of multiple meetings. Users feel BoardPro’s meeting management keeps everyone informed, enables easy access to relevant documents, and supports both virtual and multinational meetings effectively. Of the 87 BoardPro users who gave detailed accounts of their use of Meeting Management, 99% rated this feature as important or highly important.

Navigation

Among reviewers who comment on BoardPro's navigation, 97% feel positive. Users say BoardPro is intuitive and easy for both tech-savvy and non-technical users, with a simple setup and streamlined processes. They appreciate the clear layout, but some mention initial setup takes time and a few menu items can be hard to locate.

Document Access

Board Papers

Security and Access Control

Note Taking

Training and Learning Curve

Mid-size Business

Small Business

Large Enterprises

Freelancers

BoardSpot is a cloud-based board management solution for nonprofits which includes tools designed to simplify the management of meeting agendas, committees, notes, crucial documents, and attendance. The unified platform supports unlimited members, committees, and meetings.

Activity Dashboard

Attendance Management

Document Review

Reporting & Statistics

Third-Party Integrations

BoardSpot

Standard

Professional

Enterprise

Director of Cyber Security

Presenting an efficient and secure strategy based on the final results is a very important part of my job and BoardSpot is a tool that makes this very easy for me.

It has already saved me so much time. Plus, the customer service -- sales, onboarding, and responsiveness to questions -- has been outstanding.

BoardPro vs BoardSpot Comparison (2026)

BoardPro

BoardSpot

Overview

Video & Screenshots

Pricing

User reviews

Key features

Integrations

Alternatives