Centric Employee File - 2026 Pricing, Features, Reviews & Alternatives

With Centric Employee File, companies can close a vital gap in their SAP system with an easy-to-implement and attractively priced subscription license solution. Documents play a central role in almost all HR processes. But in the standard SAP SuccessFactors installation, the document management capabilities leave something to be desired. Managing employee documents is cumbersome because document storage in SAP SuccessFactors is spread across multiple modules.

With Centric Employee File, you don't need to implement an expensive enterprise-wide document management system to solve this problem. Centric Employee File connects all HR processes and ensures automation and speed.

Control all employee documents with just a few clicks directly from the digital employee file for SAP HCM and SAP SuccessFactors. You can work with your files from anywhere, provide self-services for management and employees, and create automated processes to reduce the workload of your HR professionals while ensuring document compliance. Individual permissions and secure encryption ensure that access rights are defined and that retention and destruction policies are followed.

All workflows and approval processes regarding work contracts, reference letters, employee master data and other information on an employee can be directly controlled from the digital employee file with just a few clicks.

We offer our solution in the form of a flexible and very attractively priced subscription license model. As an SAP Sell & Service Partner and SAP Build Partner, we develop exclusively on the basis of SAP technologies. If a company runs an SAP system, we effortlessly integrate master data or documents into our application. Employee File support the seamless integration into digital processes and the use of the secure SAP authorization concept. We support the entire HXM move process and can therefore also integrate the existing SAP HCM system.

The solution can be rolled out globally and adapted to country-specific requirements. The implementation project typically takes two months.

For 1,000 employees, the cost is $650 per month per product module. For 5,000 employees, it is $2,250, for 10,000 employees, it costs $4,000. Required SAP licenses are included in the Centric subscription price.

File Functionality

• Document upload via desktop integration and drag & drop

• Digital mail inbox for document indexing

• Document storage from Outlook 365 (add-in)

• Import function for initial filling of the file

• Document conversion to PDF/A

• OCR functionality

• Early scanning & late scanning with barcode

• Rule-based mass import of documents via FTP/FTPS/SFTP or WebDAV

• Transfer of documents from SuccessFactors & HCM

• Business Content: Best Practice File Model and Document Types

• Individually adaptable file structure

• Individually customisable document types

• Display, rename, download, move, delete documents

• Configuration of multiple file structures

• Display of document properties

• Calling the record from SAP SuccessFactors EC, SAP HCM / Fiori Launchpad /

Work Zone

• Visualisation of SAP SuccessFactors / SAP HCM master data in the record header

• Customisable view of the record structure (tree, lists or thumbnail)

• Full text search within and across files

• Completeness check for defined mandatory documents per file

• File download

• Resubmissions for documents and files

• Notes for documents and files

• Recycle bin function

• Authentication via SuccessFactors or Microsoft ADFS / Azure AD

Reporting

• File history (inspection, changes, processes, if applicable)

• Process status (4-eyes principle, resubmissions)

• Metadata quality check

• Completeness check across files

• Expired and deleted documents (rule-based process)

• Number of open processes of the 4-eyes principle

• Overview of open barcodes (cross-file)

• Admin process step information and overview