HotDocs Pricing, Features, Reviews & Comparison of Alternatives

HotDocs

Template-driven, automated document & form assembly software

4.16/5 (43 reviews)

HotDocs overview

HotDocs is a document automation software that uses a template creation system to transform existing documentation of all kinds. The solution works by having subject matter experts who create the original HotDocs templates before end users complete dynamic HotDocs interviews for populating the document with customized data and calculated figures where required. Benefits revolve around the implied reduction of human error associated with manual editing and the time / effort costs incurred, while enhancing areas around content control, accuracy, branding and overall document quality.

For example, legal and potentially complex documents such as contracts, loan agreements, wills and trusts can require lengthy re-editing to reflect the circumstances of each new transaction or case. This traditionally involve lots of searching, replacing, cutting, pasting and manual "fixing", which can lead to inaccuracies or inconsistencies. HotDocs automates this process and promises to remove such oversights by working within a preferred word processor to transform existing documents into flexible HotDocs templates that are then capable of generating new specific variants. These templates are instantiated by a series of data gathering question and answer forms known as an "interview", utilizing branching logic to fully define a document while validating data entry. Variables are then inserted into HotDocs templates to represent the data normally subject to change such as names, dates and numbers, plus computed variables that are based on calculations the software also takes care of. The addition of business rules then define the inclusion of relevant clauses that apply to a certain instance, use case or scenario. Once generated, HotDocs templates can then be used on the desktop, across a server network environment and within HotDoc's own cloud, and are embeddable into custom workflows or webpages.
www.hotdocs.com

Pricing

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Value for money
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Devices

Business size

S
M
L

Markets

United States, Australia, Canada, Europe, Germany and 3 other markets, Latin America, Mexico, United Kingdom

Supported languages

English, Arabic, Chinese (Simplified), Chinese (Traditional), Czech and 22 other languages, Danish, Dutch, Finnish, French, German, Hebrew, Hungarian, Indonesian, Irish, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Taiwanese, Thai, Turkish, Ukrainian
HotDocs screenshot: Documents can be used within the HotDocs cloud or downloaded for desktop or network applications and editing within Microsoft WordHotDocs_UKHotDocs screenshot: Version controls for templates allow users to keep a historical archive of document changes and activating, rolling back or deleting between versions as requiredHotDocs screenshot: The HotDocs Author tab shown within the Microsoft Word word processor, with the Field Editor panel open defining a multiple choice variableHotDocs screenshot: The online HotDocs hub centralizes template storage, allowing each to be named with a description along with versioning controlsHotDocs screenshot: Documents are generated from HotDocs templates by an "Interview" tool that asks specific questions about the document being created

HotDocs reviews

Value for money
Features
Ease of use
Customer support
  3.8
  4.1
  3.6
  3.9
Anonymous

Great software, but beware of new owner's year-to-year subscription pricing.

Used daily for 2+ years
Reviewed 2018-12-14
Review Source: Capterra

Pros
I've used HotDocs in my law practice for more than 10 years. Love it. Very powerful. The more time you invest using it, the more you'll appreciate its many features and the better your templates will become.

Cons
My only warning concerns the new year-to-year subscription pricing requirement. How does that make sense for this kind of software? The software becomes helpful only after you make your own serious upfront investment of time to build HotDocs "templates". Without that investment, HotDocs will do nothing for you. Don't make such an investment without considering that, in future years, you'll have no guarantee that you'll be able to renew your HotDocs substription on a basis that makes sense. And without yearly renewals, you'll forfeit your own upfront investment of time in templates. But for the pricing scheme adopted by HotDoc's new owner, AbacusNext, I'd give HotDocs an overall rating of 5 out of 5. However, as it stands now, I suggest you look at other software. Perhaps XpressDox. Or, for less ambitious automation projects, consider TheFormTool or Pathagorus.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 3/10

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Kristy Henry

HotDocs Developer 11 - Ease of Use

Used weekly for 2+ years
Reviewed 2018-10-05
Review Source: Capterra

I have been working in HotDocs for the past 11 years, as a user and a coder. To be able to use this program to assemble our documents saves an incredible amount of time. I have had to enter in repetitive information on a set of 25 documents many times over the years, but being able to use HotDocs has been a great improvement and a fantastic time saver. Over the years, I have been able to increase the amount of client documents used through HotDocs and gained the interest of several other departments.

Pros
Our firm works on a vast amount of forms that are specific to our individual clients needs - these are not fill-in forms, but documents ranging from 1 single page to 100+ pages. We use a sometimes complicated Answer File whereby HotDocs lets us quickly assemble a single document or multiple documents - I sometimes do 20 or more documents at a time. The amount of time that is saved being able to use HotDocs for this document assembly process is phenomenal.

Cons
If the answer to a variable is not readily available some end-users would like there to be a prompt on the draft document indicating what fields/questions have been left blank. For the person filling in the answer file those unanswered questions are known at the end of the answer file, but after assembly these documents are passed on for further editing and review and a reminder of what information was not available at the time of assembly would be helpful.

Rating breakdown

Ease of use
Features

Likelihood to recommend: 10/10

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Jason Barnes

TOO PRICEY -- In my opinion HotDocs priced themselves right out of the market

Used daily for 2+ years
Reviewed 2019-02-26
Review Source: Capterra

Love it, but not for the price they want you to pay. I have been using Hotdocs since around the mid-nineties and have seen the company change hands. The current "custodians" of Hotdocs have unfortunately missed the boat on pricing.

Pros
I can easily sell this program to anyone, and have in fact have turned several attorneys on to this program. It's a great way to automate your documents. It's logical. Is it complex? Sure it can be, but that gives the user a lot of options and makes it a powerful tool.

Cons
Cost prohibitive. For some reason HotDocs has elected to increase the price of HotDocs well beyond what they charged. From my understanding they want to have you pay a MONTHLY FEE where they used to just charge you a one time fee for the program. The price is too high for solo attorneys and small law firms. Bottom-line: Until Hotdocs can figure things out on the pricing, do not start using Hotdocs; there are other ways to get the same job done for cheaper, A LOT CHEAPER!

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 0/10

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Gordon Bailey

Outstanding document production, fair UI

Used daily for 2+ years
Reviewed 2018-02-28
Review Source: Capterra

Document automation saves time and reduces errors. I've found HotDocs to be extremely reliable, stable, and bug-free.

Pros
This product's integration with Microsoft Word is outstanding. It is a fantastic scripting tool for document generation. I've also prepared some documents in WordPerfect and it seems entirely capable with that as well.

Cons
Hands down, the data entry interview is crude at best. It is probably ok for a developer who has never worked with another UI, but the "automation" it provides comes at a steep price - loss of control. If you want truly professional user interfaces, you'll have to write the front-end in some other language, write an "answer file" HotDocs can understand (which is not hard, it is very basic XML) and then let HotDocs work its magic to assemble the language in Word. When used that way, HotDocs is very powerful and flexible. When used in its native UI, it is fairly inflexible.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 10/10

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Jonathan Schmidt

Great software, but still needs to improve

Used daily for 2+ years
Reviewed 2018-03-03
Review Source: Capterra

It's really the best software out there for what it does. It just still seems behind the times in terms of connectivity, componentization, and still no HiDPI support.

Pros
It is extremely flexible and can help you craft just about any document that you want. I prefer the desktop version to the cloud version. It just works every time!

Cons
I feel that HotDocs has been stagnating recently. Here are some things that they need to address: *Easy import/export of answer data to other formats. For example, if I use some other tool such as an online form, it should have the ability to import that data into an answer file. *It still doesn't support Hi-DPI displays. *It would be great it if could be more flexible in the storage of answer data. The ability to componentize the fields/answer data would be wonderful. As it stands, each template is limited to only one component file.

Rating breakdown

Value for money
Ease of use
Features
Customer support

Likelihood to recommend: 8/10

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HotDocs pricing

Pricing options
Free trial
Subscription
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A 30-day trial and a pricing quote are available via the HotDocs website.

HotDocs features

API
Document Management
Document Storage

Access Control (182 other apps)
Activity Dashboard (130 other apps)
Activity Tracking (122 other apps)
Automatic Notifications (154 other apps)
Calendar Management (107 other apps)
Chat (137 other apps)
Collaboration Tools (254 other apps)
Collaborative Workspace (173 other apps)
Commenting (165 other apps)
Customizable Branding (129 other apps)
Drag & Drop Interface (143 other apps)
File Management (118 other apps)
Permission Management (166 other apps)
Projections (122 other apps)
SSL Security (119 other apps)
Search Functionality (215 other apps)
Third Party Integration (161 other apps)

Security and privacy

Encryption

Encryption of sensitive data at rest
HTTPS for all pages

Access control

Multi-factor authentication options
This will ask you to sign in with LinkedIn

Additional information for HotDocs

Key features of HotDocs

  • Document delivery
  • Approval process management
  • Application integration
  • Customizable templates
  • Document storage
  • Multi-language
  • Template management
  • Customizable fields
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Benefits

HotDocs offers a platform of products to aid the automated generation of all document types for legal and business applications, supporting document distribution within desktop and cloud environments.

Capable of handling documents or forms from the most simple to the most complex, the software also promises to fit seamlessly within a familiar manual workflow by residing within a chosen word processing suite.

The software works from HotDocs templates, which end users then populate and customize by completing a question and answer-based, dynamic "interview" that embeds customized data and computations using variables.

Business rules can also be inserted to intelligently append certain clauses and stipulations that only apply to certain use cases or applications.

HotDocs promises to significantly reduce the risk of error and the time taken to produce tailored documents, while significantly improving content control, accuracy, branding and overall document quality.